Red Hook WatchIndependent Community Resource

Annual Board Reorganization

2026last touched · 6 source resolutions
↑Village/Rules/Policies/Adopted/annual_reorganization
Governs the consolidated broad-form reorganization resolution adopted each year establishing officer roles, depositories, mileage rates, and other standing administrative matters.
Synthesis written as-of 2026-05-03. A time-bounded clause in this rule expires on 2027-04-12
In force, by year of last update
2026this year
Bank Depositories
The Board designates Key Bank, M&T Bank, and NYCLASS as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes, pursuant to Village Law §4-412(3)(2).[6]
Mileage Reimbursement Rate
Village officials and employees who use personal automobiles while performing official duties are reimbursed at the current federal IRS business rate per mile in effect at the time of the trip.[6]
Advance Payment of Utility and Postage Claims
The Board authorizes payment in advance of audit for claims for public utility services, postage, freight, and express charges. All such claims must be presented at the next regular meeting for audit, and the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the Board disallows.[4][5][6]
Official Newspaper
The Daily Freeman (aka Media News Group) is appointed as the official newspaper of the Village of Red Hook.[2][3][4][5][6]
Ethics Code and Procurement Code Acknowledgment
The Board acknowledges review and familiarity with the Ethics Code, Procurement Code, Investment Policy, NYCLASS Investment Policy, and Notice under the Americans with Disabilities Act of the Village of Red Hook.[6]
Village Clerk Appointment
Jennifer Cavanaugh is appointed as Village Clerk for a 2-year term ending April 3, 2028.[6]
Deputy Clerk Appointment
Diana Devens is appointed as Deputy Clerk for a 1-year term ending April 8, 2027. She also serves as Deputy Registrar of Vital Statistics.[5][6]
Associate Village Justice Appointment
Hon. Thomas Mansfield is appointed as Associate Village Justice for a 1-year term ending April 5, 2027.[6]
Planning Board Appointment – Zacharzuk
Steve Zacharzuk is appointed to the Planning Board for a 5-year term ending April 7, 2031.[6]
Zoning Board of Appeals Appointment – Luks
Kristin Luks is appointed to the Zoning Board of Appeals for a 5-year term ending April 7, 2031.[6]
Climate Smart Community Task Force Appointments
Michelle Gluck and Cat Viega are appointed to the Climate Smart Community Task Force for 2-year terms ending April 3, 2028. Josh Bardfield is appointed for a 2-year term ending April 5, 2027.[6]
Events Committee Appointments
Karen Smythe (Board Liaison & Member) is appointed to the Events Committee for a 2-year term ending April 5, 2027. Amy Smith is appointed for a 2-year term ending April 3, 2028.[6]
Department Liaison Assignments
The Board approves the following department liaisons: Building/Planning/Zoning, Buildings & Grounds, Police Department — Deputy Mayor Kjarval; Highway Department (including Materials Management) — Trustee Uku; Water Department — Trustee Rothstein; Sewer Department — Trustee Perry; Communications — Mayor Smythe & Deputy Mayor Kjarval.[6]
Committee and Project Liaison Assignments
The Board approves committee liaisons including: Village Green Committee — Trustee Uku; Public Spaces Committee — Trustee Allen; Climate Smart Community Task Force — Trustee Rothstein; Events Committee — Mayor Smythe. External liaisons include Red Hook Public Library — Trustee Uku; Town Comprehensive Plan — Deputy Mayor Kjarval; Red Hook Chamber of Commerce — Trustee Rothstein.[6]
NYCOM Conference Attendance Authorization
The following officers and employees are authorized to attend NYCOM meetings and training schools subject to budget availability, with preference to those who have not previously attended: Mayor, Board of Trustees, Clerk, Treasurer — NYCOM Winter Legislative Meeting, Annual Meeting and Training School, Fall Training School; Mayor and DPW Foreman — NYCOM Public Works Training School; Mayor, Deputy Mayor — Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council; Planning Board and ZBA members, Planning/Zoning Clerk — Dutchess County Planning Association.[5][6]
Village Board of Trustees Meeting Schedule
Village Board of Trustees meetings are held at 7:00 pm in Village Hall on the following dates: May 11, June 8, July 13, August 10, September 14, October 13, November 9, December 7, 2026; January 11, February 8, March 8, April 12, 2027 at 6:30 pm. All meetings are open to the public.[6]
Village Board Workshop Schedule
Village Board Workshops are scheduled at 6:30 pm on: April 27, May 26, June 22, July 27, August 24, September 28, October 26, November 23, December 21, 2026; January 25, February 22, March 22, 2027. All meetings are held in Village Hall and are open to the public.[6]
Justice Court Meeting Schedule
The Village of Red Hook Justice Court meets on the 1st Wednesday of each month at 6:00 pm in Village Hall.[4][5][6]
Criminal Court Meeting Schedule
The Village of Red Hook Criminal Court meets on the 3rd Wednesday of each month at 3:00 pm in Village Hall.[5][6]
Planning Board Meeting Schedule
The Planning Board meets on the 2nd Thursday of each month at 6:30 pm in Village Hall.[5][6]
Zoning Board of Appeals Meeting Schedule
The Zoning Board of Appeals meets on the 4th Thursday of each month at 6:30 pm in Village Hall.[5][6]
Public Spaces Committee Meeting Schedule
The Public Spaces Committee meets on the 3rd Thursday of April, July, October, and January at 6:00 pm in Village Hall.[6]
Village Green Committee Meeting Schedule
The Village Green Committee meets on the 3rd Thursday of each month at 4:00 pm in Village Hall.[6]
Climate Smart Community Task Force Meeting Schedule
The Climate Smart Community Task Force meets on the 3rd Thursday of each month at 4:00 pm in Village Hall.[6]
2025
Zoning Board of Appeals Appointments – Javsicas and Relingh
David Javsicas and Maarten Relingh are appointed to the Zoning Board of Appeals, each for a 5-year term ending April 8, 2030.[5]
2023
Planning Board Appointment – Pagano
Beth Pagano (Chair) is appointed to the Planning Board for a 5-year term ending April 3, 2028.[4]
History · superseded or expired
2025
Bank Depositories – Key Bank and M&T Bank Only
Superseded by footnote 6 (2026), which added NYCLASS as a third depository alongside Key Bank and M&T Bank.[1][2][3][4][5]
Ethics Code Acknowledgment (Pre-2026 Scope)
Superseded by footnote 6 (2026), which expanded the acknowledgment to include the Investment Policy, NYCLASS Investment Policy, and ADA Notice in addition to the Ethics Code and Procurement Code.[1][2][3][4][5]
Deputy Clerk Appointment – Devens (2025 Term)
Diana Devens was appointed Deputy Clerk for a 1-year term ending April 6, 2026. Superseded by reappointment in footnote 6 (2026) with a new term ending April 8, 2027.[5]
Public Spaces Initiatives Meeting Schedule (2025)
Superseded by footnote 6 (2026). Previously scheduled for the 4th Saturday at 10:00 am.[5]
Climate Smart Community Task Force Meeting Schedule (2025)
Superseded by footnote 6 (2026). Previously scheduled for the 3rd Thursday at 4:00 pm (same time retained, but committee structure and schedule document superseded).[5]
Communications Committee Meeting Schedule
Superseded by footnote 6 (2026), which did not renew the Communications Committee meeting schedule. Previously met on the 1st Wednesday at 1:30 pm.[5]
Human Relations Committee Meeting Schedule
Superseded by footnote 6 (2026), which did not renew the Human Relations Committee meeting schedule. Previously met on the 1st Thursday at 7:00 pm.[5]
Events Committee Meeting Schedule (2025)
Superseded by footnote 6 (2026), which changed the Events Committee to meet as needed. Previously met on the 2nd Tuesday at 6:00 pm.[5]
Village Board of Trustees Meeting Schedule (2025)
Superseded by footnote 6 (2026). Previously scheduled for specific dates May 2025 through April 2026 at 7:00 pm.[5]
Village Board Workshop Schedule (2025)
Superseded by footnote 6 (2026). Previously scheduled for specific dates April 2025 through March 2026 at 7:00 pm.[5]
2023
Village Treasurer Appointment – Urbin
Lori Urbin was appointed Village Treasurer for a 2-year term ending April 7, 2025. Term has expired.[4]
Associate Justice Appointment – Mansfield (2023 Term)
Thomas Mansfield was appointed Associate Justice for a 1-year term ending April 8, 2024. Superseded by reappointment in footnote 6 (2026).[4]
Zoning Board of Appeals Appointment – Luks (2023 Term)
Kristin Luks was appointed to the Zoning Board of Appeals for a 5-year term ending April 6, 2026. Superseded by reappointment in footnote 6 (2026) with a new term ending April 7, 2031.[4]
Village Green Committee Meeting Schedule (2025)
Superseded by footnote 6 (2026). Previously scheduled for the 2nd Sunday of April, July, September, and January at 6:00 pm.[4]
Criminal Court Meeting Schedule (2023–2024)
Superseded by footnote 5 (2025). Previously the Criminal Court met on the 3rd Wednesday at 4:00 pm; changed to 3:00 pm in 2025.[4]
Village Board of Trustees Meeting Schedule (2023)
Superseded by footnote 5 (2025). Previously the Board met on the 2nd Monday at 7:00 pm and workshops on the 4th Thursday at 7:00 pm.[4]
Planning Board Meeting Schedule (2023)
Superseded by footnote 5 (2025). Previously the Planning Board met on the 2nd Thursday at 7:00 pm; changed to 6:30 pm in 2025.[4]
Zoning Board of Appeals Meeting Schedule (2023)
Superseded by footnote 5 (2025). Previously the ZBA met on the 4th Thursday at 7:00 pm; changed to 6:30 pm in 2025.[4]
Village Green Committee Appointments (2023)
Superseded by footnote 6 (2026). Previously included Kym Bradley-Rickard (Liaison), Brian Foran, David Pearson, Kathy Pearson (terms ended April 8, 2024).[4]
Events Committee Appointments (2023)
Superseded by footnote 6 (2026). Previously included Melkorka Kjarval (Liaison), Karen Smythe, Amy Smith, Gabrielle Melton, Jeffrey Walsh, Nora Feldhusen (terms ended April 8, 2024).[4]
Public Spaces Initiative Appointments (2023)
Superseded by footnote 6 (2026). Previously included Steve Appenzeller (Liaison), Perry Allen, Ash Bradley-Rickard, Polina Malikin, Nicole Rogers, Betsy Brauer, Linda DiGasper (terms ended April 8, 2024).[4]
Human Relations Committee Appointments (2023)
Superseded by footnote 6 (2026). Previously included Melkorka Kjarval (Liaison), Amy Frost Boyd, David Markusen-Weiss, Renee Zhang (terms ended April 8, 2024).[4]
Communications Committee Appointments (2023)
Superseded by footnote 6 (2026). Previously included Melkorka Kjarval (Liaison), Karen Smythe, Lauren Cunningham (terms ended April 8, 2024).[4]
Main Street Committee Appointments (2023)
Superseded by footnote 6 (2026). Previously included Melkorka Kjarval (Liaison), Karen Smythe, Amy Smith, Betsy Brauer, Aynsley LaSalvia, Thomas LaSalvia, Kristin Larson (terms ended April 8, 2024).[4]
2020
2020 Reorganization – Mayor's Appointments and Mileage
Superseded by subsequent annual reorganization resolutions. The 2020 reorganization (footnote 1) had an expiration of June 30, 2021 and was replaced by footnote 2 (2021).[1]
Source resolutions
  1. [1]2020-04-16BROAD FORM – CONSOLIDATED REORGANIZATION
  2. [2]2021-04-12CONSOLIDATED REORGANIZATION STEPS
  3. [3]2022-04-11Broad Form – Consolidated Reorganization
  4. [4]2023-04-10RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION
  5. [5]2025-04-14Resolution to Broad Form – Consolidated Reorganization
  6. [6]2026-04-13Resolution to Broad Form – Consolidated Reorganization

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.