Resolution to Authorize Purchase of 7' X 16' Equipment Trailer

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2 versions2024-08-05 → 2024-08-22#26-2024inline resolution

Versions

12024-08-05
Resolution to Authorize Purchase of 7' X 16' Equipment Trailer
inline resolutionmeeting · 2024-08-05 · resolution 26-2024 · passed
22024-08-22
Resolution to Authorize Purchase of 7' X 16' Equipment Trailer
inline resolutionmeeting · 2024-08-22 · resolution 26-2024 · passed

Latest version

Open original PDF View version history →Meeting on 2024-08-22 →

RESOLUTION TO AUTHORIZE PURCHASE OF 7' x 16' EQUIPMENT TRAILER

Resolution #26-2024 — 2024-08-22

WHEREAS

the Village of Red Hook has acquired a mini-excavator
the mini-excavator travels slowly and is best used by being moved to its location via a trailer
a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator
Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge
we have reviewed 6 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy
the quote from Jerome Smith is the lowest even before considering that all the others require delivery
the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase
the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801
legal counsel has been consulted regarding this purchase to ensure we are following proper procedure

RESOLVED

that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith
that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay

Changes between versions

2024-08-05→2024-08-22

substantive change+9 −6

The resolution was expanded to include ethical compliance justifications and procurement policy adherence.

Document date changed from 2024-08-05 to 2024-08-22
Added party detail: Jerome Smith is now identified as 'the Village's DPW Foreman'
Number of quotes reviewed increased from '5 quotes' to '6 quotes'
Added ethical compliance clauses regarding 'Village's Code of Ethics, Section 15' and 'General Municipal Law 801'
Added clause stating 'legal counsel has been consulted regarding this purchase' (previously 'legal counsel will be consulted')
Removed RESOLVED clause: 'prior to the purchase, legal counsel will be consulted and recommendations will be followed'

Show red-line diff

WHEREAS clauses: - the Village of Red Hook has just acquired a mini-excavator - the mini-excavator travels slowly and is best used by being moved to its location via a trailer - a 7' x 16' equipment trailer is the size that is needed to transport the mini-excavator - Jerome Smith, the Village's DPW Foreman, has offered a 7' x 16' equipment trailer to the Village for $2200 with no delivery charge - we have reviewed 56 quotes for new and used 7' x 16' equipment trailers including the one from Jerome Smith, in adherence with our procurement policy - the quote from Jerome Smith is the lowest even before considering that all ofthe which are higher than $2200, and allothers require delivery - the Village's Code of Ethics, Section 15 in the Village Code, does not prohibit this purchase - the sale to Jerome Smith would be proper because he does not possess the discretionary powers of authorization or approval for this purchase that would create a conflict of interest as defined by General Municipal Law 801 - legal counsel has been consulted regarding this purchase to ensure we are following proper procedure RESOLVED clauses: - that the Village Board of Trustees authorizes the purchase of the 2011 Cross Country 7' x 16' equipment trailer offered by Jerome Smith - prior to the purchase, legal counsel will be consulted and recommendations will be followed -that this equipment be purchased from the Water Fund budget line EW8320.2 – Capital Outlay