monthly— Board of Trustees Meeting
22 agenda items · 15 motions · 10 substantive · 2 formal resolutions · 4 agenda items linked to adopted resolutions
Agenda (22 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1Pledge of AllegianceNo vote recorded
Recite the Pledge of Allegiance.
Action
Expected: info_only
Recite the Pledge of Allegiance.
#2Minute Approval – February 22, 2024 Board of Trustees Workshop MeetingNo vote recorded
Accept minutes from the February 22, 2024 Board of Trustees Workshop Meeting.
Action
Expected: vote
Accept minutes from the February 22, 2024 Board of Trustees Workshop Meeting.
Related docs:
#3Village Hall Cleaning Contract (Vanguard)Contract reviewAdopted
Review and consider approval of Village Hall cleaning contract with Vanguard.
Action
Approve hiring of Vanguard Cleaning for weekly Village Hall cleaning services.
Moved by Kjarval, seconded by Bradley-Rickard
unanimouspassed
#4Generator Service Contract (Allstate Power Systems)Contract reviewAdopted
Review and consider approval of generator service contract with Allstate Power Systems.
Action
Authorize the Mayor to sign the annual service contract with Allstate Power Systems for generator service.
Moved by Appenzeller, seconded by Laing
unanimouspassed
#5RHCSD SRO ContractContract reviewNo vote recorded
Review and consider approval of SRO contract with Red Hook Central School District.
Action
Expected: vote
Review and consider approval of SRO contract with Red Hook Central School District.
#62024-2027 Septic Tank & Grease Trap Pump Out & Hauling (Bid Spec & Bid Form)Contract reviewAdopted
Review bid specification and bid form for 2024-2027 septic tank and grease trap pump out and hauling services.
Action
Proceed with Request for Proposals for the 2024-2027 Septic Tank & Grease Trap Pump Out & Hauling Contract.
Moved by Bradley-Rickard, seconded by Appenzeller
unanimouspassed
attached: Bid Spec, Bid Form
#7VFW Post 7765 Capital Plan Proposal - Letter of SupportProposed motionAdopted
Consider adopting a letter of support for VFW Post 7765 capital plan proposal.
Action
Authorize the Mayor to write and send a letter of support for the VFW Post 7765 grant application.
Moved by Bradley-Rickard, seconded by Kjarval
unanimouspassed
#8Red Hook Village Pride Parade (BeckHook Pride's proposal)Proposed motionNo vote recorded
Consider approval of BeckHook Pride's proposal for Red Hook Village Pride Parade.
Action
Expected: vote
Consider approval of BeckHook Pride's proposal for Red Hook Village Pride Parade.
#9Adjust USDA-RD Form E (Resolution)Draft resolutionNo vote recorded
Adopt a resolution to adjust USDA-RD Form E.
Action
Expected: vote
Adopt a resolution to adjust USDA-RD Form E.
attached: Resolution
#10Village Budget (Tentative)(General, Water, Sewer)InformationalNo vote recorded
Review tentative Village Budget for General, Water, and Sewer funds.
Action
Expected: discussion
Review tentative Village Budget for General, Water, and Sewer funds.
#11Budget Adjustments (Resolution)Draft resolutionStill pending
Adopt a resolution authorizing budget adjustments.
Action
Expected: vote
Adopt a resolution authorizing budget adjustments.
attached: Resolution
#12Next Meetings: Workshop Meeting March 28, 2024, Board Meeting April 8, 2024No vote recorded
Announce next scheduled meetings: Workshop March 28, 2024 and Board Meeting April 8, 2024.
Action
Expected: info_only
Announce next scheduled meetings: Workshop March 28, 2024 and Board Meeting April 8, 2024.
#13Treasurer's ReportNo vote recorded
Lori Urbin presents Treasurer's Report.
Action
Expected: info_only
Lori Urbin presents Treasurer's Report.
#14Mayor's ReportNo vote recorded
Mayor Smythe presents reports on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Abrahams Park Task Force, Personnel, Insurance, All Municipal Departments, and Facilities–Building & Grounds.
Action
Expected: info_only
Mayor Smythe presents reports on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Abrahams Park Task Force, Personnel, Insurance, All Municipal Departments, and Facilities–Building & Grounds.
#15Deputy Mayor's ReportNo vote recorded
Deputy Mayor Kjarval presents reports on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Action
Expected: info_only
Deputy Mayor Kjarval presents reports on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Related docs:
- Deputy Mayor Melkorka Kjarval's Monthly Reports — March 11, 2024
- Village of Red Hook Sewer Department Monthly Report — February 2024
- Speed Limit Initiative and Town Greenway and Trails Committee Monthly Reports — February 2024
- Village of Red Hook Building Department Monthly Trustee Report — February 2024
#16Trustee Laing's ReportNo vote recorded
Trustee Laing presents reports on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
Action
Expected: info_only
Trustee Laing presents reports on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
#17Trustee Bradley-Rickard's ReportNo vote recorded
Trustee Bradley-Rickard presents reports on Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, and Greenway Trails Committee.
Action
Expected: info_only
Trustee Bradley-Rickard presents reports on Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, and Greenway Trails Committee.
Related docs:
#18Trustee Appenzeller's ReportNo vote recorded
Trustee Appenzeller presents reports on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Action
Expected: info_only
Trustee Appenzeller presents reports on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Related docs:
- Red Hook Public Library Monthly Report — February 2024
- Village of Red Hook Water Treatment Facilities Monthly Report — March 1, 2024
- Village Green Committee Monthly Report — February 2024
- Village of Red Hook Sewer Department Monthly Report — February 2024
- Speed Limit Initiative and Town Greenway and Trails Committee Monthly Reports — February 2024
- Village of Red Hook Building Department Monthly Trustee Report — February 2024
- Public Spaces Initiative March Board Update
#19Public CommentNo vote recorded
Accept public comment from residents.
Action
Expected: info_only
Accept public comment from residents.
#20Executive SessionNo vote recorded
Convene executive session.
Action
Expected: info_only
Convene executive session.
#21Voucher Review & ApprovalNo vote recorded
Review and approve village vouchers.
Action
Expected: vote
Review and approve village vouchers.
#22Adjourn MeetingNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (13)
Operations reports (DMR / wastewater / water) (1)
Department reports (5)
- Red Hook Public Library Monthly Report — February 2024
- Village of Red Hook Water Treatment Facilities Monthly Report — March 1, 2024
- Village Green Committee Monthly Report — February 2024
- Village of Red Hook Sewer Department Monthly Report — February 2024
- Village of Red Hook Building Department Monthly Trustee Report — February 2024
Other working drafts (7)
- Deputy Mayor Melkorka Kjarval's Monthly Reports — March 11, 2024
- Residential Services and Waste Management Communications — February 2024
- NYS DOH Water Quality Report — February 2024
- Speed Limit Initiative and Town Greenway and Trails Committee Monthly Reports — February 2024
- Public Spaces Initiative March Board Update
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (15 motions)
passedvote: unanimous
Approve the minutes from the February 22, 2024 Board of Trustees Workshop Meeting.
moved by Appenzeller · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Approve the BeckHook Pride parade proposal for June 22, 2024 and authorize purchase and flying of pride flag on secondary flag pole during June.
moved by Smythe · seconded by Kjarval
passedoperationalvote: unanimous
Approve hiring of Vanguard Cleaning for weekly Village Hall cleaning services.
moved by Kjarval · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Authorize the Mayor to sign the annual service contract with Allstate Power Systems for generator service.
moved by Appenzeller · seconded by Laing
passedoperationalvote: unanimous
Authorize the Mayor to sign the 2023-2024 School Year School Resource Officer contract with Red Hook Central School District.
moved by Kjarval · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Proceed with Request for Proposals for the 2024-2027 Septic Tank & Grease Trap Pump Out & Hauling Contract.
moved by Bradley-Rickard · seconded by Appenzeller
passedoperationalvote: unanimous
Authorize the Mayor to write and send a letter of support for the VFW Post 7765 grant application.
moved by Bradley-Rickard · seconded by Kjarval
Modify the USDA Form E budget for the Sewer Project with adjustments to various line items.
moved by Appenzeller · seconded by Laing
passedoperationalvote: unanimous
Authorize the Mayor to sign the contract with Michele Zagorski LLC for past sewer project related services.
moved by Kjarval · seconded by Laing
passedoperationalvote: unanimous
Authorize an amendment to the original contract with Financial Advisors and Marketing to include a not-to-exceed budget of $17,000.
moved by Appenzeller · seconded by Laing
Amend the General, Water, and Sewer Fund budgets to reflect current information and expenses.
moved by Appenzeller · seconded by Laing
passedvote: unanimous
Set the public hearing on the 2024-2025 Village budget for April 8, 2024 at 7 PM.
moved by Bradley-Rickard · seconded by Laing
passedvote: unanimous
Accept the Treasurer's Report.
moved by Appenzeller · seconded by Kjarval
passedvote: unanimous
Pay all Village bills after audit.
moved by Bradley-Rickard · seconded by Laing
passedvote: unanimous
Adjourn the March 11, 2024 Village Board Meeting.
moved by Laing · seconded by Kjarval