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Red Hook Infrastructure – Sewer Project Monthly Report — December 2023

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  1. 12024-01-08
    Red Hook Infrastructure – Sewer Project Monthly Report — December 2023
    attached documentmeeting · 2024-01-08

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Village of Red Hook Red Hook Infrastructure – Sewer Project Monthly Report December 2023

Red Hook Sewer Project

Substantial Completion was achieved on March 30, 2023. Restoration & Punch List are in the final stages.

General Contract:

  1. Provide record drawing per specification Section 017700.1.5.F. Awaiting final edits. 5. Provide photographic documentation (pre and post work) per Section 013223. Pre photos have been received. A deduction in the contract will be made for the Post photos. 6. There are a few properties where the grass has not been restored to an acceptable level. Reseeding will take place in Spring 2024.

FINANCING

USDA Form E #12 was sent in Dec 20, 2023. With that we have expended $7,942,854.35. That leaves $504,263.65, of this $329,151.90 is retainage.

We requested an extension of USDA to complete the final paperwork. The Electrical Contract is complete. The General Contract has two final change orders to complete – one (CO#4) for a labor rate increase. An approved amount has been sent to the contractor for their approval. The final one (CO#5) is a reduction that finalizes quantities on the project for unit price items. This one is also with the contractor for approval.

The final contract amount is likely to be under budget. Unfortunately, this means that we will receive less of the USDA grant, it will not be a reduction in the amount to be financed.

Changes between versions

2024-02-12→2024-02-12
adopted+33 −6

The document transitioned from a draft resolution to a formal, executed resolution including meeting attendance and voting records.

  • Document transitioned from a summary of clauses to a formal 'VILLAGE OF RED HOOK RESOLUTION' with meeting details
  • Added list of present officials: 'Mayor Karen Smythe, Deputy Mayor Melkorka Kjarval, Trustee Charlie Laing, Trustee Steven Appenzeller, Trustee Kym Bradley-Rickard, and Village Clerk Jen Cavanaugh'
  • Added formal voting table and attestation section for Village Clerk Jennifer Cavanaugh
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**VILLAGE OF RED HOOK RESOLUTION #___ of 2024 DATED February 12, 2024** A meeting of the Village of Red Hook Board of Trustees was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on February 12, 2024. The meeting was called to order by Mayor Karen Smythe and, upon roll being called, the following were present: PRESENT: Mayor Karen Smythe, Deputy Mayor Melkorka Kjarval, Trustee Charlie Laing, Trustee Steven Appenzeller, Trustee Kym Bradley-Rickard, and Village Clerk Jen Cavanaugh ABSENT: None ## **RESOLUTION TO ESTABLISH A FUND BALANCE POLICY FOR THE VILLAGE GENERAL FUND** WHEREAS clauses: -, for increased financial stability for the Village that will ensure a prudent level of financial resources to protect against reduced service levels or raising taxes and fees because of temporary revenue shortfalls, unexpected one-time expenditures, emergencies, and disasters -, and WHEREAS, the Office of the New York State Comptroller (OSC) recommends that municipalities establish fund balance policies based on the Board'’s determination of the needs of their municipality -, and WHEREAS, the Village of Red Hook has established a healthy fund balance and agrees it is time to establish a fund balance policy for the future . NOW THEREFORE BE IT RESOLVED clauses: -, that the attached Fund Balance policy be adopted for the Village of Red Hook. This policy establishes a minimum of 15% to a maximum of 25% for the unassigned fund balance at fiscal year-end of the subsequent year'’s budgeted expenditures. Motion by: Seconded by: Vote: |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |---|---|---|---|---|---| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Laing|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Appenzeller|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |TrusteeBradley-Rickard|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its February 12, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees ______________________ ____________________ Jennifer Cavanaugh, Clerk Date

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