Water System SCADA Upgrades September 20th, 2023 Bid Revised Recommendation to Award

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12023-10-06
Water System SCADA Upgrades September 20th, 2023 Bid Revised Recommendation to Award
working document

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Delaware Engineering, D.P.C.

28 Madison Avenue Extension Albany, New York 12203

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Tel: 518.452.1290 Fax: 518.452.1335

October 6[th] , 2023

The Honorable Mayor Karen Smythe Village of Red Hook 7467 S Broadway, Red Hook, NY 12571

Subject: Village of Red Hook Water System SCADA Upgrades September 20[th] , 2023 Bid Revised Recommendation to Award

Dear Mayor Smythe:

We regret to inform you that we've received an email from General Control Systems, Inc. dated October 5th, 2023, in which they have chosen to forfeit their bid. This decision was made due to their misunderstanding of the project's scope, leading to an incorrect pricing proposal.

We have reached out to Avanti Control Systems, Inc., the next lowest bidder, and we can confirm that they are a responsive and qualified bidder.

We recommend the bid be awarded to, Avanti Control Systems, Inc. , for $416,700.00 .

Please call me at 518-452-1290 if you have any questions.

Sincerely,

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Roberto Flores, P.E. Senior Project Manager

55 South Main St, Oneonta, New York 13820 ∙ Phone (607) 432-8073

16 East Market St, Red Hook, New York 12571 ∙ Phone (518) 452-1290 548 Broadway, Monticello, New York 12701 ∙ Phone (845) 791-7777

223 Main St, Suite 103, Goshen, New York 10924 ∙ Phone (845) 615-9232

Changes between versions

2023-10-10→2023-11-13

substantive change+4 −18

The document transitioned from an October update to a November update, reporting the completion of the Pumpkin Event and new developments with Bard College.

Document date changed from 2023-10-10 to 2023-11-13
The 'October 21[st] Fall Pumpkin Event' section was replaced with a summary of the event's outcome, noting 'over 50 attendees' and pumpkins provided by 'Kesicke farm'
Pollinator Pathway section updated to include plans for a garden area around 'Village Hall and in Abraham’s park' and the exploration of 'grant funding opportunities'
Bard College section expanded to report a meeting on 'November 2[nd]' and a proposed installation event during the 'week of December 7[th]'

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## **Public Spaces Initiative October Board Update** - Ash Bradley‐Rickard, Chair - Perry Allen - Linda DiGasper - Betsy Brauer - Polina Malikin - Nicole Rogers - Trustee Steven Appenzeller, Liaison **Mission** To develop and facilitate the creation of public park, art, and community spaces throughout the Village of Red Hook **Public Meetings** are held the 4th Saturday of each month at 10 am, in person at the Village Hall unless otherwise noted (email Ash Bradley‐Rickard for the meeting location). ## **October 21[st] Fall Pumpkin Event – Pumpkins in the Park** 1PSI had a successful Pumpkins in the park event with over 50 attendees, despite the dreary weather of the weekend. TwoPumpkins preschoolswere haveprovided agreedby Kesicke farm at wholesale cost and they were beautiful pumpkins! Although not all pumpkins got decorated, the extras were put to par�cipateuse forin thedecorating event,sites Funshine and Li�leFeet with volunteers and supplies 2. PSI has reached out to mul�ple farms and grocers for wholesale pumpkins and is wai�ng for responses. Follow ups will be sent this week 3. Portapo�y has been secured with ADA accessibility 4. Flyers have been designed and printed for public pos�ng througharound the village, including Village Hall and submissionMemorial Park. The event was made possible by the hard work of everyone on the PSI team. Planning for next year’s event will start over the winter to eventsincorporate lessons learned and broaden the base of business and community organization participation. 5. Date set as Oct 21[st] , from 1 pm to 3 pm ## **Pollinator Pathway** 1The PSI started off with a focus on pollinators and pollinator gardens and want to maintain that as one of its core activities. MembersWork areis finalizingunderway submissionto for Village ofget Red Hook page on the Pollinator Pathway websiteof New York and there should be an active page sometime next year. Planning for a garden area around Village Hall and in Abraham’s park is also underway, and grant funding opportunities will be submi�ng this month for approval. 2explored. HaveThere hadcontinues posi�veto be great feedback this year from the RHCCpollinator andgarden at the Elmendorf Inn on the gardens currently established. ## **Abraham’s Park Project** 1. Members have been mee�ng with the Mayor and other Village and Town representa�ves to help with the vision for the Park. 2. HadThe aresults from the successful survey set up during Hardscrabble dayDay withwill communitybe feedbackshared later this year. ## **Bard College** 1.Ash met with a Bard collegeclass hason reachedNovember 2[nd] to discuss how to work with local governments and submit proposals for Art installations in public spaces. The class is looking to do their final project with outdoor artwork using Abraham’s Park as the venue. Ash also met with the Mayor to look over the code developed when the Village had sculpture Expos and what forms need to be filled out forwhen informa�onrequesting onthe outdooruse artof installa�ons 2Village property. This year’s project will not be able to be an extended exhibit, but the class is hoping to do a day of install, critique and deinstall sometime during the week of December 7[th] . Additional details will be shared as planning proceeds. PSI will also be looking at working towith helpother documentarts what is needed by Village from ar�sts or others when applying to have an installa�on ororganizations for usingadditional Villageart spaceinstallations next year.

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