Resolution to Authorize Various Purchases Using ARPA Funding

Resolution #46-2024 — 2024-12-09

WHEREAS

• the Village of Red Hook has remaining ARPA funding available that must be obligated by December 31, 2024 and expended by December 31, 2026
• the Board previously approved the purchase of a container and car port to create additional storage for the DPW but these items have not yet been purchased, and the authorized Hydrant Buddy cost $1,200 less than the $5,500 authorized
• the Board has discussed various projects for improvements to Village Hall including extra cleaning services, replacing the Prince Street doors, adding a telephone direct to the police department outside the Prince Street door, and changing the water fountains to water fountains with bottle fillers that filter and refrigerate
• the board initially approved a planning agreement with Nelson Pope & Voorhis (NPV) for zoning work in the Northeast quadrant of the Village with a budget of $15,000 in Resolution #50-2023, and NPV estimates the remaining work, as estimated in their 9/18/23 letter of agreement, to be about $10,860
• the Police radios, when remote from the police cars, were not always reliable, so we purchased repeaters to be added to the police cars for better reception when the officers were outside of their cars for $6,180
• a water leak detector has been purchased for $4,013.77, a dry well was installed on Cherry Street to rectify a water drainage issue for $2,500, a service line pulling kit was purchased for $1,715.25 for the Water Department, which can all be paid for with ARPA funds
• the Board acknowledges that the previously approved Solar Radar Speed Signs will not be able to be obligated prior to December 31, 2024 due to the need to have NYSDOT approval prior to purchase. Therefore, these signs need to be removed from the ARPA spending list to be reauthorized when the final has been approved and a new budget and funding source established

RESOLVED

• The purchase of new doors for Prince St. as per the proposal from Hobson Window Inc. not to exceed $15,200
• The purchase and installation of a telephone outside of the Prince St. door that will ring directly into the Police Dept. as per the proposal from Superior Telephone Systems not to exceed $1,800
• Contracting with Vanguard Cleaning Systems, the Village's cleaning service, to provide extra one-time cleaning services of High Pressure Steam Clean of all carpets, scrub kitchen floors, scrub tile & grout in all bathrooms, and window cleaning for not to exceed $3,500
• The purchase of 2 Elkay Drinking Fountains with Bottle Filler, on-wall, refrigerated & filtered to replace the existing drinking fountains not to exceed $4,500
• Authorize the additional spending of up to $11,000 for Nelson Pope & Voorhis zoning work
• Authorize the police radio repeaters to be funded by ARPA
• Authorize the water leak detector, the dry well installation, and the service line pulling kit to be funded by ARPA
• Rescind the approval of the Solar Radar Speed Signs ($15,000) and the container ($2,300) & carport ($2,000) to be funded by ARPA funding
• these purchases will be made using available ARPA funding