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Board of Trustees Workshop

1 versions2021-10-21meeting agenda

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  1. 12021-10-21

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AGENDA VILLAGE OF RED HOOK MONTHLY WORKSHOP MEETING OCTOBER 21, 2021

* Discuss and vote on setting a Public Hearing for the Opt-out Law for Cannabis On-Site Consumption

  • Update on personnel changes

  • Review website/newsletter

  • Change in date for December Village Board Meeting from December 13[th] to December 6[th] .

ADJOURN MEETING

Changes between versions

2024-07-252024-07-25
substantive change+3641

Audit report updated from fiscal year ended May 31, 2023 to May 31, 2024.

  • Fiscal year changed from May 31, 2023 to May 31, 2024
  • Auditor's report date changed from July 19, 2023 to June 26, 2024
  • Justice Triebwasser cash in bank increased from $7,453 to $10,627
  • Justice Triebwasser fines and forfeitures increased from $60,403 to $61,377
  • Overpayment line item added to 2024 receipts and disbursements ($68)
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| # VILLAGE OF RED HOOK, NEW YORK JUSTICE COURTS FINANCIAL STATEMENTS AND # INDEPENDENT AUDITOR’S REPORT FOR YEAR ENDED MAY 31, 2024 | ____}2023 Lori E. Doty, Certified Public Accountant ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS ## TableofTable of Contents Page **==> picture [448 x 120] intentionally omitted <==** **----- Start of picture text -----**<br> |||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Independent| Auditor’s|Report...........|cececcc|cecece|ceceeee|cece sees|ete|eteree eee|eee|ne|ters esate reese|ennaeeeeseerecesertieeeeeeel| |Financial|Statements:| |Balance|Sheet,|iis...|ieisein|cece|e|08eeielees|coe|e|oBeislle|sca|ceebgele|cece|csielbe@Sae|eeeceeeeeeecneened.........ccccccccccececececeeneeeeee en eseceseeteeaeeeneeseeneneeneteneeaeneasah| |Statement|of|Receipts,|Disbursements|and| |Change|in|Cash |Balances..........0..000ccc cecc|eee|e encenese|e cette|eta|ne|neste|eee|nnn| |Notes|to|Financial Staterments............0... cece|eccec|seeccece eec|ee|ccece ee eeeeeeeeeeeeneee|eee eenese|eeeeeeaned| |Notes|to|Financial Statements..............00cccece ec|ee eens ee|ee eee|eeteteeeeentenenensnnleneenseseneeeeenee| **----- End of picture text -----**<br> ## INDEPENDENT AUDITOR’S REPORT To The Honorable Village Mayor and Trustees & Honorable Court Justices Red Hook, New York I have audited the accompanying statement of cash receipts and cash disbursements of the Justice Courts of the Village of Red Hook, New York, for the year ended May 31, 20242023. The financial statements are the responsibility of the Village of Red Hook, New York’s management. My responsibility is to express an opinion on this statement based on my audit. I conducted the audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether these financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosure in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the Village of Red Hook Justice Courts, as well as evaluating the overall financial statementsstatement’s presentation. I believe that my audit provides a reasonable basis for my opinion. As described in Note A, the financial statements of the Village of Red Hook Justice Courts are intended to present only the cash receipts and disbursements of the Village of Red Hook Justice Courts. In my opinion, the financial statements referred to above presents fairly, in all material respects, the cash receipts and cash disbursements of the Justice Courts of the Village of Red Hook, New York for the year ended May 31, 20242023, in conformity with accounting principles generally accepted in the United States of America. JuneJuly 2619, 20242023 Page 1 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS ## Combined Balance Sheets May 31, 20242023 ||Justice|Triebwasser|Justice|Mansfield| |---|---|---|---|---| |ASSETS||||| |Cash inBank|$|10,6277 A453|$|100-| |Less:||||| |Outstanding checksOutstandingchecks||20065||-| |Total Assets|$|107,427388|$|100-| |LIABILITIES||||| |Due to Village|$|74,602563||100-| |Bail Deposits||2,825||-| |TotalLiabilities|$|107,427388|$|100-| Page 2 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS Combined Statement of Cash Receipts and Cash Disbursements For Year Ended May 31, 20242023 **==> picture [471 x 316317] intentionally omitted <==** **----- Start of picture text -----**<br> ||||||||| |---|---|---|---|---|---|---|---| |Justice |Triebwasser|Justice|Mansfield| |Cash|Balance|at|the| |Beginning|of the Year|$|79,388343|$|-260| |Add|Cash|Receipts:| |Fines|and|Forfeitures'|6160,377403|3,068| |Overpayment|68|-808| |Total Cash| Receipts|6160,445403|3,068808| |Total Cash| Receipts|and|Beginning|Balance|6869,833746|31,068| |Less|Cash|Disbursements:| |Payments|to |Village|$|5857,338508|$|21,968068| |OverpaymentBail|68Refunds|4,850|-| |Total|Cash| Disbursements|5862,406358|21,968068| |Cash Balance|at May |31, 20242023|$|10,4277|388|$|100-| **----- End of picture text -----**<br> Page 3 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS NOTES TO FINANCIAL STATEMENTS MAY 31, 20242023 ##- A. Summary of Significant Accounting Polices ## 1. Reporting Entity The Village of Red Hook, New York, Justice Courts are special funds established by the Office of the New York State Comptroller pursuant to section 99-a of the State Finance Law. Its purpose is to provide centralized accounting for fines, penalties, fees, and forfeitures collected by the Village of Red Hook Justice Courts. The Fund is administered by the Bureau of Justice Court Fund (Bureau) within the Office of the State Comptroller. The Bureau receives and examines reports to determine the distribution of funds collected to New York State and the Village of Red Hook. ## 2. Financial Statement Presentation The accompanying financial statements are prepared on the cash basis of accounting and were prepared to present the cash receipts and disbursements of the Justice Courts. The operating expenses of the Village of Red Hook Justice Courts are accounted for in the General Fund of the Village of Red Hook. ## 3. Cash Balances The cash balances on May 31, 20242023, represent fines and forfeitures not yet remitted to the Village of Red Hook and bail deposits not yet refunded. Page 4
2024-07-252026-01-12
substantive change+3246

Annual audit updated from fiscal year ended May 31, 2023 to May 31, 2025 with revised financial figures.

  • Fiscal year changed from May 31, 2023 to May 31, 2025
  • Auditor's report date changed from July 19, 2023 to December 24, 2025
  • Justice Triebwasser cash in bank increased from $7,453 to $8,173; Justice Mansfield cash increased from $0 to $193
  • Fines and forfeitures for Justice Triebwasser increased from $60,403 to $73,067; Justice Mansfield increased from $808 to $3,930
  • New line item added: 'Due from Village' ($19) and 'Due to Justice Triebwasser' ($193) in balance sheet; bail refunds line removed from cash disbursements statement
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# VILLAGE OF RED HOOK, NEW YORK JUSTICE COURTS FINANCIAL STATEMENTS AND # INDEPENDENT AUDITOR’S REPORT FOR YEAR ENDED MAY 31, 20232025 Lori E. Doty, Certified Public Accountant ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS ## Table of Contents Page **==> picture [448 x 120] intentionally omitted <==** **----- Start of picture text -----**<br> ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Independent Auditor's| Report..........|ccc|ce|eee|ee eee|eee|ne|ters eeeeseerecesertieeeeeeel| |Financial|Statements:| |Balance|Sheet............ccccccccccececececeeneeeeee en eseceseeteeaeeeneeseeneneeneteneeaeneasah| |Statement|of|Receipts,|Disbursements|and| |Change|in|Cash|Balances..........0..000ccccccee cecc|cec cee eec eee|e encenese|eeeeeeeceeeeeseeeeeenseesesneeeeneeel cette|eta|ne|neste|eee|nnn| |Notes|to|Financial StatermentsStatements: Baabartee Se i sssaceanensesseen eee A REL arate Statement of Receipts, Disbursements and Change Ti ACash BalaCCR ns ccc sseesesseenenersmemanmemtuamvenencd Notes to Financial Statements............0... ccece ccece ee eeeeeeeneee|eee|eneenseseneeeeenee| **----- End of picture text -----**<br>..:ssscsessescsecsescescnscesceesesetecccesccoeell ## INDEPENDENT AUDITOR'S REPORT To The Honorable Village Mayor and Trustees & Honorable Court Justices Red Hook, New York I have audited the accompanying statement of cash receipts and cash disbursements of the Justice Courts of the Village of Red Hook, New York, for the year ended May 31, 20232025. The financial statements are the responsibility of the Village of Red Hook, New York’s management. My responsibility is to express an opinion on this statement based on my audit. I conducted the audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether these financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosure in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the Village of Red Hook Justice Courts, as well as evaluating the overall financial statement’sstatements presentation. I believe that my audit provides a reasonable basis for my opinion. As described in Note A, the financial statements of the Village of Red Hook Justice Courts are intended to present only the cash receipts and disbursements of the Village of Red Hook Justice Courts. In my opinion, the financial statements referred to above presents fairly, in all material respects, the cash receipts and cash disbursements of the Justice Courts of the Village of Red Hook, New York for the year ended May 31, 20232025, in conformity with accounting principles generally accepted in the United States of America. JulyDecember 1924, 20232025 Page 1 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS ## Combined Balance Sheets May 31, 20232025 ||JusticeJusticeTriebwasser|Triebwasser|Justice|Mansfield| |---|---|---|---|---| |ASSETS||||| |Cash inBank|$|7 A4538,173|$|-193| |Less:||||| |OutstandingchecksOutstanding checks||6525||-| |Plus:||||| |Duefrom Village||19||-| |Total Assets|$|78,388167|$|-193| |LIABILITIES||||| |DuetoVillage|$|5,342|$|.| |Due to Village||4,563Justice Triebwasser||-||193| |Bail Deposits||2,825||-| |TotalLiabilities|$|78,388167|$|-193| Page 2 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS Combined Statement of Cash Receipts and Cash Disbursements For Year Ended May 31, 20232025 **==> picture [471491 x 317300] intentionally omitted <==** **----- Start of picture text -----**<br> ||||||||| |---|---|---|---|---|---|---|---| |Justice| Triebwasser|Justice|Mansfield| |Cash|Balance|at|the| |Beginning|of the |Year|$|910,343427|$|260100| |Add| Cash|Receipts:| |Fines| and|Forfeitures'|6073,403067|8083,930| |Total Cash |Receipts|6073,403067|8083,930| |Total Cash|Receipts Receipts|and|Beginning|Balance|6983,746494|14,068030| |Less|Cash|Disbursements:| |Payments|to| Village|$|5775,508327|$|13,068| |Bail|Refunds|4,850|-837| |Total Cash|Cash Disbursements|6275,358327|13,068837| |Cash |Balance|at May|31, 20232025|$|7|3888,167|$|-193| **----- End of picture text -----**<br> Page 3 ## VILLAGE OF RED HOOK, NEW YORK ## VILLAGE JUSTICE COURTS NOTES TO FINANCIAL STATEMENTS MAY 31, 20232025 -## A. Summary of Significant Accounting Polices ## 1. Reporting Entity The Village of Red Hook, New York, Justice Courts are special funds established by the Office of the New York State Comptroller pursuant to section 99-a of the State Finance Law. Its purpose is to provide centralized accounting for fines, penalties, fees, and forfeitures collected by the Village of Red Hook Justice Courts. The Fund is administered by the Bureau of Justice Court Fund (Bureau), within the Office of the State Comptroller. The Bureau receives and examines reports to determine the distribution of funds collected to New York State and the Village of Red Hook. ## 2. Financial Statement Presentation The accompanying financial statements are prepared on the cash basis of accounting and were prepared to present the cash receipts and disbursements of the Justice Courts. The operating expenses of the Village of Red Hook Justice Courts are accounted for in the General Fund of the Village of Red Hook. ## 3. Cash Balances The cash balances on May 31, 20232025, represent fines and forfeitures not yet remitted to the Village of Red Hook and bail deposits not yet refunded. Page 4

Recurring pattern

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