Board of Trustees Meeting

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Board of Trustees Meeting
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AGENDA VILLAGE OF RED HOOK MONTHLY BOARD OF TRUSTEES MEETING VILLAGE HALL July 15, 2024 @ 7PM (Subject to Change prior to meeting date)

PLEDGE OF ALLEGIANCE

Minute Approval – June 20, 2024 Board of Trustees Workshop Meeting, July 3, 2024 Board of Trustees Special Workshop Meeting

REGULAR BUSINESS

Presentation by Dutchess County Commission on Human Rights
Dutchess County CDBG Consortia Renewal
Solar Speed Sign proposal
Sewer Project Phase I – Form E Budget Modifications – Resolution
Resolution to Declare Intent to Serve As SEQRA Lead Agency for Wastewater Treatment Plant Upgrade Phase II
* Review for Approval EAF Part 1 for Wastewater Treatment Plant Upgrade Phase II
Authorization to submit CFA Grant application for Sewer Phase II - Resolution
Proposal for Building Department Fee Schedule Changes
Appointment Human Relations Committee – Linda Duval
Budget Adjustments
Next Meetings: Workshop Meeting July 25, 2024, Board Meeting August 5, 2024

DEPARTMENT/COMMITTEE REPORTS

’
I. LORI URBIN – Treasurer s Report
II. MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Project; Red Hook Public Library; Abrahams Park Task Force; Personnel; Insurance; All Municipal Departments; Facilities – Building & Grounds
III. DEPUTY MAYOR KJARVAL – Highway Department; Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Communications; Main Street Committee
IV. TRUSTEE LAING – Materials Management; Water Department; Energy Sustainability; Community Preservation Fund Advisory Board; Sawkill Watershed Community
V. TRUSTEE BRADLEY-RICKARD – Sewer Department; Village Green; Village Speed Limit to 25mph Initiative, Greenway & Trails Committee, Climate Smart Communities Taskforce
VI. TRUSTEE APPENZELLER - Planning/Zoning Reports, Building Department, Public Spaces Initiative Committee; Village of Red Hook Zoning Review Committee

GENERAL BUSINESS PUBLIC COMMENT EXECUTIVE SESSION VOUCHER REVIEW & APPROVAL

ADJOURN MEETING

Topic: Village of Red Hook Board Meeting Time: Jul 15, 2024 07:00 PM Eastern Time (US and Canada)

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Meeting ID: 819 8868 4045 Passcode: 545971

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## **Building / Planning & Zoning Department Fees** |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |Administration|Nonelisted|Residential - $50.00 Commercial - $100.00|Fee applies toallbuilding permits.| |Bounced/Returned Check|None listed|$25.00|| |Construction- Residential|$0.35 / sf; $100.00 minimum|$0.75/ sf; $200.00 minimum|Certificate of Occupancyor Compliancefeeswill be collected with Building Permit Application| |Construction - Commercial|$0.50 / sf; $200.00 minimum|$0.95/ sf; $300.00 minimum|Certificate of Occupancyor Compliancefeeswill be collected with Building Permit Application| |Decks / Porches Open|$0.35 / sf; $100.00 minimum|$0.75/ sf; $150.00 minimum|| |Demolition Permit (when not associated with construction)|Residential - $100.00 Garages/Barns - $150.00 Commercial - $200.00|Residential(minor)(<500 sf excluding dwelling)- $100.00 Residential(major)(>500 sf excluding dwelling) - $200.00 Garages/Barns - $150.00 Commercial -$200.00|Valid for 6 months| |Barns/Pole Barn/Shed/Detached Garage|$0.35 / sf; $100.00 minimum|Residential - $0.75/ sf; $200.00 minimum Commercial -$0.95/ sf; $300.00 minimum|| Page 1 of 12 Date Adopted: XX, YY 2026 |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |Solar Energy Collection Systems (Photovoltaic Panels), Roof or Ground Mounted|$0.35 / sf; $100.00 minimum|$0.75/ sf; $150.00 minimum|Roof Mounted, building permit only. Ground Mounted by Planning Board Approval| |Fence Permits|$100.00 / 1st100 linear feet $0.35/ linear footthereafter|No change|Sketch, specifications, & proof ofDigSafeNYrequired.| |Agricultural Structures|N/A|No change|Proof of Ag Exemption/Status Required at time of submission.| |Building without a Building Permit (Post Built Permit)|Double the Calculated Fee|No change|| |Stop Work Order Violation|$500.00 per day|$500.00|| |Stop Work Order Lift|$250.00|No change|| |Certificate of Occupancy|$50.00 Residential $100.00 Commercial|$100.00 Residential $200.00 Commercial|Collected with Building Permit Application| |Temporary Certificate of Occupancy|$250.00 Residential $300.00 Commercial|No change|Valid for 3 months| |Abstract C/O / Municipal Search|$100.00|Residential -$150.00 Commercial - $200.00|| Page 2 of 12 Date Adopted: XX, YY 2026 |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |Driveway Permit (Village Roads)|$100.00|No change|| |Generator|$75.00|$100.00|| |Electrical Work / Upgrade|$100.00|No change|| |Solid Fuel Permit: Wood, Coal, Pellet|$100.00|No change|| |Operating Permits|$100.00|No change|| |Swimming Pools: In- ground, Above Ground|In Ground =$200.00 Above Ground =$150.00 Spa/Hot Tubs =$100.00|In-Ground =$250.00 Above Ground =$150.00 Spa/Hot Tubs =$100.00|Backflowpreventerdevice required.Reduced Pressure Zone (RPZ) backflow preventers requires annual inspection. Certification sent to BuildingDepartment.| |Hens/Honeybee Permit (Zoning§200.18.1)|$25.00|No change|| |Sign Permit|$100.00 flat|$125.00|| |Site Inspection|None listed|Residential - $100.00 Commercial - $150.00|| Page 3 of 12 Date Adopted: XX, YY 2026 |**Type**|**Prior Fee**| |---|---| |Fire Inspections|$150.00 up to 2,500 sf; 2,501—5,000 sf = $200.00 5,001–10,000 sf = $250.00| |Additional FireInspections|| - If the Fire Inspector must inspect premises a third time to ensure compliance with the Code an additional fee of $100.00. - If the Fire Inspector must inspect premises a fourth time to ensure compliance with the Code an additional fee of $125.00. - In the event of non-compliance with the Fire Inspector's recommendations after a fourth visit the property owner is subject to fines and expenses imposed by the Village Justice Court as per Village Code § 95. ||**Proposed Fee**|**Notes**| |---|---|---| |$150.00per Unitup to 2,500||| ||sf;|**See note below regarding| |2,501|2,501—5,000 sf = $200.00|additional inspections| |5,001|5,001–10,000 sf = $250.00|| |Additional FireInspections||| ||If the Fire Inspector must inspect premises asecondtime|| ||to ensure compliance with the Code an additional fee of|| ||$50.00.|| - If the Fire Inspector must inspect premises a third time to ensure compliance with the Code an additional fee of $100.00. - If the Fire Inspector must inspect premises a fourth time to ensure compliance with the Code an additional fee of $150.00. |||In the event of non-compliance with the Fire Inspector's|In the event of non-compliance with the Fire Inspector's|In the event of non-compliance with the Fire Inspector's|In the event of non-compliance with the Fire Inspector's| |---|---|---|---|---|---| |||recommendations after a fourth visit the property owner is|recommendations after a fourth visit the property owner is||| |||subject to fines and expenses imposed by the Village Justice|||| |||Court as per Village Code|Court as per Village Code §95.||| ||$100.00 for Residential||||| |Roof Repair / Replacement|See AttachedRoofing Permit Fee|No change|||| ||Schedule For Commercial Structures||||| |Oil Tank Abandonment/|||||| |Replacement|$100.00|No change|||| |(inside or underground)|||||| Page 4 of 12 Date Adopted: XX, YY 2026 |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |Planning Board: SITE PLAN REVIEW|$200.00 w/SEAF; $300.00 w/FEAF|$250.00 w/SEAF; $350.00 w/FEAF|Receipts reviewed at meeting for completeness| |Planning Board: MINOR SUBDIVISION & Planning Board: MAJOR SUBDIVISION|$300.00 w/FEAF plus $150.00/lot|$300.00 w/SEAF or FEAF plus $150.00/lot|See NYS Village Law§7-728| |Planning Board: LOT LINE ADJUSTMENT|$200.00 w/SEAF|No change|| |Zoning Board: AREA VARIANCE|$200.00|$250.00|All required mailingsare the responsibility of theapplicant. Receiptsrequired.| |Zoning Board: USE VARIANCE|$200.00|$500.00|All required mailingsare the responsibility of theapplicant. Receiptsrequired.| |Zoning Board: INTERPRETATION|$150.00|$200.00|| Page 5 of 12 Date Adopted: XX, YY 2026 **==> picture [636 x 470] intentionally omitted <==** **----- Start of picture text -----** SEQRA: SEAF $200.00 No change SEQRA: FEAF $300.00 No change ESCROW MAY BE REQUESTED BY PLANNING BOARD & ZONING BOARD OF APPEALS AS PER VILLAGE OF RED HOOK ZONING § 200-54 Sewer Department (Village Code § 145) Type Prior Fee Proposed Fee Notes Special Invoicing 3% of invoice Administrative Fee Included in Utility Bill Sewer Capital Fee $179.00 per EDU per quarter No change (quarterly) Sewer Rent/Use Fee Included in Utility Bill (Operation & $162.00 per EDU per quarter No change (quarterly) Maintenance) Resolution 5-2026 Sewerage Surcharge/ Volume Charge None listed TBD ( § 145-117) Capacity Charge None listed TBD See below ‘ Water Locate Water/Sewer Lines None listed Department ’ fees Locate Electric Service See below ‘ Water Lines beyond Utility None listed ’ Department fees = Responsibility Date Adopted: XX, YY 2026 Page 6 of 12 **----- End of picture text -----** |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |SewerLateral Permit Application (§145-31)|None listed|$100.00 application fee plus Equipment fees calculated by Village Engineer|Paid to Building Department| |SewerConnection Charge (Tap Fee) (§145-51-52)|None listed|Equipment & Labor costs calculated by Village Engineer|| |Dumping Fee (§145-123)|None listed|TBD|| |Wastewater Discharge Permit–Industrial Use (§145-70)|None listed|TBD|| |Pretreatment Program (§145-122)|None listed|TBD|| |Administrative Fine (§145-98)|≤$1,000 per violation per day|No change|| |Abnormal Sewage Fee (§145-117)|None listed|TBD|| |Excess Grease Trap Maintenance Fee|Sewer O&M fee includes three (3) pump outs per calendar year. All additional $194.00/1,000 gal|Sewer O&M fee includes three (3) pump outs per calendar year. All additional $214.00/1,000 gal|Fee added to Utility Bill (quarterly)| Page 7 of 12 Date Adopted: XX, YY 2026 ## **Water Department (Village Code** § **195)** ## See §195-26 and below |Seeee §195-26 and below|||| |---|---|---|---| |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |SpecialInvoicing Administrative Fee||3% of invoice|| |Damaged/Frozen Meter (§195-5)|$50.00inspection feeplus cost of replacement equipment|No change|| |Non-Metered Water Service (§195-6)|None listed|$500.00 per quarter|| |Hydrant Use Application|None listed|$20.00|Construction or non- construction use| |Hydrant Use: Meter Rental & Use|None listed|$1,500.00 deposit, plus $100.00 per day, plus $0.012 per gallon used|Deposit refundable upon meter return.| |FinalServiceRead/Bill|$50.00|No change|Request at least 5 business days before the closing/move outdate| |Fire Flow Evaluation|None listed|$130.00|| |Locate Water/Sewer Lines|None listed|$50.00|Fee waived in the case of a utility locating service request (e.g.,DigSafe/UDig NY)| Page 8 of 12 Date Adopted: XX, YY 2026 ||**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---|---| ||Locate Electric Service|||| ||Lines beyond Utility|None listed|$250.00|| ||Responsibility|||| |||$50.00||| ||Service Turn on/off|$100.00(Emergency event [outside|No change|Feeforeach event| |||of business hours])||| ||||$2,600.00*|| ||||(with road cutting/crossing inv|| ||Tapping Fee|$2,500.00* (with road cutting/crossing involvem ent,+$500) (within sidewalk, +$500)|olvement,+$500) (within sidew alk, +$500) (withinState road, +$1,000 per lane). Additional charge|| ||||for water service lines >3/4|| ||||inch|| |||$50.00||| ||Service Turn on/off|$100.00 (Emergency event [outside|No change|For each event| |||of business hours])||| |**Police Department**||||| |**Type** **Prior Fee** **Proposed Fee** **Notes** Fingerprinting $20.00 $25.00 Paid to Village Clerk Copy of Police Report None listed $0.25 per page Paid to Village Clerk ~~oo~~||||| |Date Adopted: XX, YY 2026||||Page9of12| |**Village** **Clerk**|||| |---|---|---|---| |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |Copies|None listed|$0.25 per page|| |Returned/Bounced Check|None listed|$25.00|| |FOIL Fees|None listed|Copies = $0.25 perpage Storage device/media = $4.00 each If preparation requires >2 hours, hourly salary attributed to the lowest paid agency employee who has the necessary skill required to prepare a copy of the requested record(s).|| |Birth/Death Certificate|$10.00 per Certificate or No Record Certification|No change|| |Yard/GarageSale Permit (§119)|$5.00|No change|| |EV Charging (ChargePoint Station in Municipal Lot)|$0.12/kWh|No change|Additional ChargePoint fees may apply.| |Stage & Tent Rental|$250.00||Includes set up and removal. For use for events on municipal property not for public use.| Page 10 of 12 Date Adopted: XX, YY 2026 ## **Property Maintenance** |**Property Maintenanceperty Maintenanceerty Maintenancey Maintenance Maintenance**|||| |---|---|---|---| |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |Property Maintenance (lawn mowing, weed trimming)|None listed|$100.00 per hour, 1-hour minimum. $200.00 per hour for second calendar year (CY) offense, $300.00 per hour for third CY offense|Fees billed to property owner. All unpaid feesre-leviedon Village property taxesin April.| |Sidewalk Snow/Ice Removal|First offense in a season - $2.00/linear foot, sanding/salting $0.50/linear foot Second offense - $3.00/linear foot, sanding/salting $0.75/linear foot Third and any subsequent offences - $4.00/linear foot, sanding/salting $1.00/linear foot|No change|Fees billed to property owner. All unpaid feesre-leviedon Village property taxesin April.| |Trash Removal|None listed|$200.00 per hour, 1-hour minimum, per laborer plus tipping fees|Fees billed to property owner. All unpaid feesre-leviedon Village property taxesin April.| Page 11 of 12 Date Adopted: XX, YY 2026 **Waste Management** (Village Code §160 **)** |**Type**|**Prior Fee**|**Proposed Fee**|**Notes**| |---|---|---|---| |Garbage Tags|Blue Tag (small bag), $3.00* each Red Tag (large bag), $6.00* each|Blue Tag (small bag), $3.50* each Red Tag (large bag), $7.00* each|Small = 13 gal, typically white kitchen bag Large = 30 gal, typically black trash bag Tags available from Village Clerk, Red Hook Public Library, and Taste Budd’s*. *additional convenience fee may apply| |Bags in Bulk Pickup|$75.00for up to 25 bags or $125.00 for up to 50 bags (30 gal bags)|No change|ContactVillage Clerk to set up and pay for service| |Oversized Items(e.g., mattress, furniture, table, chair, rug)|$25.00 (additional $10.00 for mattresses & box springs)|No change|Tags available from Village Clerk| |Scrap Metal Collection|Free|No change|Contact Village Clerkor DPW to schedule.| Page 12 of 12 Date Adopted: XX, YY 2026

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