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Village Green Committee Monthly Report — June 2024

1 versions2024-07-15attached document

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Village of Red Hook Village Green Committee Monthly Report June 2024

The Current balances of the Village Green Committee’s related budget accounts, at the end of June are as follows:

  1. Community Beautification – contractual expenses (#8510.4) ----- no expenses, balance remains $440.03

  2. Shade Tree – contractual expenses (#8560.4) ------------------ no charges

  3. Village Green Committee Checking Account Balance ------------------$8,211.61

The VGC’s intern began this past month and is busy working with the committee on inputting important information that will allow the VGC to do a tree inventory. The Village Green Committee needs more members to join. There are many opportunities to volunteer whether directly helping with the inventory project to media graphics, workshop development and education materials. If you are interested in learning more about tree diversity and how that affects the health of the village, please reach out! The Village Green meets once a quarter at this point and so could be a great fit for someone wanting to be involved but doesn’t have a large amount of time to commit.

Residents and businesses interested in having a tree(s) planted on their adjacent Village Street or NYS highway right-of-way’s, volunteering for planting days, or sponsoring a VGC beautification project, myself, Kym Bradley-Rickard, or Jen Cavanaugh - Village Clerk.

Meetings are open to the public. Please reach out if you are interested in joining the next meeting.

Changes between versions

2024-08-052024-08-22
substantive change+96

The resolution was expanded to include ethical compliance justifications and procurement policy adherence.

  • Added party detail: Jerome Smith is now identified as 'the Village's DPW Foreman'
  • Expanded procurement scope: number of quotes reviewed increased from '5 quotes' to '6 quotes'
  • Added ethical compliance section: 'the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase'
  • Added legal justification: 'the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval... as defined by General Municipal Law 801'
  • Updated legal status: changed from 'legal counsel will be consulted' to 'legal counsel has been consulted regarding this purchase'
Show red-line diff
WHEREAS clauses: - the Village of Red Hook has just acquired a mini-excavator - the mini-excavator travels slowly and is best used by being moved to its location via a trailer - a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator - Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge - we have reviewed 56 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy - the quote from Jerome Smith is the lowest even before considering that all ofthe which are higher than $2200, and allothers require delivery - the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase - the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801 - legal counsel has been consulted regarding this purchase to ensure we are following proper procedure RESOLVED clauses: - that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith - prior to the purchase, legal counsel will be consulted and recommendations will be followed -that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay

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