Intermunicipal Task Force Red Hook Infrastructure Monthly Report — March 2023

INTERMUNICIPAL TASK FORCE (ITF) RED HOOK INFRASTRUCTURE MONTHLY REPORT MARCH, 2023

1. Red Hook Sewer Project

Meetings were held on March 10 and 24, 2023 in the Red Hook Village Building and via telephone conference call.

• a. March 10, 2023 – Progress Meeting #32: C.T. Male Associates (Ron Smaka, Kathryn Serra), Carver Construction (A. G. Bourgeois), USDA-RD (Jessica DiDomineck), and the Village of Red Hook (Karen Smythe, Brent Kovalchik) attended. Items discussed included:

  • Tasks completed since February 24, 2023:

    • A total of 145 tanks are placed (128 septic and 17 grease traps) with associated electrical and plumbing connections. 7 tanks (6 septic and 1 grease trap) remain to be installed.

    • The abandoned fuel tank at 17 East Market Street (former CVS) was removed by US Ecology.

    • 10 of the 13 connections have been made at Knollwood Commons on Firehouse Lane.

    • Carver Construction is reviewing the site, and discussing with the property owners, the best location and simplest installation procedures for a septic tank and grease trap at the Red Hook Inn.

    • A second discharge pipe was discovered at 16 East Market Street. The new tank, previously installed, was removed and re-used at another property. A new tank has been ordered to accommodate the second discharge and extra weight of soil needed to relocate tank an additional 2’-0” in depth.

    • 3 properties have been identified requiring upgraded electrical services to accommodate electric services needed to adequately operate the septic tank pumps.

  • Tasks Scheduled:

    • Tank installations at Burnett and White Funeral Home, the Historic Village Diner, and Red Hook Inn, 20 East Market Street, 52 East Market Street, 7555 North Broadway, including tie-ins of the Village Building and Knollwood Commons are anticipated to be complete by March 24, 2023.

  • Items needed from Contractors:

    • The abandoned fuel tank at 17 East Market Street require forms to be completed by C.T. Male Associates to satisfy the regulatory (NYSDEC) requirements.

    • The installation of the transfer switch at the WWTP to enable the plant to operate off of a generator in emergency situations is being scheduled. The transfer switch installation will require the WWTP

to be shut down to enable installation. Coordination between C3ND and Carver Construction is required.

• Items needed from C.T. Male Associates:

  • Review of the special duty tank design for 16 East Market Street.

• Application for Payment Status:

  • Resubmission of Carver Construction Pay Application #14 (2/23) with corrections is required before submission to NYSEFC for reimbursement.

  • Sausto Contracting has not submitted any new Pay Applications.

• Erosion/Sediment Control:

  • No erosion is being observed.

• Site Safety:

  • Worker personal protection equipment (PPE) is being used by the Carver Construction crew.

• Open Discussion:

  • Interior plumbing to separate the grease trap and septic lines will be performed by Red Hook Plumbing on March 20, 2023.

  • Transfer switch for the WWTP generator has been received. Plant shut-down is being scheduled and prepared by Sausto Contracting and C3ND.

  • Substantial Completion is pending installation of the replacement tank at 16 East Market Street.

  • A 1,000 gallon septic tank at 12 East Market Street has been removed from the Project Scope of Work.

• b. The Village of Red Hook awarded Superior Sanitation the 2023/2024 Contract for Septic Tank and Grease Trap Pump Out and Hauling (Sewer Service Area WWTP, Grease Traps, Septic Tanks) on March 23, 2023. The one year pumping and hauling service contract was estimated, by Superior Sanitation, in the amount of $24,900.00. This amount will be paid with funds from the FY2022-2023 Village of Red Hook Sewer Fund.

• c. March 24, 2023 – Progress Meeting #33: Representatives from C.T. Male Associates, Carver Construction, Sausto Contracting, and the Village of Red Hook (Karen Smythe) attended. Items discussed included:

  • Refer to comments by Mayor Karen Smythe of the April 10, 2023 Village Board of Trustees Meeting.

  • Substantial Completion is anticipated to be declared on March 31, 2023 pending installation of the new tank at 16 East Market Street, and the installation of the transfer switch at the WWTP.

2. Village of Red Hook Water Distribution System Maintenance and Improvement Project - Sewer Service Area Operating/Maintenance Procedures and Protocol

Meetings were held on March 10 and 24, 2023 in the Red Hook Village Building.

• March 10, 2023 – Delaware Engineering (Robert Flores) and the Village of Red Hook attended. Items discussed included:

• Status of WIIA (NYSEFC Drinking Water State Revolving Fund

  - (DWSRF) Water Infrastructure Improvement Act (WIIA)) Grant. 
  
     - The Financing Report was sent to NYSEFC by the Village of Red Hook on 3/10/23.  This includes a $1,080,000.00 grant from NYSEFC with a debt obligation to the Village of $720,000.00.  This grant will finance improvements to the WTP SCADA System (controls for well pumps and storage tanks); painting of the interior of the Tower Street Elevated Storage Tank including upgrades to the tank’s overflow discharge pipe; improvements to the water distribution system (valves, mains, curb stops, lead inventory, restoration (possibly new flush curbing and a section of raised curbing on Cherry Street at Historic Red Hook property); and upgrades (new booster pump, and updated Intermunicipal Agreement between the Town and Village of Red Hook) to the RHV and RHT water distribution system interconnect on Willowbrook Lane. 
  
     - The SCADA system improvements and Tower Street elevated storage tank interior repainting projects, under separate bids, can be executed concurrently. 
  
     - Schedule (total 4-5 months) 
  
        - 60 Day Bid Advertising Period. 
  
        - 45 days to review submitted bids, including verification/confirmation of bonds and insurance, to award contracts to successful bidders and issue a Notice to Proceed. 
  

  • 40 water meters (mostly meter heads) have been replaced in 2023. The possibility of creating a new project to replace all existing radioread meter heads with cell-read meter heads, and an inventory of lead service lines/connections (as required by the USEPA) was discussed.

  • Sewer Project Phase II (22 properties north of WWTP and various Village locations (Red Hook Electric) was discussed.

  • Water Project Phase III (USDA-RD Long Term Finance including a $500,000.00 grant with all regulatory requirements (SEQR, NEPA, Fish and Wildlife, SHPO, etc., already approved along with Water Projects Phase I and Phase II) was discussed.

  • Annexation of the proposed Anderson Commons, and the southern Town of Red Hook TND (Traditional Neighborhood District) regarding tie-ins to Village of Red Hook Infrastructure (streets, water, sewer) was discussed.

• March 24, 2023 – Representatives from Delaware Engineering and the Village of Red Hook (Karen Smythe) attended. Items discussed included:

  • Refer to comments from Mayor Karen Smythe of the April 10, 2023 Village Board of Trustees Meeting.

3. Intermunicipal Task Force (ITF) – Monthly Report

March, 2023 – Charlie Laing and Brent Kovalchik – RH Village Representatives/Members

• a. There were no ITF Meetings held during the month of March, 2023.