monthly— Board of Trustees Meeting
25 agenda items · 18 motions · 12 substantive · 5 formal resolutions · 8 agenda items linked to adopted resolutions
Agenda (25 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Recitation of the Pledge of Allegiance.
Action
Expected: info_only
Recitation of the Pledge of Allegiance.
#2Minute Approval – November 21, 2024 Board of Trustees Workshop Meeting, December 2, 2024 Board of Trustees Special Workshop MeetingNo vote recorded
Accept and approve minutes from the November 21, 2024 Board of Trustees Workshop Meeting and December 2, 2024 Board of Trustees Special Workshop Meeting.
Action
Expected: vote
Accept and approve minutes from the November 21, 2024 Board of Trustees Workshop Meeting and December 2, 2024 Board of Trustees Special Workshop Meeting.
Related docs:
#3EXECUTIVE SESSION – Matters pertaining to employment review. Union grievance.No vote recorded
Hold executive session to discuss matters pertaining to employment review and union grievance.
Action
Expected: info_only
Hold executive session to discuss matters pertaining to employment review and union grievance.
#4Non-Union Employee PayDraft resolutionAdopted
Adopt a resolution regarding non-union employee pay.
Action
Raise non-union Village employee wages effective on various dates as specified.
Moved by Bradley-Rickard, seconded by Laing
5-0passed
attached: Resolution
#5Indigenous HistoryProposed motionAdopted
Consider a proposal related to indigenous history.
Action
Authorize the Mayor to sign the proposal with Heather Bruegl for the Indigenous History project for $3,500.
Moved by Kjarval, seconded by Appenzeller
unanimouspassed
attached: Proposal
Related docs:
#6Renewal of EAP ServicesContract reviewAdopted
Review and authorize renewal of Employee Assistance Program services.
Action
Authorize the Mayor to sign the EAP Services renewal agreement.
Moved by Bradley-Rickard, seconded by Kjarval
unanimouspassed
attached: Agreement
#7Frontier Services – Services at Water Plant (Static IP, Agreement)Contract reviewAdopted
Review and authorize agreement with Frontier Services for services at the water plant, including static IP provision.
Action
Authorize the Mayor to sign the Frontier Services Agreement for a static IP address at the Water Treatment Plant.
Moved by Appenzeller, seconded by Kjarval
unanimouspassed
attached: Agreement
#8Village AttorneyDraft resolutionNo vote recorded
Adopt a resolution regarding the Village Attorney.
Action
Expected: vote
Adopt a resolution regarding the Village Attorney.
attached: Resolution
#9Village Elections, March 18, 2025Draft resolutionAdopted
Adopt a resolution regarding the Village Elections scheduled for March 18, 2025.
Action
Approve the March 18, 2025 Village Elections with specified election inspectors and procedures.
Moved by Appenzeller, seconded by Bradley-Rickard
5-0passed
attached: Resolution
#10Town of Red Hook Fire Protection District Fire Service AgreementDraft resolutionAdopted
Adopt a resolution regarding the fire service agreement with the Town of Red Hook Fire Protection District.
Action
Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026.
Moved by Bradley-Rickard, seconded by Laing
5-0passed
attached: Resolution
#11Amendment to Intermunicipal Sewer Agreement w/Town of Red HookDraft resolutionAdopted
Consider an amendment to the intermunicipal sewer agreement with the Town of Red Hook, as approved by Town resolution.
Action
Authorize the Mayor to sign the Amendment to the Intermunicipal Sewer Agreement with the Town of Red Hook.
Moved by Kjarval, seconded by Laing
unanimouspassed
attached: Town Resolution
#12Donation to Public Spaces Initiative (Sow Rite Seeds)Proposed motionAdopted
Authorize or accept a donation to the Public Spaces Initiative from Sow Rite Seeds.
Action
Expected: vote
Authorize or accept a donation to the Public Spaces Initiative from Sow Rite Seeds.
Related docs:
#13ARPA FundingDraft resolutionNo vote recorded
Adopt a spending resolution for American Rescue Plan Act (ARPA) funds.
Action
Expected: vote
Adopt a spending resolution for American Rescue Plan Act (ARPA) funds.
attached: Spending Resolution
#14Budget AdjustmentsProposed motionStill pending
Consider and approve budget adjustments.
Action
Expected: vote
Consider and approve budget adjustments.
#15Next Meetings: Workshop Meeting December 19, 2024, Board Meeting January 13, 2025No vote recorded
Note upcoming meetings scheduled for December 19, 2024 (Workshop) and January 13, 2025 (Board Meeting).
Action
Expected: info_only
Note upcoming meetings scheduled for December 19, 2024 (Workshop) and January 13, 2025 (Board Meeting).
#16LORI URBIN – Treasurer's ReportNo vote recorded
Receive and discuss the Treasurer's Report from Lori Urbin.
Action
Expected: info_only
Receive and discuss the Treasurer's Report from Lori Urbin.
#17MAYOR SMYTHE – Police Report & Law Enforcement (Oct, Nov); Fire Department; Sewer Project; Red Hook Public Library; Abrahams Park Task Force; Personnel; Insurance; All Municipal Departments; Facilities–Building & GroundsNo vote recorded
Receive and discuss reports from the Mayor covering police and law enforcement (October and November), fire department, sewer project, Red Hook Public Library, Abrahams Park Task Force, personnel, insurance, all municipal departments, and facilities (building and grounds).
Action
Expected: info_only
Receive and discuss reports from the Mayor covering police and law enforcement (October and November), fire department, sewer project, Red Hook Public Library, Abrahams Park Task Force, personnel, insurance, all municipal departments, and facilities (building and grounds).
Related docs:
- Mayor's Report — November 20242 versions
- Village of Red Hook Water Treatment Facilities Monthly Report — December 1, 2024
- Village of Red Hook Wastewater System Report — October 2024
- Village of Red Hook Building Department Monthly Trustee Report — October & November 2024
- Utility Billing Report — Water/Sewer Department, November 2024
- Resolution to Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026
#18DEPUTY MAYOR KJARVAL– Highway Department; Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Communications; Main Street CommitteeNo vote recorded
Receive and discuss reports from the Deputy Mayor covering Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Action
Expected: info_only
Receive and discuss reports from the Deputy Mayor covering Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
#19TRUSTEE LAING – Materials Management; Water Department; Energy Sustainability; Community Preservation Fund Advisory Board; Sawkill Watershed CommunityNo vote recorded
Receive and discuss reports from Trustee Laing covering Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
Action
Expected: info_only
Receive and discuss reports from Trustee Laing covering Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
#20TRUSTEE BRADLEY-RICKARD – Sewer Department; Village Green; Village Speed Limit to 25mph Initiative, Greenway & Trails Committee, Climate Smart Communities TaskforceNo vote recorded
Receive and discuss reports from Trustee Bradley-Rickard covering Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, Greenway & Trails Committee, and Climate Smart Communities Taskforce.
Action
Expected: info_only
Receive and discuss reports from Trustee Bradley-Rickard covering Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, Greenway & Trails Committee, and Climate Smart Communities Taskforce.
#21TRUSTEE APPENZELLER - Planning/Zoning Reports (Oct, Nov), Building Department (Oct, Nov), Public Spaces Initiative Committee; Village of Red Hook Zoning Review CommitteeNo vote recorded
Receive and discuss reports from Trustee Appenzeller covering Planning/Zoning (October and November), Building Department (October and November), Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Action
Expected: info_only
Receive and discuss reports from Trustee Appenzeller covering Planning/Zoning (October and November), Building Department (October and November), Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
#22PUBLIC COMMENTNo vote recorded
Accept public comment from residents.
Action
Expected: info_only
Accept public comment from residents.
#23EXECUTIVE SESSIONNo vote recorded
Hold executive session on matters to be determined.
Action
Expected: info_only
Hold executive session on matters to be determined.
#24VOUCHER REVIEW & APPROVALNo vote recorded
Review and approve village vouchers.
Action
Expected: vote
Review and approve village vouchers.
#25ADJOURN MEETINGNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (18)
Resolutions (3)
Department reports (5)
- Mayor's Report — November 20242 versions
- Village of Red Hook Water Treatment Facilities Monthly Report — December 1, 2024
- Village Green Committee Monthly Report — November 2024
- Village of Red Hook Building Department Monthly Trustee Report — October & November 2024
- Utility Billing Report — Water/Sewer Department, November 2024
Other working drafts (10)
- Deputy Mayor Melkorka Kjarval's Monthly Reports — December 9, 2024
- Village of Red Hook 2025 Trash & Recycling Pickup Calendar and Recycling Guide
- Indigenous History Proposal — Heather Bruegl
- Materials Management Report — Trustee Charlie Laing, November 2024
- Village of Red Hook Wastewater System Report — October 2024
- York Analytical Laboratories Wastewater Analysis Reports — October 24, 2024
- Public Spaces Initiative December Board Update
- Fire Service Agreement – Village of Red Hook
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (18 motions)
passedvote: unanimous
Accept the minutes from the November 21, 2024 Board of Trustees Workshop Meeting and December 2, 2024 Board of Trustees Special Workshop Meeting.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Go into Executive Session at 7:09pm to discuss matters pertaining to employment review and a United Public Service Employees Union grievance.
moved by Kjarval · seconded by Bradley-Rickard
passedvote: unanimous
Return to the public session of the December 9, 2024 Village Board Meeting at 7:24pm.
moved by Appenzeller · seconded by Kjarval
Raise non-union Village employee wages effective on various dates as specified.
moved by Bradley-Rickard · seconded by Laing
passedoperationalvote: unanimous
Authorize the Mayor to sign the Memorandum of Agreement with the United Public Service Employees Union relating to an amicable resolution to Grievance Number G-24027.
moved by Bradley-Rickard · seconded by Appenzeller
passedoperationalvote: unanimous
Authorize the Mayor to sign the proposal with Heather Bruegl for the Indigenous History project for $3,500.
moved by Kjarval · seconded by Appenzeller
passedoperationalvote: unanimous
Authorize the Mayor to sign the EAP Services renewal agreement.
moved by Bradley-Rickard · seconded by Kjarval
passedoperationalvote: unanimous
Authorize the Mayor to sign the Frontier Services Agreement for a static IP address at the Water Treatment Plant.
moved by Appenzeller · seconded by Kjarval
Appoint VanDeWater & VanDeWater LLP, Kyle Barnett as Village Attorney effective January 1, 2025.
moved by Kjarval · seconded by Laing
Approve the March 18, 2025 Village Elections with specified election inspectors and procedures.
moved by Appenzeller · seconded by Bradley-Rickard
Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026.
moved by Bradley-Rickard · seconded by Laing
passedoperationalvote: unanimous
Authorize the Mayor to sign the Amendment to the Intermunicipal Sewer Agreement with the Town of Red Hook.
moved by Kjarval · seconded by Laing
passedoperationalvote: 4-0 (1 abstain)
Accept a donation of seed packets (value of $227) from Sow Rite Seeds to the Village's Public Spaces Initiative.
moved by Bradley-Rickard · seconded by Laing
Authorize various purchases using ARPA funding including Village Hall improvements and water/police equipment.
moved by Appenzeller · seconded by Kjarval
passedvote: unanimous
Accept the Treasurer's Report for November 2024.
moved by Laing · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Authorize the Mayor to enter into a contract with Recite Me for website accessibility service subscriptions for the Red Hook Library and Village of Red Hook.
moved by Kjarval · seconded by Bradley-Rickard
passedvote: unanimous
Pay all Village bills after audit.
moved by Appenzeller · seconded by Laing
passedvote: unanimous
Adjourn the December 9, 2024 Village Board Meeting at 9:06pm.
moved by Kjarval · seconded by Laing