Notice of Award — Water System SCADA Upgrades Contract 1E

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12023-10-06
Notice of Award — Water System SCADA Upgrades Contract 1E
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Original file not available online (local: data/sources/village_docs/dc_1036_water_system_controls_bid_notice_of_awar.pdf)View version history →Meeting on 2023-10-06 →

NOTICE OF AWARD

Date of Issuance: 10/06/2023 Owner: Village of Red Hook Owner’s Project No.: Contract 1E Engineer: Delaware Engineering D.P.C. Engineer’s Project No.: 21-2337 Project: Water System SCADA Upgrades Contract Name: Contract 1E Bidder: Avanti Control Systems, Inc. Bidder’s Address: P.O. Box 113, Gloversville, NY 12078

You are notified that Owner has accepted your Bid dated 09/20/2023 for the above Contract, and that you are the Successful Bidder and are awarded a Contract for the project titled:

Village of Red Hook – Water System SCADA Upgrades – 1E

NOTE: The furnishing and installation of all conduits and conductors for the fiber and spares to each well location as shown on Drawing E-1 and E-3 shall be included in the scope of work as awarded.

The Contract Price of the awarded Contract is $416,700.00 . Contract Price is subject to adjustment based on the provisions of the Contract.

One (1) unexecuted copy of the Contract Documents accompanies this Notice of Award or has been transmitted or made available to the Bidder electronically.

☐ Drawings will be delivered separately from the other Contract Documents.

You must comply with the following conditions precedent within 15 days of the date of receipt of this Notice of Award:

Deliver to Owner Three (3) counterparts of the Agreement, signed by Bidder (as Contractor).
Deliver with the signed Agreement(s) the Contract security (such as required performance and payment bonds) and insurance documentation, as specified in the Instructions to Bidders and in the General Conditions, Articles 2 and 6.
Other conditions precedent (if any): MWBE Utilization Plan submission for approval by the EFC. Note that approval from the EFC is required prior to payment of the first payment application.

Failure to comply with these conditions within the time specified will entitle the Owner to consider the Bidder in default, annul this Notice of Award, and declare the Bid security forfeited.

Within 10 days after you comply with the above conditions, Owner will return to you one fully signed counterpart of the Agreement, together with any additional copies of the Contract Documents as indicated in Paragraph 2.02 of the General Conditions.

Owner: Village of Red Hook By (signature) : Name (printed) : Karen Smythe Title: Mayor

Copy: Engineer

Delaware Engineering, D.P.C.

NOTICE OF AWARD - Page 1

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Delaware Engineering, D.P.C.

NOTICE OF AWARD - Page 2

References

This document cites or incorporates the following separate documents:

2024-10-17Work Change Directive No. 1 — Village of Red Hook Water System SCADA Upgrades
— pinned to version dated 2024-10-17
Document A awards the contract; Document B is a work change directive modifying scope within that contract—different slots (award vs. contract modification) linked by reference to Contract 1E.

Referenced by

These other documents cite or incorporate this one:

2023-08-14Resolution Authorizing the Solicitation of Public Bids for Water System Scada Upgrades and Water Tank Rehabilitation
— pins a specific version of this chain
Document A authorizes solicitation of bids; Document B is the separate board action awarding the contract to the successful bidder—different slots in the procurement process.
2023-09-28Water System SCADA Upgrades project bid acceptance
Document A accepts a bid from General Control Systems for $320,219; Document B is a Notice of Award to a different bidder (Avanti Control Systems) for $416,700 on the same project—these are separate board actions in different slots (bid acceptance vs. contract award notice) and involve different contractors.
2023-10-06Water System SCADA Upgrades September 20th, 2023 Bid Revised Recommendation to Award
Document A is an engineer's recommendation letter to award the bid; Document B is the formal Notice of Award issued by the Owner—two separate board/administrative actions in sequence, not a revision of the same instrument.
2023-10-10Award Water Tank Rehabilitation contract
Document A awards Contract 1G (Water Tank Rehabilitation) while Document B is a Notice of Award for Contract 1E (Water System SCADA Upgrades)—two separate contracts, different projects, different bidders, different amounts; they are distinct board actions on related but separate artifacts.
2023-10-10Award Water System SCADA Upgrades contract
Document B is a Notice of Award (pre-contract administrative notice issued to bidder on 10/06) and Document A is the board resolution awarding the contract (10/10); they are separate documents in different slots of the procurement process—notice vs. formal board authorization.
2023-12-11Accept Low Bid Cherry and Graves Street Water Upgrades
Document A accepts a bid for Cherry and Graves Street Water Upgrades (Contract 2G); Document B is a Notice of Award for a separate Water System SCADA Upgrades project (Contract 1E)—different contracts, different projects, different artifacts.