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← Sewer events

Repairs & Maintenance (ES8120.42)

Episodic spend on hardware, parts, and contractor labor for plant + collection-system repairs. Vendors include Williams Lumber, Harbor Freight, Plimpton & Hills, Carquest, Water Services Inc, etc. Spend is highly lumpy — December 2025 alone consumed ~150% of the entire FY 25-26 budget.

Transactions
59
FY 25-26 to date
Total $ billed
$45,181
vs annual budget $10,000 (452%)
Distinct vendors
24
top: Water Services Inc

3 transactions reclassified out of this account ($20,749 total)

These transactions hit this account in QB but don't belong analytically — typically capital-class items that should be funded from a Repair Reserve, or operational- event spend that fits a different category. They're dropped from this account's cumulative + rate; the target account picks them up.

→ Repair Reserve ($20,749)
  • Dec 10, 2025 · Water Services Inc · $12,380 · capital_equipment_rebuild
    New side UV units rebuild — completed 12/10/25 against quote dated 03/28/25. The 9-month quote-to-completion span and $12,380 single-invoice scale make this a capital-class equipment refurbishment that doesn't recur annually. Karen's 26-27 budget already includes ~$2,000/yr for routine UV-bulb replacement (in supplies); this rebuild is additional capital-class work that should be funded from a Repair Reserve, not the operating R&M line.
  • Apr 7, 2026 · Bullseye Industrial Sales LLC · $1,168 · capital_equipment_replacement
    Bullseye Industrial Sales, $1,168, no memo — an unlabeled industrial-equipment purchase well above the routine parts/tools/consumables level for R&M. Reclassified to the Repair Reserve as capital-class alongside the April grinder; revisit if an invoice/memo later shows it was consumable.
  • Apr 27, 2026 · D&S Pump and Supply Co Inc · $7,201 · capital_equipment_replacement
    3HP 200V 3PH grinder pump — a durable plant asset replacement, not routine maintenance. At $7,201 it's the largest R&M invoice of the year and capital-class; belongs in a Repair Reserve, not the operating R&M run-rate.

Burn-up + burn-rate vs FY budget

Cumulative $ billed (top) with a fitted regression extrapolated to projected exhaustion. Burn-rate (bottom) shows per-interval rates with area proportional to spend in each interval — a 90-day EWMA trend on top.

Cumulative $ billed (by invoice date)

Monthly-equivalent cost rate ($/mo)

2025-07 4 events · $980(1.2× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Jul 1, 2025Ferguson WaterworksInvoice 5775—second 115V auto sewer pump$505
Jul 2, 2025Benson Steel FabricatorsInvoice 36971—2 pipes and 2 angles for sewer tools less credit for earlier purchase$277
Jul 10, 2025Williams Lumber6/30/25 Statement—(empty)$149
Jul 31, 2025Williams Lumber7/31/25 Statement—(empty)$49

2025-08 6 events · $4,701(5.6× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Aug 1, 2025Plimpton & Hills15179569—18" & 24" AL pipe wre$174
Aug 3, 2025Keith Bleakley——5,000 gallon storage tank$1,800
Aug 12, 2025FH Stickles & Son IncInvoice 42649—4000# (67 Blend), microfibers, fuel$309
Aug 26, 2025Ferguson Waterworks #16729023—115V 1HP Sewer Pump w/VLFS; 115v 1/2hp ci auto sew pump$1,234
Aug 31, 2025D&S Pump and Supply Co Inc38907—1/2/HP Zoeller pump$482
Aug 31, 2025Williams Lumber8/31/25 Statement—8/31/25 Statement$703

2025-09 1 event · $106

DateVendorInvoiceLLM classificationMemo$ amount
Sep 30, 2025Williams Lumber9/30/25 Statement—9/30/25 Statement$106

2025-10 5 events · $2,545(3.1× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Oct 16, 2025Keith Bleakley6—8,000 gallon storage tank$2,200
Oct 20, 2025GMES Red HookS5551785.001—long-nose multipurpose tool; awg vinyl; butt splices 50/box$139
Oct 21, 2025GMES Red HookS5554003.001—three - GEI THQB1120 20A 1P 120/240V 10KA BOLT-ON BREAKER (10/BX)$65
Oct 28, 2025Plimpton & Hills15183922—2 mission jim caps$50
Oct 31, 2025Carquest Auto Parts Stores10/31/25 Statement—sewer repair parts$90

2025-11 10 events · $5,160(6.2× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Nov 5, 2025Amazon——(empty)$18
Nov 7, 2025Harbor Freight Tools USA Inc90c93a82—10/29/25 - 1/2 HP cast iron sewage pump & parts$315
Nov 7, 2025Harbor Freight Tools USA Inc90c93a82—10/30/25 - 1/2 HP cast iron sewage pump & parts$275
Nov 13, 2025Williams Lumber10/31/25 Statement—10/31/25 Statement$1,776
Nov 17, 2025Dongo Water & Wastewater Equipment Sales LLC1148—C146501014-- ANTHRACITE #2, 1.7-2.0mm, 52# BAG,UC<1.7., 30 Bags Ordered$1,863
Nov 18, 2025Amazon——(empty)$166
Nov 18, 2025Amazon——(empty)$75
Nov 22, 2025Callanan Industries Inc1233648—driveway mix subbase$57
Nov 30, 2025Carquest Auto Parts Stores11/30/25 Statement—6 belts for sewer repair$131
Nov 30, 2025Williams LumberNov 2025 Statement—Nov 2025 Statement$485

2025-12 4 events · $14,682(17.6× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Dec 8, 2025USABlueBook Inc903664—nine 62x610 EPDM diffusers$504
Dec 10, 2025Allstate Power Systems, LLC603935—yearly preventative maintenance contract for two WWTP generators$1,747
Dec 10, 2025Water Services IncInvoice $138—Quote 03282025 New side UV units rebuild - completed 12/10/25
→ Repair Reserve
$12,380
reclassified out
Dec 31, 2025Carquest Auto Parts StoresDecember 2025 Stmt—nitrile gloves & med raven$51

2026-01 2 events · $846(1.0× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Jan 2, 2026Williams Lumber——12/31/25 Statement$35
Jan 31, 2026Williams Lumber1/31/26 Statement—1/31/26 Statement$811

2026-02 5 events · $2,215(2.7× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Feb 2, 2026Harbor Freight Tools USA Inc3e7dc4ac—various sewer repair parts + 2 year ITC Membership$264
Feb 3, 2026Electric Ace Operations LLC202421954—deposit for Generator Preventative Maintenance - Multiple Units$709
Feb 5, 2026Plimpton & Hills15188648—parts for sewer repair$5
Feb 9, 2026Harbor Freight Tools USA Inc354558ff—two 3/4 HP CAST IRON SEWAGE PUMPS$416
Feb 26, 2026Williams Lumber2/26/26 Statement—2/26/26 Statement$821

2026-03 7 events · $953(1.1× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Mar 3, 2026VEVOR——(empty)$72
Mar 16, 2026Grainger9842750268—fuse, 500VAC cyc 15A$33
Mar 23, 2026Harbor Freight Tools USA Inc131b580c—extension cord & 1/2 HP cast iron sewage pump$137
Mar 23, 2026Harbor Freight Tools USA Incece5252c—3/4 HP cast iron sewage pump$260
Mar 23, 2026Harbor Freight Tools USA Incece5252c—1/2 HP cast iron sewage pump$120
Mar 23, 2026Harbor Freight Tools USA Incece5252c—1/2 HP cast iron sewage pump$120
Mar 27, 2026Dongo Water & Wastewater Equipment Sales LLC1177—supplies for cleaning UVs on 1A$210

2026-04 14 events · $12,885(15.5× budget)

DateVendorInvoiceLLM classificationMemo$ amount
Apr 1, 2026Williams Lumber3/31/26 Statement—3/31/26 Statement$967
Apr 6, 2026eBay——(empty)$95
Apr 7, 2026Bullseye Industrial Sales LLC——(empty)
→ Repair Reserve
$1,168
reclassified out
Apr 8, 2026Amazon Capital Services1661-QKKD-6YK4—AC Contactor 3P LC1D25 LC1D25G7 LC1-D25G7 25A 120V AC coil$53
Apr 13, 2026Harbor Freight Tools USA Inc7a1475bf—sewer repair tools; 2 hoses - intake and discharge; 3IN fulltrash gas engine pump$1,171
Apr 26, 2026Amazon Capital Services1HTQ-FHNV-4LHK—repair parts for sewer tank$141
Apr 27, 2026Amazon Capital Services11JF-V3FT-WLPV—25 pc hex head/allen wrench/screwdriver bits set$14
Apr 27, 2026D&S Pump and Supply Co Inc30226—3HP 200V 3PH Grinder
→ Repair Reserve
$7,201
reclassified out
Apr 27, 2026M&T Bank Credit Card4/27/26 Statement—4/27/26 Statement$1,263
Apr 29, 2026Dongo Water & Wastewater Equipment Sales LLC1185—oil for servicing blowers at WWTP$168
Apr 29, 2026Amazon Capital Services163W-J3TX-9KJM—2 male to male hex nipple pipe fittings$74
Apr 29, 2026Harbor Freight Tools USA Incf51478a—1/2 HP cast iron sewage pump & 2 outdoor hoses$171
Apr 30, 2026Williams Lumber4/30/26 Statement—4/30/26 Statement$364
Apr 30, 2026Carquest Auto Parts Stores4/30/26 Statement—gear oil & paddle switch$36

2026-05 1 event · $109

DateVendorInvoiceLLM classificationMemo$ amount
May 31, 2026Williams Lumber5/31/26 Statement—5/31/26 Statement$109

Vendors by spend

VendorBills$ totalFirst → Last
Water Services Inc1$12,3802025-12-10 → 2025-12-10
D&S Pump and Supply Co Inc2$7,6832025-08-31 → 2026-04-27
Williams Lumber12$6,3732025-07-10 → 2026-05-31
Keith Bleakley2$4,0002025-08-03 → 2025-10-16
Harbor Freight Tools USA Inc10$3,2482025-11-07 → 2026-04-29
Dongo Water & Wastewater Equipment Sales LLC3$2,2412025-11-17 → 2026-04-29
Allstate Power Systems, LLC1$1,7472025-12-10 → 2025-12-10
M&T Bank Credit Card1$1,2632026-04-27 → 2026-04-27
Ferguson Waterworks #16721$1,2342025-08-26 → 2025-08-26
Bullseye Industrial Sales LLC1$1,1682026-04-07 → 2026-04-07
Electric Ace Operations LLC1$7092026-02-03 → 2026-02-03
Ferguson Waterworks1$5052025-07-01 → 2025-07-01
USABlueBook Inc1$5042025-12-08 → 2025-12-08
FH Stickles & Son Inc1$3092025-08-12 → 2025-08-12
Carquest Auto Parts Stores4$3072025-10-31 → 2026-04-30
Amazon Capital Services4$2822026-04-08 → 2026-04-29
Benson Steel Fabricators1$2772025-07-02 → 2025-07-02
Amazon3$2592025-11-05 → 2025-11-18
Plimpton & Hills3$2302025-08-01 → 2026-02-05
GMES Red Hook2$2042025-10-20 → 2025-10-21
eBay1$952026-04-06 → 2026-04-06
VEVOR1$722026-03-03 → 2026-03-03
Callanan Industries Inc1$572025-11-22 → 2025-11-22
Grainger1$332026-03-16 → 2026-03-16