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Resolution to Modify the Usda Form E Budget for the Sewer Project

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4 versions2024-02-22 → 2024-07-15#21-2024inline resolution

Versions

  1. 12024-02-22
    Resolution to Modify the Usda Form E Budget for the Sewer Project
    inline resolutionmeeting · 2024-02-22 · resolution 6-2024 · passed
  2. 22024-03-11
    Resolution to Modify the Usda Form E Budget for the Sewer Project
    inline resolutionmeeting · 2024-03-11 · resolution 7-2024 · passed
  3. 32024-03-11
    Resolution to Modify the USDA Form E Budget for the Sewer Project
    working document
  4. 42024-07-15
    Resolution to Modify the Usda Form E Budget for the Sewer Project
    inline resolutionmeeting · 2024-07-15 · resolution 21-2024 · passed

Latest version

Open original PDFView version history →Meeting on 2024-07-15 →

RESOLUTION TO MODIFY THE USDA FORM E BUDGET FOR THE SEWER PROJECT

Resolution #21-2024 — 2024-07-15

WHEREAS

  • the Sewer Project construction is complete and the contract numbers are being finalized
  • the total Project Cost does not exceed the approved amount however there are adjustments within the line items

RESOLVED

  • that the Village Board of Trustees approve the following adjustments be made, as reflected in the Modified Budget – Revised Form E dated 7/15/24: Increase contingency and decrease McCabe and Mack LLP by $8,106.00 (new budget $16,894.00); Increase contingency and decrease Rodenhausen Chale & Polidoro LLP by $11,932.28 (new budget $83,067.72); Decrease contingency and increase Bonding – Hawkins Delafield & Wood LLP by $9,838.25 (new budget $24,838.25); Decrease contingency and increase Fiscal Coordination by $373.50 (new budget $22,373.50); Decrease contingency and increase Single Audits by $8,415.80 (new budget $38,415.80); Increase contingency and decrease Miscellaneous by $4,089.28 (new budget $910.72); Decrease contingency and increase General Contract by $0.06 (new budget $6,644,237.56); Decrease contingency and increase Extra Items by $44,415.46 (new budget $44,415.46); Contingency budget now $4,910.49

Changes between versions

2024-02-22→2024-03-11
substantive change+1 −1

The resolution was expanded to include specific line-item budget adjustments and new vendor/service totals.

  • Document date changed from 2024-02-22 to 2024-03-11
  • Added detailed budget adjustments: McCabe and Mack LLP increased by $15,000 to $25,000; Rodenhausen Chale & Polidoro LLP decreased by $3,475 to $95,000; Fiscal Coordination increased by $10,000 to $22,000; Land Rights of Way increased by $2,475 to $23,730; Single Audits increased by $7,000 to $30,000; Construction Phase decreased by $20,564 to $127,875; Resident Project Rep decreased by $7,362.50 to $417,677.50; General Contract decreased by $26,547.76 to $6,644,237.50; Electrical Contract decreased by $2,200 to $439,747; and Contingency remaining is $43,826.00
Show red-line diff
WHEREAS clauses: - the Sewer Project construction is complete and the contract numbers are being finalized - the total Project Cost does not exceed the approved amount however there are adjustments within the line items RESOLVED clauses: - the Village Board of Trustees approves the changesfollowing toadjustments thebe Project Budgetmade, as shownreflected in the line "Modified Budget – Revised" on the attached Form E dated 2/21/24: Decrease contingency and increase McCabe and Mack LLP by $15,000 to new budget $25,000; Increase contingency and decrease Rodenhausen Chale & Polidoro LLP by $3,475 to new budget $95,000; Decrease contingency and increase Fiscal Coordination by $10,000 to new budget $22,000; Decrease contingency and increase Land Rights of Way by $2,475 to new budget $23,730; Decrease contingency and increase Single Audits by $7,000 to new budget $30,000; Increase contingency and decrease Construction Phase by $20,564 to new budget $127,875; Increase contingency and decrease Resident Project Rep by $7,362.50 to new budget $417,677.50; Increase contingency and decrease General Contract by $26,547.76 to new budget $6,644,237.50; Increase contingency and decrease Electrical Contract by $2,200 to new budget $439,747; Contingency remaining $43,826.00
2024-03-11→2024-03-11
adopted+28 −5

The document transitioned from a summary of a resolution to a formal Village of Red Hook Resolution including meeting details and voting records.

  • Title changed from 'Resolution to Modify the Usda Form E Budget for the Sewer Project' to 'RESOLUTION TO MODIFY THE USDA FORM E BUDGET FOR THE SEWER PROJECT.'
  • Added formal header: 'VILLAGE OF RED HOOK RESOLUTION #___ - 2024 DATED: March 11, 2024'
  • Added meeting details including location (Village Hall, 7467 South Broadway, Red Hook, NY) and presiding official (Mayor Smythe)
  • Added formal voting table for Mayor Smythe, Deputy Mayor Kjarval, Trustee Laing, Trustee Bradley-Rickard, and Trustee Appenzeller
  • Added attestation clause and signature line for Jennifer Cavanaugh, Clerk
Show red-line diff
**VILLAGE OF RED HOOK RESOLUTION #___ - 2024 DATED: March 11, 2024** A meeting of the Village of Red Hook Board of Trustees was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on March 11, 2024. The meeting was called to order by Mayor Smythe. ## **RESOLUTION TO MODIFY THE USDA FORM E BUDGET FOR THE SEWER PROJECT.** WHEREAS clauses: -, the Sewer Project construction is complete and the contract numbers are being finalized -, and WHEREAS, the total Project Cost does not exceed the approved amount however there are adjustments within the line items , NOW THEREFORE BE IT RESOLVED, clauses: -that the Village Board of Trustees approvesapprove the following adjustments be made, as reflected in the Modified Budget – Revised Form E dated 2/21/24: . Decrease contingency and increase McCabe and Mack LLP by $15,000 to; new budget $25,000; Increase contingency and decrease Rodenhausen Chale & Polidoro LLP by $3,475 to; new budget $95,000; Decrease contingency and increase Fiscal Coordination by $10,000 to; new budget $22,000; Decrease contingency and increase Land Rights of Way by $2,475 to; new budget $23,730; Decrease contingency and increase Single Audits by $7,000 to; new budget $30,000; Increase contingency and decrease Construction Phase by $20,564 to; new budget $127,875; Increase contingency and decrease Resident Project Rep by $7,362.50 to; new budget $417,677.50; Increase contingency and decrease General Contract by $26,547.76 to; new budget $6,644,237.50; Increase contingency and decrease Electrical Contract by $2,200 to; new budget $439,747; Contingency remaining $43,826.00 |Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:| |---|---|---|---|---|---| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayorKjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |TrusteeLaing|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Bradley-Rickard|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Appenzeller|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its March 11, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees ______________________ ____________________ Jennifer Cavanaugh, Clerk Date
2024-03-11→2024-07-15
substantive change+5 −28

The budget adjustments for the Sewer Project were significantly revised with new line item allocations and a reduced contingency.

  • Document date changed from 'March 11, 2024' to '2024-07-15'
  • Modified Budget – Revised Form E date changed from '2/21/24' to '7/15/24'
  • McCabe and Mack LLP adjustment changed from 'increase... by $15,000; new budget $25,000' to 'decrease... by $8,106.00 (new budget $16,894.00)'
  • Rodenhausen Chale & Polidoro LLP adjustment changed from 'decrease... by $3,475; new budget $95,000' to 'decrease... by $11,932.28 (new budget $83,067.72)'
  • Added new line item: 'Bonding – Hawkins Delafield & Wood LLP' with adjustment 'increase... by $9,838.25 (new budget $24,838.25)'
  • Fiscal Coordination adjustment changed from 'increase... by $10,000; new budget $22,000' to 'increase... by $373.50 (new budget $22,373.50)'
  • Single Audits adjustment changed from 'increase... by $7,000; new budget $30,000' to 'increase... by $8,415.80 (new budget $38,415.80)'
  • General Contract adjustment changed from 'decrease... by $26,547.76; new budget $6,644,237.50' to 'increase... by $0.06 (new budget $6,644,237.56)'
  • Contingency remaining changed from '$43,826.00' to '$4,910.49'
  • Removed several line items including 'Land Rights of Way', 'Construction Phase', 'Resident Project Rep', and 'Electrical Contract'
Show red-line diff
**VILLAGEWHEREAS OF RED HOOK RESOLUTION #___ clauses: - 2024 DATED: March 11, 2024** A meeting of the Village of Red Hook Board of Trustees was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on March 11, 2024. The meeting was called to order by Mayor Smythe. ## **RESOLUTION TO MODIFY THE USDA FORM E BUDGET FOR THE SEWER PROJECT.** WHEREAS, the Sewer Project construction is complete and the contract numbers are being finalized, and WHEREAS, - the total Project Cost does not exceed the approved amount however there are adjustments within the line items, NOW RESOLVED THEREFORE BE IT RESOLVED,clauses: - that the Village Board of Trustees approve the following adjustments be made, as reflected in the Modified Budget – Revised Form E dated 27/2115/24. Decrease: Increase contingency and increasedecrease McCabe and Mack LLP by $158,000;106.00 (new budget $2516,000894.00); Increase contingency and decrease Rodenhausen Chale & Polidoro LLP by $311,475;932.28 (new budget $9583,000 067.72); Decrease contingency and increase Bonding – Hawkins Delafield & Wood LLP by $9,838.25 (new budget $24,838.25); Decrease contingency and increase Fiscal Coordination by $10,000;373.50 (new budget $22,000 Decrease contingency and increase Land Rights of Way by $2,475373.50); new budget $23,730 Decrease contingency and increase Single Audits by $78,000;415.80 (new budget $3038,000415.80); Increase contingency and decrease Construction PhaseMiscellaneous by $204,564;089.28 (new budget $127,875910.72); IncreaseDecrease contingency and decrease Resident Project Rep by $7,362.50; new budget $417,677.50 Increase contingency and decreaseincrease General Contract by $26,5470.76;06 (new budget $6,644,237.5056); IncreaseDecrease contingency and decreaseincrease ElectricalExtra ContractItems by $244,200;415.46 (new budget $43944,747415.46); Contingency remainingbudget now $434,826910.00 |Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:|Motion by:<br>Seconded by:<br>Vote:| |---|---|---|---|---|---| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayorKjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |TrusteeLaing|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Bradley-Rickard|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Appenzeller|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its March 11, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees ______________________ ____________________ Jennifer Cavanaugh, Clerk Date49

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