monthly— Board of Trustees Meeting
21 agenda items · 11 motions · 4 substantive · 2 formal resolutions · 4 agenda items linked to adopted resolutions
Agenda (21 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1Pledge of AllegianceNo vote recorded
Recite the Pledge of Allegiance.
Action
Expected: info_only
Recite the Pledge of Allegiance.
#2Minute Approval – January 25, 2024 Board of Trustees Workshop MeetingNo vote recorded
Accept the minutes from the January 25, 2024 Board of Trustees Workshop Meeting.
Action
Expected: vote
Accept the minutes from the January 25, 2024 Board of Trustees Workshop Meeting.
Related docs:
#3Fund Balance PolicyDraft resolutionAdopted
Adopt a resolution concerning the Fund Balance Policy.
Action
Adopt a Fund Balance Policy for the Village General Fund establishing a minimum of 15% to a maximum of 25% unassigned fund balance.
Moved by Laing, seconded by Kjarval
5-0passed
attached: resolution
#4Water Meter ReplacementOtherNo vote recorded
Discuss Water Meter Replacement.
Action
Expected: unknown
Discuss Water Meter Replacement.
#5Printer Lease – Police DepartmentContract reviewAdopted
Review or authorize a printer lease for the Police Department.
Action
Authorize the Mayor to sign the lease agreement with Bell Copiers for a printer/copier/scanner for the Police Department.
Moved by Appenzeller, seconded by Bradley-Rickard
unanimouspassed
#6NYCOM Legislative Conference ReportInformationalNo vote recorded
Hear a report on the NYCOM Legislative Conference.
Action
Expected: info_only
Hear a report on the NYCOM Legislative Conference.
#7County Workers Compensation Agreement RenewalContract reviewAdopted
Review or authorize renewal of the County Workers Compensation Agreement.
Action
Authorize the Mayor to sign the renewal with the Dutchess County Self Insured Workers Compensation Plan.
Moved by Kjarval, seconded by Appenzeller
unanimouspassed
#8Resolution to adopt the Pro-Housing Communities PledgeDraft resolutionAdopted
Adopt a resolution to endorse the Pro-Housing Communities Pledge.
Action
Adopt the Pro-Housing Communities Pledge to support housing production and affirmatively further fair housing.
Moved by Kjarval, seconded by Laing
5-0passed
#9Adopt Notice Under the Americans with Disabilities Act (ADA)Proposed motionNo vote recorded
Adopt a notice under the Americans with Disabilities Act (ADA).
Action
Expected: vote
Adopt a notice under the Americans with Disabilities Act (ADA).
#10Budget AdjustmentsProposed motionStill pending
Approve Budget Adjustments.
Action
Expected: vote
Approve Budget Adjustments.
#11Next Meetings: Workshop Meeting February 22, 2024, Board Meeting March 11, 2024No vote recorded
Note the scheduled dates for the next Workshop Meeting (February 22, 2024) and Board Meeting (March 11, 2024).
Action
Expected: info_only
Note the scheduled dates for the next Workshop Meeting (February 22, 2024) and Board Meeting (March 11, 2024).
#12LORI URBIN – Treasurer's ReportNo vote recorded
Hear the Treasurer's Report from Lori Urbin.
Action
Expected: info_only
Hear the Treasurer's Report from Lori Urbin.
#13MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Project; Red Hook Public Library; Abrahams Park Task Force; Personnel; Insurance; All Municipal Departments; Facilities–Building & GroundsNo vote recorded
Hear reports from Mayor Smythe on Police & Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Abrahams Park Task Force, Personnel, Insurance, All Municipal Departments, and Facilities–Building & Grounds.
Action
Expected: info_only
Hear reports from Mayor Smythe on Police & Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Abrahams Park Task Force, Personnel, Insurance, All Municipal Departments, and Facilities–Building & Grounds.
#14DEPUTY MAYOR KJARVAL– Highway Department; Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Communications; Main Street CommitteeNo vote recorded
Hear reports from Deputy Mayor Kjarval on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Action
Expected: info_only
Hear reports from Deputy Mayor Kjarval on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
#15TRUSTEE LAING – Materials Management; Water Department; Energy Sustainability; Community Preservation Fund Advisory Board; Sawkill Watershed CommunityNo vote recorded
Hear reports from Trustee Laing on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
Action
Expected: info_only
Hear reports from Trustee Laing on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
#16TRUSTEE BRADLEY-RICKARD – Sewer Department; Village Green; Village Speed Limit to 25mph Initiative, Greenway Trails CommitteeNo vote recorded
Hear reports from Trustee Bradley-Rickard on Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, and Greenway Trails Committee.
Action
Expected: info_only
Hear reports from Trustee Bradley-Rickard on Sewer Department, Village Green, Village Speed Limit to 25mph Initiative, and Greenway Trails Committee.
#17TRUSTEE APPENZELLER - Planning/Zoning Reports, Building Department, Public Spaces Initiative Committee; Village of Red Hook Zoning Review CommitteeNo vote recorded
Hear reports from Trustee Appenzeller on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Action
Expected: info_only
Hear reports from Trustee Appenzeller on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
#18Public CommentNo vote recorded
Allow for public comment.
Action
Expected: info_only
Allow for public comment.
#19Executive SessionNo vote recorded
Hold an executive session.
Action
Expected: unknown
Hold an executive session.
#20Voucher Review & ApprovalNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#21Adjourn MeetingNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (16)
Operations reports (DMR / wastewater / water) (3)
Department reports (7)
- Mayor's Report — January 2024
- Red Hook Infrastructure – Sewer Project Monthly Report — January 2024
- Water Treatment Facilities Monthly Report — February 1, 2024
- Village Green Committee Monthly Report — January 2023
- Sewer Department Monthly Report — January 2023
- Town of Red Hook Greenway and Trails Committee Monthly Report — January 2023
- Building Department Monthly Trustee Report — January 2024
What happened (11 motions)
passedvote: unanimous
Approve the minutes from the January 25, 2024 Board of Trustees Workshop Meeting.
moved by Appenzeller · seconded by Bradley-Rickard
Adopt a Fund Balance Policy for the Village General Fund establishing a minimum of 15% to a maximum of 25% unassigned fund balance.
moved by Laing · seconded by Kjarval
passedoperationalvote: unanimous
Authorize the Mayor to sign the lease agreement with Bell Copiers for a printer/copier/scanner for the Police Department.
moved by Appenzeller · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Authorize the Mayor to sign the renewal with the Dutchess County Self Insured Workers Compensation Plan.
moved by Kjarval · seconded by Appenzeller
Adopt the Pro-Housing Communities Pledge to support housing production and affirmatively further fair housing.
moved by Kjarval · seconded by Laing
passedvote: unanimous
Approve the Village of Red Hook Notice Under the Americans with Disabilities Act.
moved by Bradley-Rickard · seconded by Appenzeller
passedvote: unanimous
Accept the Treasurer's Report for the period ending January 31, 2024.
moved by Bradley-Rickard · seconded by Laing
passedvote: unanimous
Pay all Village bills after audit.
moved by Bradley-Rickard · seconded by Appenzeller
passedvote: unanimous
End the public meeting and go into executive session to discuss contract negotiations with cellular companies associated with the Village's water tower.
moved by Appenzeller · seconded by Laing
passedvote: unanimous
Reopen the public meeting from executive session.
moved by Kjarval · seconded by Bradley-Rickard
passedvote: unanimous
Adjourn the February 12, 2024 Village Board Meeting.
moved by Laing · seconded by Bradley-Rickard