WHEREAS, clausesthe Village of Red Hook requests $15,000 and agrees to provide funding match and/or in-kind match in the amount of $15,000 equal to or greater than the amount requested, and
WHEREAS, the current cycle of Greenway Compact grants has a due date of April 24, 2026.
NOW, THEREFORE, BE IT RESOLVED that the Village of Red Hook Board of Trustees hereby does approve and endorse the application for a grant under the Hudson River Valley Greenway McHenry Planning Grant Program, for a project know as Prioritized Plan to Improve Pedestrian Experience in the Village Center, and
BE IT FURTHER RESOLVED that the Village’s $15,000 match will come from the Unrestricted Fund Balance of the General Fund.
Motion by: Trustee Rothstein Seconded by: Trustee Allen
The foregoing motion was duly put to a vote, which resulted as follows:
|Mayor Smythe|☒Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|---|---|---|---|---|---|
|DeputyMayor Kjarval|☒Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Uku|☒Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Allen|☒Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Trustee Rothstein|☒Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused|
|Vote Total|5|||||
|Result|Motion: Passed|||||
RESOLUTION 15 – 2026
RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION
WHEREAS, the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including :
The Meetings Schedule, Official Newspaper, and the Mayor'’s Appointees/Officers designations of any new appointments
-, and
WHEREAS, under Village Law §3-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards
-; and
WHEREAS, the Board has determined that Village Law §4-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies
-; and
WHEREAS, the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties
-; and
WHEREAS, the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges
-; and
WHEREAS all such claims must be presented at the next board meeting or workshop for audit
-; and
WHEREAS the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the board of trustees disallows
-; and
WHEREAS there is to be held during the coming official year a) NYCOM'’s Winter Legislative Meeting, b) NYCOM'’s Annual Meeting and Training School, c) NYCOM'’s Fall Training School, d) NYCOM'’s Public Works Training School, and e) the following county association meetings
;
Page 5 of 11
- Dutchess County Supervisors & Mayors Association
- Dutchess County Planning Association
- Dutchess County Transportation Council
WHEREAS attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality
-; and
WHEREAS, the Board of Trustees is meeting in-person on April 13, 2026
-; and
WHEREAS, the Board is aware of the existing Ethics Code, Investment Policy, and Procurement Code as embodied in our Local Law and is reminded of same
-; and
WHEREAS, the Board is aware of the existing NYCLASS Investment Policy and is reminded of same
-; and
WHEREAS, the Board is aware of the existing Notice under the Americans with Disabilities Act and is reminded of same
-, and
WHEREAS, the Board intends to complete the annual reorganization with consolidated voting and move to other business
.
NOW, THEREFORE, BE IT RESOLVED clauses:
-
The Board approves the Mayor'’s appointments as listed below:
Clerk (2-yr term ending April 3, 2028): Jennifer Cavanaugh;
Deputy Clerk (1-yr term ending April 8, 2027): Diana Devens;
Associate Village Justice (1-yr term ending April 5, 2027): Hon. Thomas Mansfield;
Planning Board: (5-year term): Steve Zacharzuk, term ending April 7, 2031;
Zoning Board of Appeals: (5-year term): Kristin Luks, term ending April 7, 2031;
Climate Smart Community Task Force: (2-year term): Michelle Gluck, term expires April 3, 2028; Cat Viega, term ending April 3, 2028; Josh Bardfield, term ending April 5, 2027;
Events Committee: (2-year term): Karen Smythe, Board Liaison & Member, term ending April 5, 2027; Amy Smith, term ending April 3, 2028
-
The Board approves the following assignments for understanding operations and assisting with long-termlongterm planning as listed below:
Building/Planning/Zoning Department: Deputy Mayor Kjarval, Liaison; Highway Department, including Materials Management: Trustee Uku, Liaison; Water Department: Trustee Rothstein, Liaison; Sewer Department: Trustee Perry, Liaison; Buildings & Grounds: Deputy Mayor Kjarval, Liaison; Police Department: Deputy Mayor Kjarval, Liaison; Communications: MayorMayer Smythe & Deputy Mayor Kjarval
-
The Board approves the Mayor'’s assignments as listed includingbelow: committeesCommittees
Page (6 of 11
Village Green Committee: Trustee Uku, Liaison; Public Spaces Committee: Trustee Allen, Liaison; Climate Smart Community Task Force: Trustee Rothstein, Liaison; Events Committee: Mayor Smythe, Liaison);
Projects (
Language Access Grant: Deputy Mayor Kjarval; Compost/Food Waste Grant: Mayor Smythe; School Speed Zone/25mph Speed Limit: Deputy Mayor Kjarval; General Business District – sign review: Trustee Rothstein; Zoning Review: Deputy Mayor Kjarval);
Liaisons (
Red Hook Public Library: Trustee Uku, Liaison; Town Comprehensive Plan: Deputy Mayor Kjarval, Liaison; Saw Kill Watershed Community: Mayor Smythe, Liaison, Trustee Allen re Fisk St. Pond; Town Community Preservation Fund Advisory Board: Deputy Mayor Kjarval, Liaison; Red Hook Together: Deputy Mayor Kjarval, Liaison; Red Hook Chamber of Commerce: Trustee Rothstein, Liaison)
-
The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes. Name of Institutions: Key Bank, M&T Bank and NYCLASS
-; and,
The Board will approve reimbursement to such officers and employees at the current federal IRS business rate per mile in effect at the time of the trip
-; and,
The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the Board of Trustees disallows
-; and,
The Board acknowledges review and familiarity with the Ethics Code, Procurement Code, Investment Policy, NYCLASS Investment Policy and Notice under the Americans with Disabilities Act of the Village of Red Hook
-; and,
The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper
-; and,
Renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public:
|Village of Red Hook Justice Court: |1st Wednesday |6:00 pm; |
|---|---|---|
|Village of Red Hook Criminal Court: |3rd Wednesday |3:00 pm; |
|Planning Board: |2nd Thursday |6:30 pm; |
|Zoning Board of Appeals: |4th Thursday |6:30 pm;|
|The following Committee meetings: |||
|Events Committee, as needed; |||
|Public Spaces Committee|3rd Monday|7:00 pm|
|Village Green|3rd Thursday of Apr., Jul., Oct., Jan. ,|6:00 pm; Village Green 3rd Thursday 4:00 pm; |
|Climate Smart Community Task Force |3rd Thursday |4:00 pm; |
|Village Board of Trustees Meetings: |||
|May 11, June 8, July 13, August 10, September 14, October 13, November 9, December 7, 2026,||May 11, June 8, July 13, August 10, September 14, October 13, November 9, December 7, 2026,|
|January 11, February 8, March 8, April 12, 2027 at 6:30 pm;|||
Page 7 of 11
## Village Board Workshops:
April 27, May 26, June 22, July 27, August 24, September 28, October 26, November 23, December 21, 2026 January 25, February 22, March 22, 2027 at 6:30 pm
Motion by: Deputy Mayor Kjarval
Seconded by: Trustee Rothstein
The foregoing motion was duly put to a vote, which resulted as follows:
|Mayor Smythe<br>~~=~~|☒Aye<br>~~=~~|☐Nay<br>~~=~~|☐Abstain<br>~~=~~|☐Recuse<br>~~=~~|☐Absent/Excused<br>~~=~~|
|---|---|---|---|---|---|
|DeputyMayor Kjarval<br>~~=~~|☒Aye<br>~~=~~|☐Nay<br>~~=~~|☐Abstain<br>~~=~~|☐Recuse<br>~~=~~|☐Absent/Excused<br>~~=~~|
|Trustee Uku<br>~~=~~|☒Aye<br>~~=~~|☐Nay<br>~~=~~|☐Abstain<br>~~=~~|☐Recuse<br>~~=~~|☐Absent/Excused<br>~~=~~|
|Trustee Allen<br>~~=~~|☒Aye<br>~~=~~|☐Nay<br>~~=~~|☐Abstain<br>~~=~~|☐Recuse<br>~~=~~|☐Absent/Excused<br>~~=~~|
|Trustee Rothstein<br>~~=~~|☒Aye<br>~~=~~|☐Nay<br>~~=~~|☐Abstain<br>~~=~~|☐Recuse<br>~~=~~|☐Absent/Excused<br>~~=~~|
|Vote Total<br>~~=~~|5<br>~~=~~|~~=~~|~~=~~|~~=~~|~~=~~|
|Result<br>~~=~~|Motion: Passed<br>~~=~~|||||
WHEREAS the Village of Red Hook Board of Trustees recognizes the threat that natural hazards pose to people and property within the Village of Red Hook; and
WHEREAS the Village of Red Hook has prepared a multi-hazard mitigation plan, hereby known as Dutchess County 2025 Hazard Mitigation Plan in accordance with the Disaster Mitigation Act of 2000; and
WHEREAS Dutchess County 2025 Hazard Mitigation Plan identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in the Village of Red Hook from the impacts of future hazards and disasters; and
WHEREAS adoption by the Village of Red Hook Board of Trustees demonstrates their commitment to hazard mitigation and achieving the goals outlined in the Dutchess County 2025 Hazard Mitigation Plan.
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE OF RED HOOK, NY, THAT:
Section 1. In accordance with local rule for adopting resolutions, the Village of Red Hook Board of Trustees adopts the Dutchess County 2025 Hazard Mitigation Plan. This plan, approved by the community, may be edited or amended after submission for review, but will not require the community to re-adopt any further iterations. This only applies to this specific plan and does not absolve the community from updating the plan in 5 years.
|Motion by: Trustee Rothstein|Motion by: Trustee Rothstein||Seconded by: Trustee Allen|||
|---|---|---|---|---|---|
|The foregoing motion was duly put to a vote, which resulted as follows:||||||
|Mayor Smythe<br>☒Aye<br>☐Nay<br>☐Abstain<br>☐Recuse<br>☐Absent/Excused<br>DeputyMayor Kjarval<br>☒Aye<br>☐Nay<br>☐Abstain<br>☐Recuse<br>☐Absent/Excused<br>Trustee Uku<br>☒Aye<br>☐Nay<br>☐Abstain<br>☐Recuse<br>☐Absent/Excused<br>Trustee Allen<br>☒Aye<br>☐Nay<br>☐Abstain<br>☐Recuse<br>☐Absent/Excused<br>Trustee Rothstein<br>☒Aye<br>☐Nay<br>☐Abstain<br>☐Recuse<br>☐Absent/Excused<br>Vote Total<br>5<br>Result<br>Motion: Passed<br>~~=—~~||||||
|||||Page 8 of 11|Page 8 of 11|