## **VILLAGE OF RED HOOK RESOLUTION # - 2026 DATED: APRIL 13, 2026**
A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on April 13, 2026. The meeting was called to order by Mayor Smythe.
## **RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION.**
WHEREAS clauses:
-, the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including:
The Meetings Schedule, Official Newspaper, and the Mayor'’s Appointees/Officers designations withof any new appointments listed, and
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WHEREAS, under Village Law §3–-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards; and
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WHEREAS, the Board has determined that Village Law §4–-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies; and
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WHEREAS, the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties; and
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WHEREAS, the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and
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WHEREAS all such claims must be presented at the next regularboard meeting or workshop for audit; and
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WHEREAS the claimant and the officer incurring or approving the claim are jointly and severablyseverally liable for any amount the board of trustees disallows; and
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WHEREAS there is to be held during the coming official year a) NYCOM'’s Winter Legislative Meeting, b) NYCOM'’s Annual Meeting and Training School, c) NYCOM'’s Fall Training School, d) NYCOM'’s Public Works Training School, and e) the following county association meetings;
- Dutchess County Supervisors & Mayors Association,
- Dutchess County Planning Association,
- Dutchess County Transportation Council
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WHEREAS attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality; and
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WHEREAS, the Board of Trustees is meeting in -person on April 1413, 20252026; and
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WHEREAS, the Board is aware of the existing Ethics Code, Investment Policy, and Procurement Code as embodied in our Local Law and is reminded of same; and
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WHEREAS, the Board is aware of the existing NYCLASS Investment Policy and is reminded of same; and
WHEREAS, the Board is aware of the existing Notice under the Americans with Disabilities Act and is reminded of same, and
WHEREAS, the Board intends to complete the annual reorganization with consolidated voting and move to other business.
NOW, THEREFORE, BE IT RESOLVED clauses:
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The Board approves the Mayor'’s appointments as listed below: Deputy
Clerk (1–2-yr term ending April 63, 20262028): Jennifer Cavanaugh
Deputy Clerk (1-yr term ending April 8, 2027): Diana Devens;
Associate DeputyVillage RegistrarJustice of(1-yr Vitalterm Statisticsending April 5, 2027): DianaHon. Devens;Thomas Mansfield
Planning Board: (5-year term)
Steve Zacharzuk, term ending April 7, 2031
Zoning Board of Appeals: (5–-year term)
Kristin David JavsicasLuks, term ending April 87, 2030;2031
Climate MaartenSmart RelinghCommunity Task Force: (2-year term) Michelle Gluck, term expires April 3, 2028 Cat Viega, term ending April 83, 2030.2028 CommitteesJosh willBardfield, notterm beending reappointedApril at5, this2027
Events time.Committee: They(2-year willterm)
Karen carrySmythe, overBoard Liaison & Member, term ending April 5, 2027 Amy Smith, term ending April 3, 2028
## Public Spaces Committee:
The Board approves the Mayor’s assignments for oneunderstanding monthoperations atand whichassisting timewith welong-term willplanning addressas appointmentslisted below:
Building/Planning/Zoning Department: Deputy Mayor Kjarval, Liaison Highway Department, including Materials Management: Trustee Uku, Liaison Water Department: Trustee Rothstein, Liaison Sewer Department: Trustee Perry, Liaison Buildings and Grounds: Deputy Mayor Kjarval, Liaison Police Department: Deputy Mayor Kjarval, Liaison Communications: Mayer Smythe & Deputy Mayor Kjarval
The Board approves the Mayor’s assignments as listed below: Committees
Village Green Committee: Trustee Uku, Liaison
Public Spaces Committee: Trustee Allen, Liaison Climate Smart Community Task Force: Trustee Rothstein, Liaison Events Committee: Mayor Smythe, Liaison Projects Language Access Grant: Deputy Mayor Kjarval Compost/Food Waste Grant: Mayor Smythe School Speed Zone/25mph Speed Limit: Deputy Mayor Kjarval General Business District – sign review: Trustee Rothstein Zoning Review: Deputy Mayor Kjarval Liaisons
Red Hook Public Library: Trustee Uku, Liaison Town Comprehensive Plan: Deputy Mayor Kjarval, Liaison Saw Kill Watershed Community: Mayor Smythe, Liaison, Trustee Allen re Fisk St.
- Pond Town Community Preservation Fund Advisory Board: Deputy Mayor Kjarval, Liaison Red Hook Together: Deputy Mayor Kjarval, Liaison
Red Hook Chamber of Commerce: Trustee Rothstein, Liaison
The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes. Name of Institutions: Key Bank and, M&T Bank
- and NYCLASS; and,
The Board will approve reimbursement to such officers and employees at the current federal IRS business rate per mile in effect at the time of the trip
-; and,
The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severablyseverally liable for any amount the boardBoard of trusteesTrustees disallows
-; and,
The Board acknowledges review and familiarity with the Ethics Code and, Procurement Code, Investment Policy, NYCLASS Investment Policy and Notice under the Americans with Disabilities Act of the Village of Red Hook
-; and,
That the following officers and employees are authorized to attend the following schools/meetings. subjectWhere expenses are requested to budgetbe availabilitypaid withby preferencethe toVillage, thoseany whoexpenditure havemust notbe previouslyapproved attendedby Mayor or Board of Trustees (as applicable) before the commitment of funds or attendance and where applicable, follow the Village’s Trustee Training Policy.:
- Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM'’s Winter Legislative Meeting, b) NYCOM'’s Annual Meeting and Training School, c) NYCOM'’s Fall Training School;
- Mayor, Department of Public Works Foreman: NYCOM'’s Public Works Training School;
- Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council;
- Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association
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The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper
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Renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public:
|Village of Red Hook Justice Court |1st Wednesday |6:00 pm; |
|---|---|---|
|Village of Red Hook CriminalHookCriminal Court |3rd Wednesday |3:00 pm; |
|Planning Board |2nd Thursday |6:30 pm; 30pm|
|Zoning Board of Appeals |4th Thursday |6:30 pm. 30pm|
|The following Committee meetings remain until next month when the Committees will be reviewed and reauthorized: Communications Committee 1st Wednesday 1:30 pm; |||
|Events Committee, 2ndas Tuesdayneeded|||
|Public 6:00 pm; Human RelationsSpaces Committee 1st Thursday |3rdMonday|7:00 pm; Public Spaces Initiatives 4th Saturday 10:00 am; |
|Village Green 2nd Sunday|3rdThursday of Apr., Jul., SepOct., Jan., 6:00 pm; ||
|Climate Smart Community Task Force |3rd Thursday |4:00 pm. |
Village Board of Trustees Meetings:
May May11, June 8, July 13, August 10, September 14, October 13, November 9, December 14, 2026, January 11, February 8, March 8, April 12, 2027 at 6:00 pm
## Village Board Workshops:
April 27, May 26, June 922, July 1427, August 1124, September 828, October 626, November 1723, December 828 (21?), 2025,2026 January 1225, February 922, March 922, 2027 at 6:00 pm
|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________<br>Seconded by: _________________<br>The foregoingresolution was duly put to a vote, which resulted as follows:|
|---|---|---|---|---|---|
|Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Uku|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Allen|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Rothstein|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Vote Total||||||
|Result|Motion:|||||
I hereby attest that the above Resolution was approved by the Board of Trustees at its April 13, 2026 atmeeting, 7:00and pm.that VillageI have been authorized to sign this Resolution by decision of the Board Workshopsof (startingTrustees
______________________ in____________________ JuneJennifer Cavanaugh, meetingsClerk will be the 4th Monday): April 24, May 22, June 23, July 28, August 25, September 22, October 27, November 24, December 22, 2025 January 26, February 23, March 23, 2026 at 7:00 pmDate