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Red Hook Public Library Monthly Report — July 2024

3 versions2024-07-15 → 2024-08-05attached document

Latest version

Public Spaces Initiative July Board Update

Mission To develop and facilitate the creation of public park, art, and community spaces throughout the Village of Red Hook

Public Meetings are held the 4th Saturday of each month at 10 am, in person at the Village Hall unless otherwise noted (email the PSI chair Ash Bradley-Rickard for the meeting location). The July PSI meeting took place on Saturday July 27[th] at Village Hall.

Key Topics

  • Abraham’s Park : The PSI has reached out to Bard College to initiate conversations on a possible collaboration for a studio art program outdoor exhibit. The faculty members who may participate are away during the summer and discussions will commence in the fall.

  • Pollinator Gardens : Committee members will meet with Village representatives to look for potential new garden locations at the front of Village Hall or at the Village parking lot. If a suitable location can be identified, planning will take place later in the year.

  • Events

  • Hello Blooms, June 15[th] , was held in partnership with RHCC. The event was successful and the quality of engagement with visitors was excellent. The possibility of holding this event in an alternative location was discussed and this will be explored later in the year.

  • Oct 19[th] – Pumpkins in the Park Event. Outreach to the Village Events Committee and potential community partners will begin shortly

Planning Update

An in-person meeting was held on Friday June 21[st] with the Village and representatives of RUPCO, the developer of the Gateway project, and the Villages planner, Nelson Pope and Voorhis. The purpose of this meeting was to review the zoning and permitting processes for this project and discuss the timeline as well as initiate conversation on sewer capacity and expansion. After the meeting a site visit was held for all participants to walk the property.

Changes between versions

2024-08-052024-08-22
substantive change+96

The resolution was expanded to include ethical compliance justifications and procurement policy adherence.

  • Added party detail: Jerome Smith is now identified as 'the Village's DPW Foreman'
  • Expanded procurement scope: number of quotes reviewed increased from '5 quotes' to '6 quotes'
  • Added ethical compliance section: 'the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase'
  • Added legal justification: 'the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval... as defined by General Municipal Law 801'
  • Updated legal status: changed from 'legal counsel will be consulted' to 'legal counsel has been consulted regarding this purchase'
Show red-line diff
WHEREAS clauses: - the Village of Red Hook has just acquired a mini-excavator - the mini-excavator travels slowly and is best used by being moved to its location via a trailer - a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator - Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge - we have reviewed 56 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy - the quote from Jerome Smith is the lowest even before considering that all ofthe which are higher than $2200, and allothers require delivery - the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase - the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801 - legal counsel has been consulted regarding this purchase to ensure we are following proper procedure RESOLVED clauses: - that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith - prior to the purchase, legal counsel will be consulted and recommendations will be followed -that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay

Recurring pattern

These other chains use the same template but are separate decisions: