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Resolution for Budget Adjustments to Village General, Water & Sewer Funds

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    Resolution for Budget Adjustments to Village General, Water & Sewer Funds
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    Resolution for Budget Adjustments to Village General, Water & Sewer Funds
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    Resolution for Budget Adjustments to Village General, Water & Sewer Funds
    working documentmeeting · 2024-05-13

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VILLAGE OF RED HOOK RESOLUTION #___ - 2024 DATED May 13, 2024

A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on May 13, 2024. The meeting was called to order by Mayor Smythe.

RESOLUTION FOR BUDGET ADJUSTMENTS TO VILLAGE GENERAL, WATER & SEWER FUNDS.

WHEREAS, the Village Board desires to amend the General, Water, & Sewer Fund budgets to reflect current information and expenses,

WHEREAS, for the General Fund, the Village Board has previously approved using $101,600 of Fund Balance for the following budget items:

– Planning Contract addition - $10,000 approved 8/14/23

Police Software - $11,500 – approved 8/14/23 – Garbage Truck Purchase - $80,100 approved 1/25/24

WHEREAS, the Village Board approved using $29,000 from the Highway Reserve Fund, which is not reflected in these budget adjustments; and

WHEREAS, the current General Fund budget reflects a deficit of ($20,105.94); and

WHEREAS, the current Sewer Fund budget reflects a deficit of ($10,725.00); and

WHEREAS, The Village Board has reviewed the following schedule of budget adjustments:

For the GENERAL FUND:

Account No.Account NameCurrent BudgetAdjustmentRevised BudgetNotes
REVENUE:
A1090Interest/Penalty-Real PropTax6,593.79
$1,851.80
$8,445.59
$Adjust for actual
A1120Non-PropTax Dist-Sales Tax130,000.00
$4,517.00
$134,517.00
$Apr/Mayto come
A1170Franchises(Charter/Spectrum)43,000.00
$(3,497.62)
$39,502.38
$Adjust for actual
A1289aLOSAP Audit Town Share3,750.00
$(3,750.00)
$-
$Reflects actual
A1689Other Health Departmental Inc1,600.00
$5,530.91
$7,130.91
$Adjust for actual
A2260a.2Police - Town of Red Hook Court12,000.00
$2,560.00
$14,560.00
$Apr/Mayto come
A2260cDutchess CountyDWI2,100.00
$-
$2,100.00
$No more funding
A2260TVillage of Tivoli(Patrols)10,000.00
$6,500.00
$16,500.00
$Expected actual
A2260UVillage of Tivoli - Court Officer5,000.00
$(2,500.00)
$2,500.00
$Expected actual
A2261aSchool Police - activities/events5,000.00
$4,000.00
$9,000.00
$Expected actual
A2261bSchool Police - SRO130,000.00
$20,000.00
$150,000.00
$
A2261cSchool Police - Other500.00
$(500.00)
$-
$
A2262Fire Dept - Town Work Comp37,500.00
$(10,500.00)
$27,000.00
$
A2389Other Revenue-
$1,000.00
$1,000.00
$Central Hudson
A2401Interest and Earnings13,000.00
$2,000.00
$15,000.00
$
A2440Rental - Other(Cell Tower)125,000.00
$3,525.36
$128,525.36
$Adjust for actual
A2610cZoningFines500.00
$(500.00)
$-
$
A2610dFines - Bus Patrol1,600.00
$250.00
$1,850.00
$
A2625Forteiture of Crime Proceeds200.00
$(200.00)
$-
$
A2650Sale of ScrapMetal5,700.00
$716.70
$6,416.70
$Adjust for actual
A2665Sale of Equipment5,229.00
$17,400.00
$22,629.00
$Sale of oldgarbage truck
A3089State Aid - Other-
$500.00
$500.00
$Courtgrant for TV
A3501CHIPS/PaveNY/POP/EWR134,655.96
$776.34
$135,432.30
$Adjust for actual
A4089Federal Aid(ARPA)-
$6,650.00
$6,650.00
$Approved Traffic Study
A5710Serial Bonds218,000.00
$(168,000.00)
$50,000.00
$To account for New Garbage Truck
A5710.2Short Term Financing-
$218,000.00
$218,000.00
$To account for New Garbage Truck
EXPENSE:
A1010.1Legislative Board - Per Srv32,000.00
$1,923.80
$33,923.80
$Adjust for actual(full terms)
A1110.45Court - Misc7,000.00
$400.00
$7,400.00
$
A1320.2Auditor - LOSAP5,000.00
$(5,000.00)
$-
$
A1410.42Clerk - Payroll Fees6,500.00
$1,500.00
$8,000.00
$Time & Attendance not in budget
A1410.43Clerk - Supplies2,500.00
$500.00
$3,000.00
$
A1410.45Clerk - Misc3,000.00
$200.00
$3,200.00
$
A1410.47Clerk - Postage4,900.00
$100.00
$5,000.00
$
A1480.42Public Inform - Cont Exp- Other11,000.00
$(65.00)
$10,935.00
$Panda - actual
A1620.41Buildings - Utilities40,000.00
$3,000.00
$43,000.00
$
A1620.43Buildings - Supplies & Repairs12,000.00
$2,000.00
$14,000.00
$
A1620.44Buildings - CleaningServices6,100.00
$500.00
$6,600.00
$
A1640.42Central Garage - Fuel/Utilities1,500.00
$700.00
$2,200.00
$
A1640.43Central Garage - Misc Supplies3,000.00
$1,000.00
$4,000.00
$
A1640.45Central Garage - Tools1,500.00
$(1,000.00)
$500.00
$
A1640.46Central Garage - ScrapTools2,000.00
$1,500.00
$3,500.00
$
A1680.41Central Data Processing- Software6,000.00
$2,500.00
$8,500.00
$Catchingupafter buyout
A1680.4Central Data ProcessingIT20,000.00
$(5,000.00)
$15,000.00
$
A1910.4Unallocated Insurance50,617.00
$1,074.80
$51,691.80
$Additional Auto Insurance
A3120.1APolice - Per Srv470,000.00
$30,000.00
$500,000.00
$Additional contract work
A3120.12Police - Support Staff24,000.00
$1,600.00
$25,600.00
$
A3120.2Police - Capital-
$5,371.99
$5,371.99
$Leased Police Car
A3120.41Police - Equipment Lease/Maint21,440.00
$7,850.00
$29,290.00
$Leased car fitup purchase
A312042bPolice - Supplies - Other5,000.00
$1,600.00
$6,600.00
$
A3120.44Police - Vehicle Repairs/Maint6,700.00
$300.00
$7,000.00
$
A3120.45Police - Education & Training2,000.00
$(1,000.00)
$1,000.00
$
A3120.46Police - Misc3,200.00
$200.00
$3,400.00
$
A3120.47Police - Fuel18,000.00
$1,000.00
$19,000.00
$
A5110.3CHIPS134,655.96
$776.34
$135,432.30
$Actual
A5110.41Streets - Vehicle Repairs/Maint9,500.00
$2,000.00
$11,500.00
$
A5110.43Streets - Misc4,700.00
$800.00
$5,500.00
$
A5110.45Streets - Fuel10,000.00
$(1,941.21)
$8,058.79
$
A5110.47Streets - ScrapTools2,500.00
$416.70
$2,916.70
$To match revenue
A5142.1Snow Removal - Per Srv14,000.00
$(7,348.06)
$6,651.94
$Actual
A5142.41Snow Removal - Materials18,000.00
$(2,440.68)
$15,559.32
$Actual
A542.42Snow Removal - Equipment Repair7,000.00
$(5,413.66)
$1,586.34
$
A5142.44Snow Removal - Fuel1,500.00
$(415.87)
$1,084.13
$Actual
A5182.4Street Lighting65,000.00
$2,000.00
$67,000.00
$
A7110.41Abrahams Park3,000.00
$(1,000.00)
$2,000.00
$
A8160.1Refuse & Garbage - Per Srv16,900.00
$3,100.00
$20,000.00
$Time w/o truck
A8160.2Material Management Equipment224,229.00
$(27,575.28)
$196,653.72
$
A8160.42Materials Mngmt - Fuel1,500.00
$1,500.00
$3,000.00
$
A8160.44Materials Mngmt - TippingFees10,000.00
$(4,500.00)
$5,500.00
$
A8676.4Prov - Public Ser(LangAcc Grant)153.94
$969.14
$1,123.08
$Actual expenditures
A9030.8Social Security- Employer Cont64,500.00
$1,500.00
$66,000.00
$
A9040.81Workers Comp- Village23,571.97
$(6,820.00)
$16,751.97
$
A9040.82Workers Comp- Fire Department40,000.00
$(6,705.58)
$33,294.42
$Actual
A9055.8Diability (Fire)3,700.00
$(1,236.00)
$2,464.00
$
A9621Transfer - HighwayReserve Fund2,500.00
$(2,500.00)
$-
$Toward Garbage Truckpayment
A9710.66Debt Principal - Garbage/Leaf Truck-
$218,000.00
$218,000.00
$
A9710.74Debt Interest - Snowplow1,310.80
$(0.01)
$1,310.79
$
A9710.75Debt Interest - 2020 Police Truck720.00
$1,403.13
$2,123.13
$
A9789.7Short Term Interest500.00
$(500.00)
$-
$
Revenue of $29k from HwyRes not reflected
TOTAL(110,494.06)
$Fund Balance use apprv'd ($101.6k)
Current budget shows a Net($20,105.94)

For the WATER FUND:

Account No.Account NameCurrent BudgetAdjustmentRevised BudgetNotes
REVENUE:
EW2690Other Compensation for Loss517.68
$165.00
$682.68
$Actual
EW2142Water Finals1,000.00
$232.61
$1,232.61
$
EW2144aWater TappingFee12,000.00
$6,200.00
$18,200.00
$Actual
EXPENSE:-
$
EW8310.1Water Admin - Per Srv35,000.00
$5,000.00
$40,000.00
$
EW8310.42Water Admin - Contract Extras11,750.00
$2,200.00
$13,950.00
$
EW8320.2Capital Outlay16,550.00
$(5,000.00)
$11,550.00
$
EW8320.41Water Tapping8,400.00
$3,787.50
$12,187.50
$Actual
EW8320.46Communications2,000.00
$138.06
$2,138.06
$
EW8320.47Water Repairs50,000.00
$(10,000.00)
$40,000.00
$
EW8320.49Vehicle/Repair Maintenance6,000.00
$(2,000.00)
$4,000.00
$
EW8320412Office Supplies1,000.00
$(500.00)
$500.00
$
EW8320413Single Audit/A13315,000.00
$840.20
$15,840.20
$
EW8320415Solar Project(Water)500.00
$(500.00)
$-
$
EW8330.42Water Purification - Other15,000.00
$991.85
$15,991.85
$
EW8330.41Software/Hardware Updates4,000.00
$(3,000.00)
$1,000.00
$
EW8989.4Misc Home & Comm Services-
$14,640.00
$14,640.00
$
TOTAL-
$

For the SEWER FUND:

Account No.Account NameCurrent BudgetAdjustmentRevised BudgetNotes
EXPENSE(O&M):
ES1710.1Admin - Per Srv4,500.00
$(1,009.00)
$3,491.00
$
ES1920.42Office Supplies500.00
$(450.00)
$50.00
$
ES8120.1SanitarySewer - Per Serv13,000.00
$(3,000.00)
$10,000.00
$
ES8120.41Electrical Costs27,000.00
$(2,000.00)
$25,000.00
$
ES8120.42Repairs & Maint14,645.00
$(5,275.00)
$9,370.00
$
ES8120.44Supplies3,000.00
$2,500.00
$5,500.00
$
ES8130.41Grease Traps -pumping18,000.00
$(8,000.00)
$10,000.00
$
ES8130.43WWTP Sludge Removal5,500.00
$(500.00)
$5,000.00
$
ES8130.45Tank Pumping3,341.00
$6,659.00
$10,000.00
$
ES9030.8Social Security300.00
$350.00
$650.00
$
TOTAL(10,725.00)
$Current budget shows a deficit of($10,725)

NOW THEREFORE BE IT RESOLVED, that the Village of Red Hook amends the General, Water, & Sewer Fund budgets as shown in the schedule above.

Motion by:

Seconded by:

Vote:

Vote:
Mayor Smythe☐Aye☐Nay☐Abstain☐Recuse☐Absent/Excused
DeputyMayor Kjarval☐Aye☐Nay☐Abstain☐Recuse☐Absent/Excused
TrusteeLaing☐Aye☐Nay☐Abstain☐Recuse☐Absent/Excused
Trustee Bradley-Rickard☐Aye☐Nay☐Abstain☐Recuse☐Absent/Excused
Trustee Appenzeller☐Aye☐Nay☐Abstain☐Recuse☐Absent/Excused
Vote Total
ResultMotion:

I hereby attest that the above Resolution was approved by the Board of Trustees at its May 13, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees.

______________________ Jennifer Cavanaugh, Clerk

____________________ Date

Changes between versions

2024-03-11→2024-03-11
adopted+127 −5

The document transitioned from a summary outline to a formal, detailed budget adjustment resolution including specific line-item schedules.

  • Document expanded from a brief summary to a formal 'VILLAGE OF RED HOOK RESOLUTION #___ - 2024' including meeting location and presiding officer (Mayor Smythe)
  • Added comprehensive budget adjustment schedules for the General Fund, Water Fund, and Sewer Fund
  • Included specific line-item adjustments, such as CHIPS (State Aid) increasing from '$50,000.00' to '$134,655.96' and Engineer Contract Expenses adding '$11,500.00'
  • Added detailed 'Notes' for each budget adjustment to explain the rationale (e.g., 'To adjust for actual', 'Higher than average actuals')
  • Added 'OTHER INCOME(WIIA)' and 'OTHER EXPENSE(WIIA)' sections to the Water Fund schedule
Show red-line diff
## **VILLAGE OF RED HOOK RESOLUTION #___ - 2024 DATED March 11, 2024** A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on March 11, 2024. The meeting was called to order by Mayor Smythe. ## **RESOLUTION FOR BUDGET ADJUSTMENTS TO VILLAGE GENERAL, WATER & SEWER FUNDS.** WHEREAS clauses: -, the Village Board desires to amend the General, Water, & Sewer Fund budgets to reflect current information and expenses -, WHEREAS, The Village Board has reviewed the following schedule of budget adjustments: ## For the GENERAL FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE:|||||| |A1001|Real PropertyTax|1,369,370.00<br>$|(1,214.06)<br>$|1,368,155.94<br>$|To adjust for actual| |A1081|Other Payments in Lieu of Taxes|12,100.00<br>$|3,019.97<br>$|15,119.97<br>$|To adjust for actual| |A1090|Interest/Penalty-Real PropTax|6,000.00<br>$|593.79<br>$|6,593.79<br>$|| |A1255|Clerk Fees|400.00<br>$|400.00<br>$|800.00<br>$|| |A1289b|LOSAP Other Gov. - Other|9,000.00<br>$|(1,266.45)<br>$|7,733.55<br>$|To adjust for actual| |A1689|Other Health Departmental Inc|-<br>$|1,600.00<br>$|1,600.00<br>$|Health Benepymts byEmployees| |A2110|ZoningFees|30,000.00<br>$|12,500.00<br>$|42,500.00<br>$|Higher than average actuals| |A2260a.1|Police - Town of Red Hook - Mileage|700.00<br>$|800.00<br>$|1,500.00<br>$|| |A2260e|Dutchess CountySTEP|1,200.00<br>$|(1,200.00)<br>$|-<br>$|| |A2401|Interest and Earnings|2,741.80<br>$|10,258.20<br>$|13,000.00<br>$|| |A2410|Rental Real Property|250.00<br>$|250.00<br>$|500.00<br>$|| |A2610d|Fines - Bus Patrol|1,200.00<br>$|400.00<br>$|1,600.00<br>$|| |A2650|ScrapMetal|4,500.00<br>$|1,200.00<br>$|5,700.00<br>$|| |A2706|Grants from Local Gov't|-<br>$|1,000.00<br>$|1,000.00<br>$|Tree City grant rec'd| |A3501|CHIPS(State Aid)|50,000.00<br>$|84,655.96<br>$|134,655.96<br>$|Actual applied for| |||||-<br>$|| |EXPENSE:|||||| |A1110.45|Court Misc|4,000.00<br>$|3,000.00<br>$|7,000.00<br>$|AED -pd by'22-'23grant| |A1410.42|Clerk - Payroll Fees|5,500.00<br>$|1,000.00<br>$|6,500.00<br>$|Special Project - Time & Att| |A1410.43|Clerk - Supplies|2,000.00<br>$|500.00<br>$|2,500.00<br>$|| |A1410.47|Clerk - Postage|2,000.00<br>$|2,900.00<br>$|4,900.00<br>$|| |A1420.45|Legal PlanningZoning|7,000.00<br>$|1,000.00<br>$|8,000.00<br>$|| |A1440.4|Engineer - Contr Exp|-<br>$|11,500.00<br>$|11,500.00<br>$|Traffic Study- Pd byARPA| |A1620.43|Buildings - Supplies & Repairs|8,000.00<br>$|4,000.00<br>$|12,000.00<br>$|Plbgrepairs,Backflow| |A1910.4|Unallocated Insur - Contr Exp|49,577.50<br>$|1,039.50<br>$|50,617.00<br>$|Auto ins - leasedpolice car| |A3120.43|Police - Utilities|3,000.00<br>$|500.00<br>$|3,500.00<br>$|Reflects actual| |A3120.44|Police - Vehicle Repairs/Maint|4,700.00<br>$|2,000.00<br>$|6,700.00<br>$|Older cars| |A3120.46|Police - Misc|2,000.00<br>$|1,200.00<br>$|3,200.00<br>$|Life Ins.,Med now req'd for PT| |A5110.3|Chips|50,000.00<br>$|84,655.96<br>$|134,655.96<br>$|Reflects actual| |A5110.41|Streets - Vehicle Repairs/Maint|8,000.00<br>$|1,500.00<br>$|9,500.00<br>$|| |A5110.43|Streets - Misc|4,000.00<br>$|700.00<br>$|4,700.00<br>$|| |A8010.43|Zoning- Misc|2,000.00<br>$|700.00<br>$|2,700.00<br>$|| |A8010.47|Zoning- Postage|1,000.00<br>$|(750.00)<br>$|250.00<br>$|| |A8160.45|Mat'ls Mngmt - Misc|1,000.00<br>$|2,500.00<br>$|3,500.00<br>$|Welsh container| |A8160.46|Mat'ls Mngmt - Tags|500.00<br>$|71.00<br>$|571.00<br>$|Actual| |A8676.4|Prov-Public Ser(LangAcc Grant)|-<br>$|153.94<br>$|153.94<br>$|To be reimbursed| |A9010.8|State Retirement System|40,000.00<br>$|(8,122.34)<br>$|31,877.66<br>$|Actual| |A9015.8|Police Retirement - Empl Bene|87,000.00<br>$|3,788.50<br>$|90,788.50<br>$|Actual| |A9040.81|Workers Comp- Village|20,000.00<br>$|3,751.97<br>$|23,751.97<br>$|Actual| |A9040.82|Workers Comp- Fire Department|50,000.00<br>$|(10,000.00)<br>$|40,000.00<br>$|Estimate| |A9710.76|Debt Interest - Garbage/Leaf Truck|-<br>$|5,408.88<br>$|5,408.88<br>$|From Short Term Loan| ||TOTAL||-<br>$||| For the WATER FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE:|||||| |EW2690|Other Compensation for Loss|-<br>$|517.68<br>$|517.68<br>$|Actual| |EW2144.a|Water TappingFee|10,000.00<br>$|2,000.00<br>$|12,000.00<br>$|Actual| |EW2401|Interest and Earnings|100.00<br>$|250.00<br>$|350.00<br>$|Estimate| |||||-<br>$|| |EXPENSE:||||-<br>$|| |EW8320.41|Water Tapping|3,000.00<br>$|5,400.00<br>$|8,400.00<br>$|| |EW8320.42|Fuel|1,000.00<br>$|1,597.68<br>$|2,597.68<br>$|| |EW8320.44|Central Hudson|18,900.00<br>$|3,100.00<br>$|22,000.00<br>$|Estimate| |EW8320410|Legal|1,500.00<br>$|(1,500.00)<br>$|-<br>$|| |EW8330.42|Water Purification - Other|7,000.00<br>$|8,000.00<br>$|15,000.00<br>$|Pymt from YA| |EW8330.41|Software/Hardware Updates|9,000.00<br>$|(5,000.00)<br>$|4,000.00<br>$|| |EW1989.4|Other Gen Govt Supp- Contr Exp|4,830.00<br>$|(4,830.00)<br>$|-<br>$|Not needed| ||TOTAL||(4,000.00)<br>$||Current Budget +$4k| ||||||| |OTHER INCOME(WIIA):|||||| |E6260|WIIA Grant - Bond Antic. Note|195,000.00<br>$|2,000.00<br>$|197,000.00<br>$|Needs to match expenses| |OTHER EXPENSE(WIIA):||||-<br>$|| |8341.26|Misc|-<br>$|235.00<br>$|235.00<br>$|Public notices| ||TOTAL||1,765.00<br>$||| ## For the SEWER FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE(O&M):|||||| |ES2140|Interest Income|-<br>$|1,000.00<br>$|1,000.00<br>$|| |ARPA||-<br>$|15,000.00<br>$|15,000.00<br>$|Covers Engr Project| ||||||| |EXPENSE(O&M):|||||| |1710.41|Admin - Extras|-<br>$|1,000.00<br>$|1,000.00<br>$|| |8120.41|SanitarySewers - Electrical Costs|12,000.00<br>$|15,000.00<br>$|27,000.00<br>$|| |8120.44|SanitarySewers - Supplies|2,000.00<br>$|1,000.00<br>$|3,000.00<br>$|| |8120.48|SanitarySewers - Engineering|6,000.00<br>$|9,000.00<br>$|15,000.00<br>$|ExpCapacityStudy- ARPA| |8120.49|SanitarySewers - Permits|-<br>$|425.00<br>$|425.00<br>$|| |9030.8|Social Security|-<br>$|300.00<br>$|300.00<br>$|| ||TOTAL||(10,725.00)<br>$||Current O&M Bud +$18k| ||||||| |REVENUE(Capital Proj):|||||| |ES5730.2|Bond Anticipation Note|1,140,000.00<br>$|15,000.00<br>$|1,155,000.00<br>$|Bond Covers CapExpenses| ||||||| |EXPENSE(Capital Proj):|||||| |8341.23|Capital Bond Counsel|-<br>$|15,000.00<br>$|15,000.00<br>$|| ||TOTAL||-<br>$||| NOW THEREFORE BE IT RESOLVED, clauses: -that the Village of Red Hook amends the General Fund budget as shown in the schedule above. Motion by: Seconded by: Vote: |Vote:|||||| |---|---|---|---|---|---| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |TrusteeLaing|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Bradley-Rickard|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Appenzeller|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its March 11, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees. ______________________ ____________________ Jennifer Cavanaugh, Clerk Date
2024-03-11→2024-05-13
substantive change+133 −85

The budget adjustment resolution was updated with new revenue sources, significant police and equipment expenditures, and new fund balance disclosures.

  • Document date changed from March 11, 2024 to May 13, 2024
  • Added preamble regarding previous Fund Balance usage: '$101,600 of Fund Balance for... Planning Contract addition - $10,000... Police Software - $11,500... Garbage Truck Purchase - $80,100'
  • Added preamble regarding Highway Reserve Fund: 'Village Board approved using $29,000 from the Highway Reserve Fund'
  • Added deficit disclosures: 'General Fund budget reflects a deficit of ($20,105.94)' and 'Sewer Fund budget reflects a deficit of ($10,725.00)'
  • Added multiple new General Fund revenue accounts including 'A1120 Non-PropTax Dist-Sales Tax ($130,000.00)', 'A1170 Franchises ($43,000.00)', and 'A2440 Rental - Other(Cell Tower) ($125,000.00)'
  • Added significant General Fund expenses including 'A3120.1A Police - Per Srv ($470,000.00 → $500,000.00)' and 'A5710.2 Short Term Financing ($218,000.00)'
  • Substantially reorganized the General Fund revenue and expense tables with numerous new line items and adjusted totals
Show red-line diff
## **VILLAGE OF RED HOOK RESOLUTION #___ - 2024 DATED MarchMay 1113, 2024** A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on MarchMay 1113, 2024. The meeting was called to order by Mayor Smythe. ## **RESOLUTION FOR BUDGET ADJUSTMENTS TO VILLAGE GENERAL, WATER & SEWER FUNDS.** WHEREAS, the Village Board desires to amend the General, Water, & Sewer Fund budgets to reflect current information and expenses, WHEREAS, for the General Fund, the Village Board has previously approved using $101,600 of Fund Balance for the following budget items: – Planning Contract addition - $10,000 approved 8/14/23 Police Software - $11,500 – approved 8/14/23 – Garbage Truck Purchase - $80,100 approved 1/25/24 WHEREAS, the Village Board approved using $29,000 from the Highway Reserve Fund, which is not reflected in these budget adjustments; and WHEREAS, the current General Fund budget reflects a deficit of ($20,105.94); and WHEREAS, the current Sewer Fund budget reflects a deficit of ($10,725.00); and WHEREAS, The Village Board has reviewed the following schedule of budget adjustments: ## For the GENERAL FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE:|||||| |A1001|Real PropertyTax|1,369,370.00<br>$|(1,214.06)<br>$|1,368,155.94<br>$|To adjust for actual| |A1081|Other Payments in Lieu of Taxes|12,100.00<br>$|3,019.97<br>$|15,119.97<br>$|To adjust for actual| |A1090|Interest/Penalty-Real PropTax|6,593.79<br>$|1,851.80<br>$|8,445.59<br>$|Adjust for actual| |A1120|Non-PropTax Dist-Sales Tax|130,000.00<br>$|593.79<br>$|64,593.79<br>$|| |A1255|Clerk Fees|400517.00<br>$|400134,517.00<br>$|800.00<br>$|Apr/Mayto come| |A1289bA1170|LOSAP Other Gov. - OtherFranchises(Charter/Spectrum)|943,000.00<br>$|(13,266497.4562)<br>$|739,733502.5538<br>$|To adjustAdjust for actual| |A1289a|LOSAP Audit Town Share|3,750.00<br>$|(3,750.00)<br>$|-<br>$|Reflects actual| |A1689|Other Health Departmental Inc|-<br>$|1,600.00<br>$|15,600530.0091<br>$|Health Benepymts byEmployees| |A2110|ZoningFees|307,000130.0091<br>$|12,500.00<br>$|42,500.00<br>$|HigherAdjust thanfor average actualsactual| |A2260a.12|Police - Town of Red Hook - MileageCourt|70012,000.00<br>$|8002,560.00<br>$|114,560.00<br>$|Apr/Mayto come| |A2260c|Dutchess CountyDWI|2,100.00<br>$|-<br>$|2,100.00<br>$|No more funding| |A2260T|Village of Tivoli(Patrols)|10,000.00<br>$|6,500.00<br>$|16,500.00<br>$|Expected actual| |A2260U|Village of Tivoli - Court Officer|5,000.00<br>$|(2,500.00)<br>$|2,500.00<br>$|Expected actual| |A2261a|School Police - activities/events|5,000.00<br>$|4,000.00<br>$|9,000.00<br>$|Expected actual| |A2261b|School Police - SRO|130,000.00<br>$|20,000.00<br>$|150,000.00<br>$|| |A2260eA2261c|DutchessSchool CountySTEPPolice - Other|1,200500.00<br>$|(1,200500.00)<br>$|-<br>$|| |A2401A2262|InterestFire andDept Earnings- Town Work Comp|237,741500.8000<br>$|(10,258500.2000)<br>$|1327,000.00<br>$|| |A2410A2389|RentalOther Real Property|250.00<br>$|250.00<br>$|500.00<br>$|| |A2610d|Fines - Bus Patrol|1,200.00<br>$|400.00<br>$|1,600.00<br>$|| |A2650|ScrapMetal|4,500.00<br>$|1,200.00<br>$|5,700.00<br>$|| |A2706|Grants from Local Gov'tRevenue|-<br>$|1,000.00<br>$|1,000.00<br>$|TreeCentral CityHudson| |A2401|Interest grantand rec'dEarnings|13,000.00<br>$|2,000.00<br>$|15,000.00<br>$|| |A2440|Rental - Other(Cell Tower)|125,000.00<br>$|3,525.36<br>$|128,525.36<br>$|Adjust for actual| |A2610c|ZoningFines|500.00<br>$|(500.00)<br>$|-<br>$|| |A2610d|Fines - Bus Patrol|1,600.00<br>$|250.00<br>$|1,850.00<br>$|| |A2625|Forteiture of Crime Proceeds|200.00<br>$|(200.00)<br>$|-<br>$|| |A2650|Sale of ScrapMetal|5,700.00<br>$|716.70<br>$|6,416.70<br>$|Adjust for actual| |A2665|Sale of Equipment|5,229.00<br>$|17,400.00<br>$|22,629.00<br>$|Sale of oldgarbage truck| |A3089|State Aid - Other|-<br>$|500.00<br>$|500.00<br>$|Courtgrant for TV| |A3501|CHIPS(State/PaveNY/POP/EWR|134,655.96<br>$|776.34<br>$|135,432.30<br>$|Adjust for actual| |A4089|Federal Aid(ARPA)|-<br>$|6,650.00<br>$|6,650.00<br>$|Approved Traffic Study| |A5710|Serial Bonds|218,000.00<br>$|(168,000.00)<br>$|50,000.00<br>$|84,655To account for New Garbage Truck| |A5710.962|Short Term Financing|-<br>$|134218,655000.9600<br>$|Actual218,000.00<br>$|To appliedaccount for New Garbage Truck| |||||-<br>$|| |EXPENSE:|||||| |A1010.1|Legislative Board - Per Srv|32,000.00<br>$|1,923.80<br>$|33,923.80<br>$|Adjust for actual(full terms)| |A1110.45|Court - Misc|47,000.00<br>$|400.00<br>$|7,400.00<br>$|| |A1320.2|Auditor - LOSAP|5,000.00<br>$|(5,000.00)<br>$|-<br>$|| |A1410.42|Clerk - Payroll Fees|6,500.00<br>$|1,500.00<br>$|8,000.00<br>$|Time & Attendance not in budget| |A1410.43|Clerk - Supplies|2,500.00<br>$|500.00<br>$|3,000.00<br>$|7| |A1410.45|Clerk - Misc|3,000.00<br>$|AED -pd by'22-'23grant| |A1410.42|Clerk - Payroll Fees|5,500200.00<br>$|13,000.00<br>$|6,500.00<br>$|Special Project - Time & Att| |A1410.43|Clerk - Supplies|2,000.00<br>$|500.00<br>$|2,500200.00<br>$|| |A1410.47|Clerk - Postage|24,900.00<br>$|100.00<br>$|5,000.00<br>$|| |A1480.42|Public Inform - Cont Exp- Other|11,000.00<br>$|(65.00)<br>$|10,935.00<br>$|Panda - actual| |A1620.41|Buildings - Utilities|40,000.00<br>$|3,000.00<br>$|43,000.00<br>$|| |A1620.43|Buildings - Supplies & Repairs|12,000.00<br>$|2,900000.00<br>$|414,900000.00<br>$|| |A1420A1620.4544|LegalBuildings PlanningZoning- CleaningServices|76,100.00<br>$|500.00<br>$|6,600.00<br>$|| |A1640.42|Central Garage - Fuel/Utilities|1,500.00<br>$|700.00<br>$|2,200.00<br>$|| |A1640.43|Central Garage - Misc Supplies|3,000.00<br>$|1,000.00<br>$|84,000.00<br>$|| |A1440A1640.445|EngineerCentral Garage - Contr ExpTools|-<br>$|111,500.00<br>$|11,500.00<br>$|Traffic Study- Pd byARPA| |A1620.43|Buildings - Supplies & Repairs|8(1,000.00<br>$|4,000.00<br>$|12,000.00<br>$|Plbgrepairs,Backflow| |A1910.4|Unallocated Insur - Contr Exp|49,577.50<br>$|1,039.50<br>$|50,617.00<br>$|Auto ins - leasedpolice car| |A3120.43|Police - Utilities|3,000.00)<br>$|500.00<br>$|3,500.00<br>$|Reflects actual| |A3120A1640.4446|PoliceCentral Garage - Vehicle Repairs/Maint|4,700.00<br>$ScrapTools|2,000.00<br>$|6,700.00<br>$|Older cars| |A3120.46|Police - Misc|2,000.00<br>$|1,200.00<br>$|3,200.00<br>$|Life Ins.,Med now req'd for PT| |A5110.3|Chips|50,000.00<br>$|84,655.96<br>$|134,655.96<br>$|Reflects actual| |A5110.41|Streets - Vehicle Repairs/Maint|8,000.00<br>$|1,500.00<br>$|3,500.00<br>$|| |A1680.41|Central Data Processing- Software|6,000.00<br>$|2,500.00<br>$|8,500.00<br>$|Catchingupafter buyout| |A1680.4|Central Data ProcessingIT|20,000.00<br>$|(5,000.00)<br>$|15,000.00<br>$|| |A1910.4|Unallocated Insurance|50,617.00<br>$|1,074.80<br>$|51,691.80<br>$|Additional Auto Insurance| |A3120.1A|Police - Per Srv|470,000.00<br>$|30,000.00<br>$|500,000.00<br>$|Additional contract work| |A3120.12|Police - Support Staff|24,000.00<br>$|1,600.00<br>$|25,600.00<br>$|| |A3120.2|Police - Capital|-<br>$|5,371.99<br>$|5,371.99<br>$|Leased Police Car| |A3120.41|Police - Equipment Lease/Maint|21,440.00<br>$|7,850.00<br>$|29,290.00<br>$|Leased car fitup purchase| |A312042b|Police - Supplies - Other|5,000.00<br>$|1,600.00<br>$|6,600.00<br>$|| |A3120.44|Police - Vehicle Repairs/Maint|6,700.00<br>$|300.00<br>$|7,000.00<br>$|| |A3120.45|Police - Education & Training|2,000.00<br>$|(1,000.00)<br>$|1,000.00<br>$|| |A3120.46|Police - Misc|3,200.00<br>$|200.00<br>$|3,400.00<br>$|| |A3120.47|Police - Fuel|18,000.00<br>$|1,000.00<br>$|19,000.00<br>$|| |A5110.3|CHIPS|134,655.96<br>$|776.34<br>$|135,432.30<br>$|Actual| |A5110.41|Streets - Vehicle Repairs/Maint|9,500.00<br>$|2,000.00<br>$|11,500.00<br>$|| |A5110.43|Streets - Misc|4,000.00<br>$|700.00<br>$|4800.00<br>$|5,700500.00<br>$|| |A8010A5110.4345|ZoningStreets - MiscFuel|10,000.00<br>$|(1,941.21)<br>$|8,058.79<br>$|| |A5110.47|Streets - ScrapTools|2,500.00<br>$|416.70<br>$|2,916.70<br>$|To match revenue| |A5142.1|Snow Removal - Per Srv|14,000.00<br>$|(7,348.06)<br>$|6,651.94<br>$|Actual| |A5142.41|Snow Removal - Materials|18,000.00<br>$|(2,440.68)<br>$|15,559.32<br>$|Actual| |A542.42|Snow Removal - Equipment Repair|7,000.00<br>$|(5,413.66)<br>$|1,586.34<br>$|| |A5142.44|Snow Removal - Fuel|1,500.00<br>$|(415.87)<br>$|1,084.13<br>$|Actual| |A5182.4|Street Lighting|65,000.00<br>$|2,000.00<br>$|700.00<br>$|267,700000.00<br>$|| |A8010A7110.4741|Zoning-Abrahams PostagePark|13,000.00<br>$|(7501,000.00)<br>$|2502,000.00<br>$|| |A8160.451|Mat'lsRefuse Mngmt& Garbage - MiscPer Srv|116,900.00<br>$|3,100.00<br>$|20,000.00<br>$|Time w/o truck| |A8160.2|Material Management Equipment|224,229.00<br>$|(27,575.28)<br>$|196,653.72<br>$|| |A8160.42|Materials Mngmt - Fuel|1,500.00<br>$|1,500.00<br>$|3,500000.00<br>$|Welsh container| |A8160.4644|Mat'ls Materials Mngmt - TagsTippingFees|500.00<br>$|71.00<br>$|571.00<br>$|Actual| |A8676.4|Prov-Public Ser(LangAcc Grant)|-<br>$|153.94<br>$|153.94<br>$|To be reimbursed| |A9010.8|State Retirement System|4010,000.00<br>$|(84,122500.3400)<br>$|315,877500.6600<br>$|| |A8676.4|Prov - Public Ser(LangAcc Grant)|153.94<br>$|969.14<br>$|1,123.08<br>$|Actual expenditures| |A9015A9030.8|PoliceSocial Retirement Security- EmplEmployer BeneCont|8764,500.00<br>$|1,500.00<br>$|66,000.00<br>$|3,788.50<br>$|90,788.50<br>$|Actual| |A9040.81|Workers Comp- Village|2023,000571.0097<br>$|3(6,820.00)<br>$|16,751.97<br>$|23,751.97<br>$|Actual| |A9040.82|Workers Comp- Fire Department|5040,000.00<br>$|(106,000705.58)<br>$|33,294.42<br>$|Actual| |A9055.8|Diability (Fire)|3,700.00<br>$|(1,236.00)<br>$|402,000464.00<br>$|Estimate| |A9621|Transfer - HighwayReserve Fund|2,500.00<br>$|(2,500.00)<br>$|-<br>$|Toward Garbage Truckpayment| |A9710.7666|Debt InterestPrincipal - Garbage/Leaf Truck|-<br>$|5218,408000.8800<br>$|5218,408000.8800<br>$|From| |A9710.74|Debt Interest - Snowplow|1,310.80<br>$|(0.01)<br>$|1,310.79<br>$|| |A9710.75|Debt Interest - 2020 Police Truck|720.00<br>$|1,403.13<br>$|2,123.13<br>$|| |A9789.7|Short Term LoanInterest| 500.00<br>$||TOTAL|(500.00)<br>$|-<br>$|| |||||Revenue of $29k from HwyRes not reflected|| ||TOTAL||(110,494.06)<br>$|Fund Balance use apprv'd ($101.6k)|| ||||Current budget shows a Net($20,105.94)||| ## For the WATER FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE:|||||| |EW2690|Other Compensation for Loss|-<br>$|517.68<br>$|517165.00<br>$|682.68<br>$|Actual| |EW2144.aEW2142|Water TappingFeeFinals|101,000.00<br>$|2,000232.0061<br>$|1,232.61<br>$|| |EW2144a|Water TappingFee|12,000.00<br>$|Actual| |EW2401|Interest and Earnings|1006,200.00<br>$|25018,200.00<br>$|350.00<br>$|EstimateActual| |||||-<br>$|| |EXPENSE:||||-<br>$|| |EW8320EW8310.411|Water TappingAdmin - Per Srv|335,000.00<br>$|5,400000.00<br>$|840,400000.00<br>$|| |EW8310.42|Water Admin - Contract Extras|11,750.00<br>$|2,200.00<br>$|13,950.00<br>$|| |EW8320.422|FuelCapital Outlay|16,550.00<br>$|(5,000.00)<br>$|11,550.00<br>$|| |EW8320.41|Water Tapping|8,400.00<br>$|3,787.50<br>$|12,187.50<br>$|Actual| |EW8320.46|Communications|2,000.00<br>$|138.06<br>$|2,138.06<br>$|| |EW8320.47|Water Repairs|50,000.00<br>$|(10,000.00)<br>$|40,000.00<br>$|| |EW8320.49|Vehicle/Repair Maintenance|6,000.00<br>$|(2,000.00)<br>$|4,000.00<br>$|| |EW8320412|Office Supplies|1,000.00<br>$|1,597(500.6800)<br>$|2,597500.6800<br>$|| |EW8320.44EW8320413|CentralSingle HudsonAudit/A133|18,900.00<br>$|3,100.00<br>$|2215,000.00<br>$|Estimate840.20<br>$|15,840.20<br>$|| |EW8320410EW8320415|LegalSolar Project(Water)|1,500.00<br>$|(1,500.00)<br>$|-<br>$|| |EW8330.42|Water Purification - Other|7,000.00<br>$|8,000.00<br>$|15,000.00<br>$|Pymt from YA991.85<br>$|15,991.85<br>$|| |EW8330.41|Software/Hardware Updates|94,000.00<br>$|(53,000.00)<br>$|41,000.00<br>$|| |EW1989EW8989.4|OtherMisc GenHome Govt& SuppComm Services|- Contr Exp<br>$|414,830640.00<br>$|(414,830640.00)<br>$|-<br>$|Not needed| ||TOTAL||(4,000.00)<br>$||Current Budget +$4k| ||||||| |OTHER INCOME(WIIA):|||||| |E6260|WIIA Grant - Bond Antic. Note|195,000.00<br>$|2,000.00<br>$|197,000.00<br>$|Needs to match expenses| |OTHER EXPENSE(WIIA):||||-<br>$|| |8341.26|Misc|-<br>$|235.00<br>$|235.00<br>$|Public notices| ||TOTAL||1,765.00-<br>$||| ## For the SEWER FUND: |Account No.|Account Name|Current Budget|Adjustment|Revised Budget|Notes| |---|---|---|---|---|---| |REVENUE(O&M):|||||| |ES2140|Interest Income|-<br>$|1,000.00<br>$|1,000.00<br>$|| |ARPA||-<br>$|15,000.00<br>$|15,000.00<br>$|Covers Engr Project| ||||||| |EXPENSE(O&M):|||||| |1710ES1710.411|Admin - ExtrasPer Srv|-4,500.00<br>$|(1,009.00)<br>$|3,491.00<br>$|| |ES1920.42|Office Supplies|500.00<br>$|(450.00)<br>$|50.00<br>$|| |ES8120.1|SanitarySewer - Per Serv|13,000.00<br>$|1(3,000.00)<br>$|10,000.00<br>$|| |8120ES8120.41|SanitarySewers - Electrical Costs|1227,000.00<br>$|15(2,000.00)<br>$|2725,000.00<br>$|| |8120ES8120.42|Repairs & Maint|14,645.00<br>$|(5,275.00)<br>$|9,370.00<br>$|| |ES8120.44|SanitarySewers - Supplies|23,000.00<br>$|12,500.00<br>$|5,500.00<br>$|| |ES8130.41|Grease Traps -pumping|18,000.00<br>$|3(8,000.00)<br>$|10,000.00<br>$|| |8120ES8130.4843|SanitarySewersWWTP -Sludge EngineeringRemoval|65,000500.00<br>$|9,000(500.00)<br>$|155,000.00<br>$|ExpCapacityStudy- ARPA| |8120.49|SanitarySewers - Permits|-<br>$|425.00<br>$|425.00<br>$|| |9030ES8130.45|Tank Pumping|3,341.00<br>$|6,659.00<br>$|10,000.00<br>$|| |ES9030.8|Social Security|-<br>$|300.00<br>$|300350.00<br>$|650.00<br>$|| ||TOTAL||(10,725.00)<br>$||Current O&Mbudget Budshows +a deficit of($18k| 10,725)||||||| |REVENUE(Capital Proj):|||||| |ES5730.2|Bond Anticipation Note|1,140,000.00<br>$|15,000.00<br>$|1,155,000.00<br>$|Bond Covers CapExpenses| ||||||| |EXPENSE(Capital Proj):|||||| |8341.23|Capital Bond Counsel|-<br>$|15,000.00<br>$|15,000.00<br>$|| ||TOTAL||-<br>$||| NOW THEREFORE BE IT RESOLVED, that the Village of Red Hook amends the General, Water, & Sewer Fund budgetbudgets as shown in the schedule above. Motion by: Seconded by: ## Vote: |Vote:|||||| |---|---|---|---|---|---| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |TrusteeLaing|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Bradley-Rickard|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Appenzeller|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its MarchMay 1113, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees. ______________________ ____________________ Jennifer Cavanaugh, Clerk ____________________ Date

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