Red Hook WatchIndependent Community Resource

What was spent — FY 2025-26 actual cost tracker

↑Village/Finance/sewer-spending
Cash basis. One panel per QuickBooks expense account. Cumulative $ billed (step line) against the FY 25-26 approved budget (dashed line), with a fitted regression and projected exhaustion mark. Every QB row is included as it was booked — no reclassifications, amortizations, or capital carve-outs. For the recurring-cost picture see the Ongoing Cost Analysis.
Combined FY budget
$80,900
5 expense accounts tracked
Combined FY spend
$172,174
213% of approved
Variance
+$91,274
with ~2 months of FY 25-26 still to come

ES8130.43 WWTP Sludge Removal

$53,484 / $5,500 (972%)

Hauler bills for sludge removal from the village WWTP (Superior Sanitation, ProSeptic).

ES8130.45 Septic Tank Pumping

$19,008 / $20,400 (93%)

Vendor calls to pump backed-up tanks at properties along the Village collection system.

ES8120.1 Sanitary Sewer - Per Srv (payroll)

$49,218 / $40,000 (123%)

Bi-weekly payroll allocation for the share of village staff time charged to the sewer fund.

ES8120.42 Repairs & Maintenance

$31,234 / $10,000 (312%)

Episodic spend on hardware, parts, and contractor labor for plant + collection-system repairs.

ES8120.44 Supplies

$19,231 / $5,000 (385%)

Mix of recurring consumables (chemicals, PPE, lab kit) and a recurring monthly $1,250 holding-tank rental.

→ Ongoing Cost Analysis

This page is the cash-basis FY 25-26 tracker— what was spent against the approved budget, no analytical adjustments. For the steady-state recurring picture (with capital one-offs reclassified to a virtual Repair Reserve, bulk pre-purchases amortized over their useful window, and Karen's FY 26-27 draft as the budget reference), see the Ongoing Cost Analysis.

Combined chronological event log (WWTP sludge + septic)

Per-event log across the two hauler accounts (ES8130.43 and ES8130.45). The other three accounts (Per Srv, Repairs, Supplies) have their own per-event tables on their detail pages.

DateAccountVendorInvoiceMemo$ amountGallons
Jun 26, 2025WWTPSuperior Sanitation Services IncInvoice 757016/26 emergency septic & holding tank pump$1,6104,980 gal
Jul 2, 2025WWTPSuperior Sanitation Services IncInvoice 752037/2/25 emergency sewer plant pump - 4000 gallons$1,2944,000 gal
Jul 8, 2025WWTPSuperior Sanitation Services IncInvoice 32585WWTP sludge removal - 6,000 gal$1,2806,000 gal
Jul 8, 2025SepticSuperior Sanitation Services IncInvoice 3258557 West Market$267—
Jul 9, 2025WWTPSuperior Sanitation Services IncInvoice 757187/9 & 7/10/25 sewer plant pump - 16,000 gallons$3,41416,000 gal
Jul 28, 2025WWTPSuperior Sanitation Services Inc327327/25/25 sewer plant pump - 6,000 gallons$1,2806,000 gal
Jul 31, 2025SepticSuperior Sanitation Services Inc327427/30/25 septic pumps at 35 E Market, Taste Budds & 7590 N Bway$1,067—
Aug 11, 2025WWTPSuperior Sanitation Services IncInvoice 327838/6/25 sewer plant pump - 4,000 gallons$8544,000 gal
Aug 11, 2025SepticSuperior Sanitation Services IncInvoice 327838/6 septic pump Cancun's, 7484 Bway, Xtra-Mart$907—
Aug 14, 2025SepticSuperior Sanitation Services IncInvoice 328008/11 Village Diner, Comm Ctr, CVS, RH Fried Chicken, Village Hall$2,027—
Aug 18, 2025WWTPProSeptic LLC24040177emergency pump - 5,000 gallons$1,6255,000 gal
Aug 20, 2025WWTPSuperior Sanitation Services Inc75704emergency pump sewer plant - 4,000 gallons$1,2944,000 gal
Aug 28, 2025WWTPSuperior Sanitation Services Inc75813sludge tank - 4,000 gallons$8544,000 gal
Aug 28, 2025SepticSuperior Sanitation Services Inc75813Sal's - 2,750 gallons$587—
Sep 4, 2025WWTPSuperior Sanitation Services Inc32883sludge tank - 4,000 gallons$8544,000 gal
Sep 19, 2025WWTPSuperior Sanitation Services Inc33030old sewer plant septic pump - 7,000 gallons$1,4947,000 gal
Sep 19, 2025WWTPSuperior Sanitation Services Inc76186old sewer plant septic pump - 4,000 gallons$8544,000 gal
Sep 19, 2025SepticSuperior Sanitation Services Inc32961septic pump 42 W market - Stewart's$1,494—
Sep 19, 2025SepticSuperior Sanitation Services Inc3303014 E Mkt - 1,000 gallons$213—
Sep 19, 2025SepticSuperior Sanitation Services Inc330307496 S Bwy, Yum Yum - 3,000 gallons$640—
Sep 19, 2025SepticSuperior Sanitation Services Inc7618619 W mkt & 7488 S Bwy- 3,000 gallons total$640—
Sep 19, 2025SepticSuperior Sanitation Services Inc7618642 w Mkt, 7472 S Bwy, 7484 S Bway - 3,000 gallons total$640—
Oct 15, 2025WWTPProSeptic LLC2464801110/15/25 emergency pump - 5,000 gallons$1,6255,000 gal
Oct 15, 2025WWTPSuperior Sanitation Services Inc3307910/15 & 10/16 old sewer plant septic pump - 13,000 gallons$2,77413,000 gal
Oct 15, 2025SepticSuperior Sanitation Services Inc33079Golden Wok & Red Hook Chicken Septic$1,280—
Nov 21, 2025WWTPSuperior Sanitation Services Inc3309510/20/25 emergency sewer plant pump - 12,000 gallons$3,88012,000 gal
Nov 21, 2025WWTPSuperior Sanitation Services Inc3318011/7/25 pump sewer plant - 13,000 gallons$2,77413,000 gal
Dec 4, 2025WWTPSuperior Sanitation Services Inc33300emergency pump sewer plant - 5,000 gallons$1,6175,000 gal
Dec 10, 2025WWTPSuperior Sanitation Services Inc33335pump sewer plant - 5,000 gallons$1,0675,000 gal
Dec 12, 2025WWTPProSeptic LLC26210672emergency pump - 14,000 gallons -12/12/25$4,41014,000 gal
Dec 12, 2025WWTPSuperior Sanitation Services Inc3333912/12 &12/13 emergency sewer plant pump - 9,000 gallons$2,9119,000 gal
Jan 3, 2026WWTPProSeptic LLC26358856truck fee for same day emergency$175—
Jan 3, 2026WWTPProSeptic LLC26358856emergency pump - 6,000 gallons -1/3/26$1,7406,000 gal
Jan 3, 2026WWTPSuperior Sanitation Services Inc76725emergency septic pump EQ 1A - 12.5 gallons$4,04312,500 gal
Jan 5, 2026WWTPSuperior Sanitation Services Inc76833pump sewer plant 1A 4.5 gallons$9604,500 gal
Jan 5, 2026SepticSuperior Sanitation Services Inc76833pump septic 7550 N Bway 4.5 gallons$960—
Jan 15, 2026WWTPSuperior Sanitation Services Inc75502WTTP pump 4.5 gal$9604,500 gal
Jan 15, 2026SepticSuperior Sanitation Services Inc755022.5 gal septic Charlie O's$534—
Jan 21, 2026SepticSuperior Sanitation Services Inc76943emergency pump 1.25 gallons 42 W Market$404—
Jan 23, 2026SepticSuperior Sanitation Services Inc76956septic pump 7578 N Bway, 7401 S Bway, 15 E Market - 5 gallons$1,067—
Feb 5, 2026WWTPSuperior Sanitation Services Inc77028WTTP pump 4500 gallons$9604,500 gal
Feb 5, 2026SepticSuperior Sanitation Services Inc770287590 & 1578 N Bway; 23 &28 E Market$960—
Feb 5, 2026SepticSuperior Sanitation Services Inc770301/28, 1/30 & 2/2/2026 pumps$1,601—
Feb 11, 2026WWTPSuperior Sanitation Services Inc77050(empty)$1,2806,000 gal
Feb 11, 2026SepticSuperior Sanitation Services Inc770502/9 & 2/10/2026 pumps$2,386—
Feb 13, 2026SepticSuperior Sanitation Services Inc3357258 W Market 1250 gallons$267—
Feb 26, 2026WWTPSuperior Sanitation Services Inc77084Emergency WWTP Septic Pumps -1A & 1B 16,000 gallons @ $323.40/gallon$5,17416,000 gal
Mar 3, 2026WWTPSuperior Sanitation Services Inc33636Emergency Pump WWTP Septic Pumps -1A & 1B -16,000 gallons @ $323.40/gallon$4271,320 gal
Mar 3, 2026SepticSuperior Sanitation Services Inc33636various$1,066—

QB transaction-report artifacts excluded.Rows with $0 amount and empty memo are bills whose dollars posted to a different account but whose headers QB still surfaces on this account's transaction report. They are not events and have been dropped.

FY 25-26 budget figures are from the approved budget (BoT 2025-04-27). The combined sewer-fund expense budget is $365K including $205K debt service; the operating-line accounts shown here total roughly $66K excluding debt service. Spending is materially exceeding plan across the WWTP-sludge, septic, repairs, and supplies lines.