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SPDES Permit Noncompliance Reporting Instructions

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  1. 12025-07-14
    SPDES Permit Noncompliance Reporting Instructions
    attached documentmeeting · 2025-07-14

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Appendix B

SECTION 1

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New York State Department of Environmental Conservation Division of Water

Report of Noncompliance Event

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To: DEC Water Contact Vijay Gandhi DEC Region: 3 Report Type: 5 Day Permit Violation Order Violation Anticipated Noncompliance Bypass/Overflow Other

SECTION 2

SPDES #: NY- 0271420 Facility: Village of Red Hook WWTP Date of noncompliance: 05/30/2025 Location (Outfall, Treatment Unit, or Pump Station): 1A and 1B Outfall 1B was placed in service and TSS was exceeded due to start up issues. Description of noncompliance(s) and cause(s): on Outfall 1A, the Fecal was exceed once due to the UV unit not being cleaned as scheduled.

Outfall 1A is unable to keep MLSS in the aeration tank when flows approach or exceed 35 gpm due to shallow clarifiers.

the oversized influent pumps and the shallow clarifiers lead to TSS and ammonia discharge exceedances.

Has event ceased? No If so, when? Was event due to plant upset? Yes SPDES limits violated? Yes 03/31/2025 am am Start date, time of event: , End date, time of event: Date, time oral notification made to DEC? , am DEC Official contacted: Vijay Gandhi

Immediate corrective actions:

started using temporary influent pump to lower flows. added a temporary surge tank. installed temporary pump to send

mudwell return flow to EQ instead of the anoxic zone.

Preventive (long term) corrective actions: need to install perminant versions of the temporary pumps and piping that are being used to control the peak flows.

SECTION 3

Complete this section if event was a bypass: No Bypass amount: Was prior DEC authorization received for this event? DEC Official contacted: Date of DEC approval:

Describe event in "Description of noncompliance and cause" area in Section 2. Detail the start and end dates and times in Section 2 also. SECTION 4 Facility Representative: Roberto Flores Title: Chief Operator Date: 518 469 - 8189 Phone #: ( ) Fax #: ( )

June 20, 2025

I Certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.

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SIGN Signature of Principal Executive Officer or Authorized Agent

INSTRUCTIONS

The Division of Water developed this standardized form to simplify the reporting of noncompliance events. The SPDES Permit General Conditions, require that certain discharges of untreated or partially treated sewage must be reported orally within either 2 hours1 or 24 hours and also in writing within five (5) days as required by the appropriate regulation. All other permit noncompliance shall be reported as attachments to the Discharge Monitoring Report (DMR). This form should be used for these events as well as to report noncompliance relating to consent orders, scheduled events and bypass events.

All necessary information can readily be reported to DEC on this form. Additional information required to describe the event can be attached. Please make additional copies of this form and use as needed . Instructions are provided below. For questions on form use please contact the appropriate office listed below for the county where your permitted facility is located. Thank you for your cooperation.

Instructions to complete and submit Noncompliance Report

1. Provide facility information and all applicable event details in Sections 1 through 3. Dates should be completed in month/day/year format.

2. Provide your name, title, business phone number, and date report was completed in Section 4. Use additional sheets as needed to provide full detail of the event in Section 2.

3. For 5-day written reports, mail or fax the completed form to the appropriate DEC Regional Office listed below. Attach all other noncompliance reports to the DMR submittal (be sure to attach to each set of DMR copies) or mail separately if related to consent order/scheduled event noncompliance. After hours and weekend reporting of unusual discharge events of other noncompliance must be reported through the DEC Telephone Hotline, which is 1-800-457-7362.

DEC Regional Offices:

| REGION 1 | REGION 1 | - | REGION 2 | REGION 2 | - | REGION 3 | REGION 3 | | Regional Water Engineer | Regional Water Engineer | - | Regional Water Engineer | Regional Water Engineer | - | ****** | ****** | | NYS SUNY , Bldg. 40 | NYS SUNY , Bldg. 40 | - | One Hunters Point Plaza | One Hunters Point Plaza | - | Regional Water Engineer | Regional Water Engineer | | Loop Road | Loop Road | - | 47-40 21st St. | 47-40 21st St. | - | 21 So. Putt Corners Rd | 21 So. Putt Corners Rd | | Stony Brook, NY 11790-2356 | Stony Brook, NY 11790-2356 | - | Long Island City, NY 11101-5407 | Long Island City, NY 11101-5407 | - | New Paltz, NY 12561-1696 | New Paltz, NY 12561-1696 | | Phone: 631-444-0405 Fax: 631-444-0373 | Phone: 631-444-0405 Fax: 631-444-0373 | - | Phone: 718-482-4900 Fax: 718-482-6516 | Phone: 718-482-4900 Fax: 718-482-6516 | - | Phone: 845-256-3000 Fax: 845-255-0714 | Phone: 845-256-3000 Fax: 845-255-0714 | | Counties: | Counties: | - | Counties: | Counties: | - | Counties: | Counties: | | Nassau | Nassau | - | Queens Bronx | Queens Bronx | - | Rockland Dutchess | Rockland Dutchess | | Suffolk | Suffolk | - | New York Richmond Kings | New York Richmond Kings | - | Sullivan Orange Ulster | Sullivan Orange Ulster | | - | - | - | - | - | - | Putnam | Putnam | | - | - | - | - | - | - | Westchester | Westchester | | REGION 4 | - | - | REGION 5 | ***** | - | REGION 6 | | Regional Water Engineer | - | - | ***** | er Engineer | - | ****** | | 1150 North Westcott Rd. | - | - | Regional Wat | . Box 296 | - | Regional Water Engineer | | Schenectady, NY 12306-2014 | - | - | Route 86, P.O | Y. 12977-0296 | - | Region 6 Suboffice | | Phone: 518-357-2045 Fax: 518-357-2398 | - | - | Ray Brook N. | 97-1241 Fax: 518-897-1245 | - | State Office Bldg. | | Counties: | - | - | Phone: 518-8 | Hamilton Franklin | - | 207 Genesee St. | | Montgomery Albany | - | - | Counties: | Saratoga Warren | - | Utica, NY 13500 | | Otsego Rensselaer Columbia | - | - | Clinton | Washington | - | Phone: 315-793-2554 Fax: 315-793-2748 | | Delaware | - | - | Essex | - | - | Counties: | | Schoharie Greene | - | - | Fulton | - | - | Lewis Jefferson | | Schenectady | - | - | - | - | - | Herkimer | | - | - | - | - | - | - | Oneida St. Lawrence | | REGION | 7 | - | REGION 8 | er Engineer | - | REGION 9 | | - | Water Engineer | - | Regional Wat | on-Lima Rd | - | Regional Water Engineer | | - | lvd West | - | 6274 East Av | 414-9519 | - | 270 Michigan Avenue | | - | NY 13204-2400 | - | Avon, NY 14 | 26-2466 Fax: 585-226-2830 | - | Buffalo, NY 14203-2999 | | - | 5-426-7506 Fax: 315-426-7402 | - | Phone: 585-2 | Orleans Genessee | - | Phone: 716-851-7070 Fax: 716-851-7009 | | - | Madison Cayuga | - | Counties: | Schuyler Seneca | - | **Counties:**Allegany | | - | Onondaga Oswego | - | Chemung | Steuben Ontario | - | Erie | | - | Tioga Tompkins | - | Livingston | Wayne Yates | - | Cattaraugus | | - | - | - | Monroe | - | - | Niagara Wyoming | | - | - | - | - | - | - | Chautauqua | Regional 615 Erie B Syracuse, Phone: 31 Counties: Broome Chenango Cortland

| ****** | REGION 3 Suboffice | - | - | REGION 5 Suboffice | - | - | REGION 6 Suboffice | | - | Regional Water Staff | - | - | Regional Water Staff | - | - | Regional Water Staff | | - | 200 White Plains Rd.., 5th Floor | - | - | Box 220, Hudson St Extension | - | - | 317 Washington St. | | - | Tarrytown, NY 10591-5805 | - | - | Warrensburg, NY 12885-0220 | - | - | Watertown, NY 13601-3787 | | - | Phone: 914-332-1835 | - | - | Phone: | - | - | Phone: 315-785-2513 | | - | Fax: 914-332-4670 | - | - | 518-623-1200 | - | - | Fax: 315-785-2422 | | - | - | - | - | Fax: | - | - | - | | - | - | - | - | 518-623-4193 | - | - | - |

  • 1 This requirement reflects proposed pending regulations.
A-3

Changes between versions

2017-11-03→2017-11-13
date reset+6 −5

The public hearing date was rescheduled to December 11, 2017, due to untimely publication of notice.

  • Document date changed from 2017-11-03 to 2017-11-13
  • Added WHEREAS clause stating: 'a public hearing on the proposed local law had been scheduled for November 13, 2017, but notice was not timely published in the Kingston Daily Freeman'
  • Public hearing date changed from 'November 16, 2017, at 7:00 p.m.' to 'December 11, 2017, at 7:30 p.m.'
  • Notice publication deadline changed from 'on or before November 6, 2017' to 'on or before December 1, 2017'
  • Town Clerk notice deadline changed from 'on or before November 6, 2017' to 'on or before December 1, 2017'
  • Removed requirement to 'request expedited review by November 16, 2017' regarding the Dutchess County Department of Planning and Development
Show red-line diff
WHEREAS clauses: - a proposed local law entitled, "'A local law placing a six-month moratorium on all applications and permits for demolition of a structure over 120 square feet and for establishment, expansion of modification of a motor vehicle service station in the GB District"' has been presented to the Village Board - the proposed local law constitutes a Type II action for purposes of the State Environmental Quality Review Act pursuant to 6 NYCRR § 617.5(c)(30) - a public hearing on the proposed local law had been scheduled for November 13, 2017, but notice was not timely published in the Kingston Daily Freeman RESOLVED clauses: - The Board of Trustees of the Village shall hold a public hearing on NovemberDecember 1611, 2017, at 7:0030 p.m. at the Village Hall, 7467 S. Broadway, Red Hook, New York, to hear all interested parties on said proposed local law - The Village Clerk is hereby authorized and directed to publish notice of said public hearing in the official newspaper of said Village, the Kingston Daily Freeman, on or before NovemberDecember 61, 2017 which is not less than ten days prior to the date of said public hearing - The Village Clerk is further authorized and directed to provide written notice of the proposed Local Law to the Town Clerk of the Town of Red Hook, on or before NovemberDecember 61, 2017, which is not less than ten days prior to the date of said public hearing - The Village Clerk is further authorized and directed to refer the question of the adoption of the proposed local law to the Dutchess County Department of Planning and Development for a report and recommendation thereon pursuant to Section 239-m of the General Municipal Law and to request expedited review by November 16, 2017

References

This document cites or incorporates the following separate documents:

  • 2025-05-01May 2025 Sewer Report
    — pinned to version dated 2025-05-01
    Document A is a board-meeting attachment (July 2025 meeting) presenting the May 2025 operational report; Document B is the original May 2025 sewer department report that Document A references and incorporates as a separate artifact.
  • 2025-07-14Village of Red Hook WWTP – May 2025 Sewer Report and DMR Data
    — pinned to version dated 2025-07-14
    Document B is an engineering consultant's cover letter and analysis that references and interprets the operational data from Document A (the May 2025 DMR report), but they are separate artifacts serving different purposes: A is the raw regulatory report, B is professional commentary on it.
  • 2025-06-09Sewer Department Report — May 2025
    Document B is a narrative sewer department report that references and discusses the operational data from Document A (the May 2025 wastewater facility operation report), but they occupy different slots: A is the raw monthly compliance data submission, B is a management summary interpreting that data and reporting on facility maintenance and issues.
  • 2025-05-17Update 5 17 25
    Document A is an operational monitoring report for May 2025; Document B is a compliance action update from May 17—they are separate documents addressing different slots (routine reporting vs. compliance action), not revisions of the same instrument.
  • 2025-05-13Update 5 13 25
    Document A is an operational report for May 2025; Document B is a compliance action update from May 13, 2025—they are separate documents where B likely references or acts upon data/issues from A, not a revision of the same instrument.
  • 2025-05-15Update 5 15 25
    Document A is an operational report for May 2025; Document B is a compliance action update from May 15, 2025—they are separate documents addressing different slots (facility operation reporting vs. compliance action), not revisions of the same instrument.
  • 2025-05-01WWTP Facility Operation Report — May 2025 (New Plant, Outfall 1A)
    Both are standalone monthly operation reports for different facilities (Old RHC Plant Outfall 1B vs. New Plant Outfall 1A) and different permit numbers, making them separate artifacts rather than revisions of the same instrument.
  • 2025-07-14WWTP Operation Report — May 2025, Outfall 1A (New Plant)
    Both are standalone monthly operational reports for different facilities (Old RHC Plant Outfall 1B vs. New Plant Outfall 1A) on the same date; they are separate artifacts, not revisions of each other.
  • 2025-07-14WWTP Operation Report — May 2025, Outfall 1B (Old RHC Plant)
    Both documents are the same May 2025 wastewater facility operation report for the identical facility (Village of Red Hook WWTP Old RHC Plant, Outfall 1B) filed on the same date, with Document B appearing to be a corrected or reformatted version of Document A.
  • 2025-05-09Update 5 9 25
    Document A is an operational monitoring report for May 2025; Document B is a separate compliance action document dated 42 days earlier, each serving distinct board functions (reporting vs. compliance action).
  • 2025-05-01WWTP Facility Operation Report — May 2025 (Old Plant/RHC, Outfall 1B)
    Both documents are the identical May 2025 operational report for the same facility (Village of Red Hook WWTP - Old Plant, Outfall 1B); Document B appears to be a duplicate or re-filed version of Document A with the same data and structure.
  • 2025-07-14Certification and Instructions for DMR
    Document B is a certification/instruction form for the Discharge Monitoring Report (DMR) that references and governs how Document A (the actual operational report) is to be completed and submitted; they are separate artifacts in a regulatory workflow, not revisions of the same instrument.
  • 2025-05-01DMR Certification and Instructions
    Document A is a monthly operational report (May 2025 data) and Document B is a DMR certification instruction template; they are separate artifacts with different purposes, not revisions of the same instrument.
  • 2025-05-01Delaware Engineering Sewer Report — May 2025
    Document A is a completed SPDES noncompliance report form for a specific May 2025 event at Village of Red Hook WWTP; Document B is a separate Delaware Engineering sewer department report from an earlier date that the noncompliance report may reference or relate to, but they are distinct artifacts serving different reporting purposes.

Referenced by

These other documents cite or incorporate this one:

Recurring pattern

These other chains use the same template but are separate decisions: