Water Fund 26-27 Budget Draft

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12026-04-09
Water Fund 26-27 Budget Draft
working documentmeeting · 2026-04-09

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Structured view extracted from the source PDF. Karen's side-notes appear in italic under the draft amount. Each row links back to the same data the original spreadsheet contains; click Open original PDF above for the source layout.

Account	26/27 Draft	25/26 Projected	24/25 Actual	23/24 Actual	22/23 Actual
Income
EW2140 · Metered Water Sales	575,000	575,000	557,050	577,910	574,206
EW2142 · Water Finals	2,000	2,020	2,944	2,203	1,946
EW2144 · Water Service Charge		—
2144.a · Water Tapping Fee/Service Charge	3,600	6,100	1,600	18,200	5,000
EW2144 · Water Service Charge - Other		—		—	—
Total EW2144 · Water Service Charge	3,600	6,100	1,600	18,200	5,000
EW2148 · Interest & Penalties - Wat Rent	4,000	4,000	4,188	6,538	5,961
EW2401 · Interest and Earnings	8,000 Could be higher	8,000	10,528	10,695	1,478
EW2410 - Rental of Real Prop-Individuals		—	—	544
EW2680 - Insurance Recoveries		—	—	—	—
EW2690 - Other Compensation for Loss	5,500	5,500	2,066	1,248
EW2701 - Refund of Prior Year Exp		—	—	—	—
EW4989 - Other Federal Aid (ARPA)		—	10,028	—	23,053
Total Income	598,100	600,620	588,404	617,337	611,643
Gross Profit	598,100	600,620	588,404	617,337	611,643
Expense
E9289.8 - Other Employee Benefits		—
E1440.4 - Engineer		—
E1320.4 - Auditor	4,000 portion of auditer RBT	2,070	3,150	—
E1910.4 · Unallocated Insurance - Con Exp	30,000 portion of total w/ GF	30,000	30,000	29,500	26,500
E1989.1 - General Gov't Support (Admin)		—
E8310.1 · Water Admin - Per Srv		—
8310.1a · DPW Water Maintenance	46,350	45,000	43,957	21,304	11,370
8310.1b · Clerk- Administration	55,105 80%JC, 100% Mtr Rdr, 50%DD		53,927	40,621	34,167
8310.1c - Treasurer	9,345 15% of Treasurer	9,086	12,571	10,798	5,939
Total E8310.1 · Water Admin - Per Srv	110,800	107,586	110,455	72,723	51,476
E8310.4 · Water Admin - Contr Exp
8310.41 - Contract	42,000 full year of H2O	31,500	21,385	20,929	20,959
8310.42 - Contract Extras	5,000	8,700	14,456	18,018	13,585
Total E8310.4 - Water Admin - Contr Exp	47,000	40,200	35,841	38,947	34,544
E8320.2 - Capital Outlay		—	11,841	12,495
E8320.4 · Srce Supply Pwr&Pmp - Contr Exp		—
8320.41 · Water Tapping	3,000	3,000	—	12,188	2,189
8320.42 · Fuel	5,000	4,800	2,213	1,892	484
8320.43 · Generator Contractual	1,200	1,681	826	839	826
8320.44 · Central Hudson	25,400 +4%	24,380	22,951	28,799	13,542
8320.45 · Misc Supplies	4,000	5,000	7,423	4,480	4,361
8320.46 · Communications	2,500	2,500	3,378	2,138	1,578
8320.47 · Water Repairs	40,000	45,000	30,520	50,388	31,485
8320.48 · Tools	2,300		8,414	3,060	1,703
8320.49 · Vehicle/Repair Maintenance	2,000	3,000	1,927	1,391	4,438
8320410 · Legal	—	—	—	—	—
8320411 · Engineering	22,200	22,200	22,200	22,200	22,200
832041a Engineering Extras		—	6,373	6,627	4,500
8320412 · Office Supplies	—	142	373	63	193
8320413 · SIngle Audit/A133	—	7,000	9,500	15,840	11,000
8320414 · Postage	1,000	23	2,665	62	1,461
8320415 · Solar Project (Water)	—	—	—	—	—
8320416 - Supplies	3,500	3,322
8320417 - Lab Sampling	5,000	7,167
Total E8320.4 · Srce Supply Pwr&Pmp - Contr Exp	117,100	132,115	118,762	149,966	99,959
E8330.4 · Water Purification - Contr Exp	2,500 previously lab sampling	2,763	5,938	15,954	7,001
8330.41 - Software/Hardware updates	4,000 SCA, WIN911 software	4,123	2,700	10	36,579
E9010.8 · State Retirement - Emp Benef	9,000 contribution to GF	9,000	9,000	8,000	6,000
E9030.8 · Social Security - Emp Benef	8,346	8,103	8,369	5,516	4,148
E9040.8 · Workers Comp - Emp Benef	6,000 contribution to GF	8,000	8,000	7,000	4,700
E9060.8 · Medical Ins - Emp Benef	66,000 contribution to GF	66,000	66,000	63,000	43,000
E9710.6 · Debt Principal - Serial Bonds		—
9710.61 · USDA Principal Phase 1	26,000 confirmed	26,000	25,000	25,000	24,000
9710.62 · Debt Principal USDA Phase 2	27,500 confirmed	26,500	26,000	25,000	24,000
9710.63 - WIIA Proj 18787	2,000 to be confirmed at closing	7,530
Total E9710.6 · Debt Principal - Serial Bonds	55,500	60,030	51,000	50,000	48,000
E9710.7 · Debt Interest - Serial Bonds		—
EW9710.72 USDA Phase 1 Interest	18,200 confirmed	18,720	19,230	19,730	22,043
EW9710.73 USDA Phase 2 Interest	39,320 confirmed	40,164	40,984	41,781	42,906
EW9710.74 WIIA Proj 18787	18,301 to be confirmed at closing	12,401
EW9710.71 USDA Interest	—	—	—	—	—
EW9710.1 - EFC Interest	—	—	—	—	—
Total E9710.7 · Debt Interest - Serial Bonds	75,821	71,285	60,214	61,511	64,950
E9710.8 · USDA Reserve	25,000 req'd by USDA	25,000	19,644	26,431	25,000
E8989.4 · Misc Home & Comm Services	7,033	4,345	16,865	14,640	14,560
E9901.9 · Interfund Transfers (Out)		—			—
E990191 · Interfund Transfer Sewer	30,000	30,000	30,000	25,000	44,468
Total Expense	598,100	600,620	587,781	580,692	510,884
Net Income before Depreciation	—	—	623	36,645	100,759
EW8321 · Depreciation		—		314,545	314,545
Net Income after Depreciation	—	—	623	(277,900)	(213,786)

Changes between versions

2026-04-13→2026-04-27

substantive change+27 −23

The resolution was amended to expand videoconference access to all meeting types and mandate administrative control for the Village Clerk.

Title changed from 'Resolution to Require Videoconference Access for All Public Meetings of the Board of Trustees' to 'Resolution to Update Videoconference Access and Security for Public Meetings'
Document date advanced from 2026-04-13 to 2026-04-27
Added Section 1 (Account access) requiring the Village Clerk to be the primary administrator and to receive full admin credentials from the current holder
Added Section 4 (New link per meeting) requiring the Village Clerk to generate a unique link for every meeting
Added Section 6 (Recording) requiring all videoconferenced meetings to be recorded
Expanded scope of videoconference access from a proposed new requirement to an explicit amendment of current practice (which previously only offered access at monthly Board meetings)
Removed specific mention of the '$34 per month' Zoom Webinar license cost and the directive to the Chief Budget Officer

Show red-line diff

VerifiedGuidance againstfrom NY StateCommittee statuteson Open Government, NYCOM, and guidance,pending withstate legislation. AI assistance from Claude. **VILLAGE OF RED HOOK RESOLUTION #___ – 2026 DATED: APRIL 1327, 2026** ## **RESOLUTION TO REQUIREUPDATE VIDEOCONFERENCE ACCESS AND SECURITY FOR ALL PUBLIC MEETINGS OF THE BOARD OF TRUSTEES** **WHEREAS,** the Board ofadopted Trustees is committed to ensuring public access to all its meetings, a principle reinforced by the Open Meetings Law and by our ownvideoconferencing procedures adoptedon April 10, 2023 (asResolutions Resolution #7-2023 and #8-2023), which requirerequiring that the public be able to observe and participate in Board meetings by video; and **WHEREAS,** unauthorizeda individualsdisruption interruptedat the ZoomMarch videoconference of a recent2026 Board meeting, broadcasting offensive content, and said disruption overrode the security settings reported to be in place at the time, demonstrating that standardthe Village’s Zoom meetingaccount controlsconfiguration arerequires insufficientcontrol toat preventthe suchadmin attackslevel; and **WHEREAS,** the appropriateVillage responseClerk must have admin access to athe disruptionvideoconference ofaccount publicin access isorder to strengthenverify security,and notmaintain tothose restrict or eliminate the public’s ability to attend remotelysettings; and **WHEREAS,** a Zoom Webinar license is available at approximately $34 per month under the nonprofit discount for which the Village qualifies, and provides the security controls necessary to prevent the type of disruption experienced; and **WHEREAS,** there is no fiscal or technical justification for curtailing public videoconference access tois currently offered only at monthly Board meetings, excluding workshops and special meetings; and **WHEREAS,** this Resolution addresses public access onlyworkshops and doesspecial notmeetings alterare the requirements for Board member attendance or the quorum rules established underwhere the Board conducts substantive deliberation and regularly takes binding votes; and **WHEREAS,** Board members and residents may have caregiving responsibilities, work schedules, or disabilities that make attending evening meetings in person difficult, and the current Board — four of five of whom have minor children at home — can appreciate this need; and **WHEREAS,** extending videoconference access to all public meetings advances the Village’s videoconferencingstated procedurescommitment adoptedto Aprilimproving 10communications with the public; and **WHEREAS,** 2023the current practice of requiring the public to contact the Village Clerk in advance to obtain a meeting link might create a barrier to attendance; **NOW, THEREFORE, BE IT RESOLVED** by the Board of Trustees of the Village of Red Hook as follows: **1. Account access.** The Village Clerk shall obtainbe the primary administrator of the Village’s Zoom account. The current account holder shall provide full admin credentials to the Clerk immediately following adoption of this Resolution. The Clerk shall verify and maintainlock athe security settings described in the attached Zoom WebinarSecurity license for public meetingsGuide, atand approximatelyremain $34primary peradministrator monthgoing with nonprofit pricingforward. **2. All public meetings.** Every meeting of the Board of Trustees at which a quorum is present shall provide a virtual attendance option for the public via the selected platform. This includes regular meetings, special meetings, workshops, public hearings, and informational sessions. This amends the current practice of offering videoconference access only at monthly Board meetings. **3. Public link.** The videoconference link shall be posted on the Village website, and included in the meeting agenda. Any policy, andpractice, inor allposting videoconferencing-relatedrequiring communications of the Board. No member of the public shall be required toadvance contact any Village official in advance to obtain the link is hereby rescinded and shall be removed from all Village communications, agendas, and web pages prior to the next noticed public meeting. **4. New link per meeting.** The Village Clerk shall establishgenerate a processnew meeting link for receivingeach meeting. Meeting links from prior meetings shall not be reused. Page 1 **5. Public comment.** During public comment fromperiods, members of the public attending by videoconference, ensuringshall they arebe afforded the same opportunity to speak as those attending in person. **5.** TheAll Boardpersons herebywishing authorizesto expenditurespeak fromshall make themselves known to the Generalmeeting Fund for the selected videoconference platform. The Chief Budget Officer is directed to include this appropriation in the currenthost and subsequentstate fiscaltheir yearname budgetsand, if a Village resident, their address. **6. Recording.** TheAll Village’smeetings ITconducted consultantusing videoconferencing shall be responsible for platform setup, security configuration,recorded and trainingshall thefollow Villageall Clerk on the operationstipulations of the selected platform. The Village Clerk shall be responsible for posting the videoconference link on the Village website and including it in meeting agendas and allBoard’s videoconferencing-related Boardprocedures communicationsadopted April 10, 2023. Page 1 **7.** Nothing in thisThis Resolution modifiesgoverns public access to meetings and does not alter quorum requirements. The Board may revisit the Board’s adopted procedures governing Trustee remote attendance byseparately, videoconferencein orlight of pending state legislation and the requirementsexpiration forof establishingPOL §103-a quorumon July 1, 2026. **8. Severability.** If any provision of this Resolution is held invalid, the remaining provisions shall remain in full force and effect. **9.** This Resolution shall take effect immediately. Motion by: ____________________ Seconded by: __________________ The foregoing resolution was duly put to a vote, which resulted as follows: |Mayor Smythe|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |---|---|---|---|---|---| |DeputyMayor Kjarval|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Uku|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Allen|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Rothstein|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its April 1327, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees. Jennifer Cavanaugh, Clerk Date Date: _______________ Page 2

2026-04-27→2026-06-08

adopted+10 −63

The document transitioned from a detailed proposed resolution to a condensed, finalized version with modified scope and legal references.

Title changed from 'Resolution to Update Videoconference Access and Security for Public Meetings' to 'Resolution Establishing Public Videoconference Access at Board Meetings'
Status changed from a detailed draft containing specific administrative instructions (e.g., 'The Village Clerk shall be the primary administrator') to a condensed formal resolution
Scope of meeting coverage changed from 'Every meeting... including regular meetings, special meetings, workshops, public hearings, and informational sessions' to 'Every Board meeting... except for emergency meetings'
Removed specific administrative requirements regarding Zoom account credentials and the 'Zoom Security Guide'
Removed the requirement to rescind previous policies requiring advance contact to obtain a link
Added clause regarding public access to recordings: 'Links to recordings and availability shall be in accordance with POL §103-a(7)'

Show red-line diff

GuidanceWHEREAS fromclauses: - NY Committee onthe Open Government,Meetings NYCOMLaw (OML) requires public meetings, and pendingPublic stateOfficers legislation.Law AI§103-a assistance(POL from§103-a) Claude. **VILLAGE OF RED HOOK RESOLUTION #___ – 2026 DATED: APRIL 27, 2026** ## **RESOLUTION TO UPDATE VIDEOCONFERENCE ACCESS AND SECURITY FOR PUBLIC MEETINGS** **WHEREAS,** the Board adoptedauthorizes videoconferencing proceduresto onexpand Aprilaccess - 10many Village residents face caregiving, 2023work, (Resolutionsor #7-2023mobility and #8-2023) requiringconstraints that themake publicin-person attendance difficult - recordings of meetings can be ableposted toor observelinked and participate in Board meetings by video; and **WHEREAS,** a disruptionpublicly at theno Marchadditional 2026 Board meeting overrode the security settings reported to be in place at the time, demonstrating that the Village’s Zoom account configuration requires control at the admin level; and **WHEREAS,** the Village Clerk must have admin accesscost to the videoconferenceVillage RESOLVED accountclauses: - in order to verify and maintain those settings; and **WHEREAS,** videoconferenceStanding access. is currently offered only at monthlyEvery Board meetings, excluding workshops and special meetings; and **WHEREAS,** workshops and special meetings are where the Board conducts substantive deliberation and regularly takes binding votes; and **WHEREAS,** Board members and residents may have caregiving responsibilities, work schedules, or disabilities that make attending evening meetings in person difficult, and the current Board — four of five of whom have minor children at home — can appreciate this need; and **WHEREAS,** extending videoconference access to all public meetings advances the Village’s stated commitment to improving communications with the public; and **WHEREAS,** the current practice of requiring the public to contact the Village Clerk in advance to obtain a meeting link might create a barrier to attendance; **NOW, THEREFORE, BE IT RESOLVED** by the Board of Trustees of the Village of Red Hook as follows: **1. Account access.** The Village Clerk shall be the primary administrator of the Village’s Zoom account. The current account holder shall provide full admin credentials to the Clerk immediately following adoption of this Resolution. The Clerk shall verify and lock the security settings described in the attached Zoom Security Guide, and remain primary administrator going forward. **2. All public meetings.** Every meeting of the Board of Trustees at which a quorum is present shall provide a virtualpublic videoconference attendance option, except for the public. This includes regularemergency meetings, special meetings, workshops, public hearings, and informational sessions. This amends the current practice of offering videoconference access only at monthly Board meetings. **3. - Public link.** The videoconference link shall beappear postedin the agenda and on the Village website and included in the meeting agenda. Any policy, practice, or posting requiring advance contact to obtain the link is hereby rescinded and shall be removed from all Village communications, agendas, and web pages prior to the next noticed public meeting. **4. - New link per meeting.** The Village Clerk shall generate a new meeting link for each meeting. Meeting links from prior meetings shall not be reused. Page 1 **5. - Public commentaccess to recording.** DuringLinks publicto commentrecordings periods,and members of the public attending by videoconferenceavailability shall be afforded the same opportunity to speak as those attending in person.accordance All persons wishing to speak shall make themselves known to the meeting host and state their name and, if a Village resident, their address. **6. Recording.** All meetings conducted using videoconferencing shall be recorded and shall follow all stipulations of the Board’s videoconferencing procedures adopted April 10, 2023. **7.** This Resolution governs public access to meetings and does not alter quorum requirements. The Board may revisit the procedures governing Trustee remote attendance separately, in light of pending state legislation and the expiration ofwith POL §103-a on July 1, 2026. **8. Severability.** If any provision of this Resolution is held invalid, the remaining provisions shall remain in full force and effect. **9.**(7) - This Resolution shall take effect immediately. Motion by: ____________________ Seconded by: __________________ The foregoing resolution was duly put to a vote, which resulted as follows: |Mayor Smythe|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |---|---|---|---|---|---| |DeputyMayor Kjarval|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Uku|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Allen|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Rothstein|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its April 27, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees. Jennifer Cavanaugh, Clerk Date Page 2

2026-06-08→2026-06-08

adopted+41 −10

The document transitioned from a summary draft to a formal Village of Red Hook resolution template including voting records.

Status changed from a summary of clauses to a formal 'VILLAGE OF RED HOOK RESOLUTION' with a voting table and motion/second fields
Added WHEREAS clause referencing 'Resolution #7-2023' regarding public observation and participation
Added specific parties including 'Trustee Uku', 'Mayor Smythe', 'Deputy Mayor Kjarval', 'Trustee Allen', and 'Trustee Rothstein'
Added formal voting block for Mayor, Deputy Mayor, and Trustees (Uku, Allen, Rothstein)

Show red-line diff

By Trustee Uku, sourced from NY State statute. AI assistance from Claude. **VILLAGE OF RED HOOK RESOLUTION #___ – 2026 DATED: JUNE 8, 2026** ## **RESOLUTION ESTABLISHING PUBLIC VIDEOCONFERENCE ACCESS AT BOARD MEETINGS** **WHEREAS clauses: -,** the Open Meetings Law (OML) requires public meetings, and Public Officers Law §103-a (POL §103-a) authorizes videoconferencing to expand access ; and **WHEREAS,** Resolution #7-2023 further established that members of the public should be able to observe and participate in Board meetings by videoconference; and **WHEREAS,** many Village residents face caregiving, work, or mobility constraints that make in-person attendance difficult -; and **WHEREAS,** recordings of meetings can be posted or linked publicly at no additional cost to the Village ; **NOW, THEREFORE, BE IT RESOLVED** clausesby the Board of Trustees of the Village of Red Hook as follows: - **1. Standing access.** Every Board meeting shall provide a public videoconference attendance option, except for emergency meetings -. **2. Public link.** The link shall appear in the agenda and on the Village website -. **3. New link per meeting.** The Clerk shall generate a new link for each meeting -. **4. Public access to recording.** Links to recordings and availability shall be in accordance with POL §103-a(7) -. **5.** This Resolution shall take effect immediately. Motion by: ____________________ Seconded by: __________________ The foregoing resolution was duly put to a vote, which resulted as follows: |Mayor Smythe|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |---|---|---|---|---|---| |DeputyMayor Kjarval|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Uku|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Allen|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Trustee Rothstein|□Aye|□Nay|□Abstain|□Recuse|□Absent/Excused| |Vote Total|||||| |Result|Motion:||||| Page 1

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