RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION

Resolution #9-2023 — 2023-04-10

WHEREAS

• the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including: The Meetings Schedule, Official Newspaper, and the Mayor's Appointees/Officers designations with any new appointments listed
• under Village Law §3-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards
• the Board has determined that Village Law §4-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies
• the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties
• the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges
• all such claims must be presented at the next regular meeting for audit
• the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the board of trustees disallows
• the Board of Trustees is meeting in person on April 10, 2023
• the Board is aware of the existing Ethics Code and Procurement Code as embodied in our Local Law and is reminded of same
• the Board intends to complete the annual reorganization with consolidated voting and move to other business

RESOLVED

• The Board approves the Mayor's new appointments as listed: Village Treasurer (2-yr term): Lori Urbin, term ends April 7, 2025; Associate Justice (1-yr term): Thomas Mansfield, term ends April 8, 2024; Planning Board (5-year term): Beth Pagano, Chair, term ends April 3, 2028; Zoning Board of Appeals (5 year term): Kristin Luks, term ends April 6, 2026; Village Green Committee (1-year terms): Kym Bradley-Rickard (Liaison), Brian Foran (term ends April 8, 2024), David Pearson (term ends April 8, 2024), Kathy Pearson (term ends April 8, 2024); Events Committee (1-year terms): Melkorka Kjarval (Liaison), Karen Smythe, Amy Smith (term ends April 8, 2024), Gabrielle Melton (term ends April 8, 2024), Jeffrey Walsh (term ends April 8, 2024), Nora Feldhusen (term ends April 8, 2024); Public Spaces Initiative (1-year terms): Steve Appenzeller (Liaison), Perry Allen (term ends April 8, 2024), Ash Bradley-Rickard (term ends April 8, 2024), Polina Malikin (term ends April 8, 2024), Nicole Rogers (term ends April 8, 2024), Betsy Brauer (term ends April 8, 2024), Linda DiGasper (term ends April 8, 2024); Human Relations Committee (1-year terms): Melkorka Kjarval (Liaison), Amy Frost Boyd (term ends April 8, 2024), David Markusen-Weiss (term ends April 8, 2024), Renee Zhang (term ends April 8, 2024); Communications Committee (1-year terms): Melkorka Kjarval (Liaison), Karen Smythe, Lauren Cunningham (term ends April 8, 2024); Main Street Committee (1-year terms): Melkorka Kjarval (Liaison), Karen Smythe, Amy Smith (term ends April 8, 2024), Betsy Brauer (term ends April 8, 2024), Aynsley LaSalvia (term ends April 8, 2024), Thomas LaSalvia (term ends April 8, 2024), Kristin Larson (term ends April 8, 2024)
• The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes: Key Bank and M&T Bank
• The Board will approve reimbursement to such officers and employees at the current federal IRS rate per mile in effect at the time of the trip
• The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the board of trustees disallows
• The Board acknowledges review and familiarity with the Ethics Code and Procurement Code of the Village of Red Hook
• The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper
• The Board renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public: Village Board of Trustees (2nd Monday, 7:00 pm), Village Board Workshops (4th Thursday, 7:00 pm), Village of Red Hook Justice Court (1st Wednesday, 6:00 pm), Village of Red Hook Criminal Court (3rd Wednesday, 4:00 pm), Planning Board (2nd Thursday, 7:00 pm), Zoning Board of Appeals (4th Thursday, 7:00 pm)