Intermunicipal Task Force Red Hook Infrastructure Monthly Report — January 2023

INTERMUNICIPAL TASK FORCE (ITF) RED HOOK INFRASTRUCTURE MONTHLY REPORT JANUARY, 2023

1. Red Hook Sewer Project

Meetings were held on January 13 and 27, 2023 in the Red Hook Village Building and via telephone conference call.

• a. January 13, 2023 – Progress Meeting #28: C.T. Male Associates (Kathryn Serra, Ron Smaka), Carver Construction (A. G. Bourgeois, Eric Klefbeck), Sausto Contracting (Mario Sausto), and the Village of Red Hook (Karen Smythe, Brent Kovalchik) attended. Items discussed included:

  • Tasks completed since December 30, 2022:

    • A total of 94 tanks, including 87 septic tanks and 7 grease traps, have been placed with associated electrical and plumbing work. 43 septic tanks and 10 grease traps remain to be placed. 12 properties have completed systems, hooked up to the WWTP, and are operational.

    • J.A. Lang and Orenco made a second site visit to check settings of duplex pumps.

    • Carver Construction has increased the number of workers on site, included 10 total and a second crew tasked with tying existing laterals/discharge pipes into the new tanks.

    • Sausto Contracting continues wiring existing electrical services to the new individual property control panels.

    • Warmer than normal winter weather is causing muddy conditions requiring clean-up throughout the Village.

  • Tasks Scheduled:

    • Carver Construction submitted as-built drawings of NYSDOT crossings, but profiles at given plan locations are still required and are forthcoming.

    • Sausto Contracting is required to submit a proposal to replace insufficient individual property electrical main panels.

  • Items needed from C.T. Male Associates:

    • C.T. Male Associates to provide Sausto Contracting clarification for the wiring of the schematic electrical hook-ups. C3ND will assist by offering consultation.

  • Application for Payment Status:

    • Carver Construction Pay Application #11 is being processed by the Village for submission and reimbursement from NYSEFC. December’s Pay Application #12 has been approved by C.T. Male Associates.

    • Sausto Contracting has been paid as submitted.

• Erosion/Sediment Control:

  - Due to warmer than normal winter conditions, attention to open grades are being performed. 
  

  • Requests for Information:

    • There are no RFIs outstanding.

  • Open Discussion/Incomplete Items:

    • Discussions with property owner of 1-7 East Market Street continue to resolve installing tanks in a limited space around second floor access stairs and walkways.

    • Various punch list items at the WWTP need to be complete including the installation of canopy over main panel board and connections of propane tanks to the emergency generator.

    • Various individual property interior plumbing reconfigurations, individual property electrical upgrades need to be complete.

• b. January 27, 2023 – Progress Meeting #29: C.T. Male Associates (Kathryn Serra, Kevin Dufek, Ron Smaka), Carver Construction (A.G. Bourgeois, Eric Klefbeck), NYSEFC (Rebecca Lanahan, Laura Squires), Village of Red Hook (Karen Smythe, Brent Kovalchik) attended. Items discussed included:

  • Tasks completed since January 13, 2023:

    • 101 tanks, including 91 septic tanks and 8 grease traps, have been placed. 47 septic tanks and 10 grease traps remain to be placed.

    • 73 properties have completed systems, hooked up to the WWTP, and operational.

    • Sausto Contracting is keeping up installing services to the new control panels.

    • C.T. Male Associates is required to locate existing laterals/discharge pipes at Firehouse Lane.

    • Alternate tank locations are being considered at the Red Hook Inn to avoid conflicts with backyard gardens and structures.

  • Tasks Scheduled:

    • Continuing installing tanks and hooking up electrical and WWTP services.

    • Carver Construction has increased the number of teams to 4 including 11-12 workers.

  • Items needed from C.T. Male Associates:

    • Location of Firehouse Plaza existing laterals/discharge pipes.

  • Items needed from Carver Construction:

    • Completed NYSDOT as-built drawings including profiles.

  • Items needed from Sausto Contracting:

    • Proposals to upgrade individual property electrical services (4 properties).

  • Application for Payment Status:

    • Red Hook Village and NYSEFC are up-to-date with Sausto Contracting.

• Carver Construction Pay Applications #11 and #12 are being processed by RHV and NYSEFC. Pay Application #13 is being reviewed by C.T. Male Associates.

  • Erosion/Sediment Control:

    - No issues have been reported. 
    

  • Site Safety:

    - No issues have been reported. 
    
    - Carver Construction employees will attend an annual site safety conference on February 6, 2023. 
    

  • Requests for Information (RFIs):

    - No RFIs have been submitted or are outstanding. 
    

  • Open Discussion:

    - Carver Construction anticipates substantial completion by the end of February, 2023.  C.T. Male Associates anticipates actual substantial completion date in April or May, 2023. 
    

• c. January 27, 2023 – Meeting with NYSEFC; NYS Environmental Facilities Corporation (Rebecca Lanahan, Laura Squires), C.T. Male Associates (Kathryn Serra, Kevin Dufek, Ron Smaka), Village of Red Hook (Karen Smythe, Brent Kovalchik). Items discussed included:

  - RHV to discuss scheduling a close-out date with USDA-RD. 
  
  - NYSEFC will submit required forms and paperwork to RHV to request a Maturity Extension.  NYSEFC long term close-out of long term financing is scheduled for September 30, 2023. 
  
  - NYSEFC requires an updated project schedule with anticipated Substantial and Final Completion dates and a funding draw-down schedule from RHV and C.T. Male Associates. 
  
  - C.T. Male Associates confirmed that the RHV-WWTP was operational as of December 14, 2022 and all required forms and approvals were forwarded to NYSDEC. 
  

• d. January 27, 2023 – Meeting with C.T. Male Associates (Kathryn Serra, Kevin Dufek, Ron Smaka) and the Village of Red Hook (Karen Smythe, Brent Kovalchik) to discuss extending the Substantial Completion date; increase funding and payment options to C.T. Male Associates for site inspectors past January 31, 2023.

• e. The 95[th] Annual Meeting of the New York Water Environment Association will be held in New York City on February 6-8, 2023. Kathryn Serra (C.T. Male Associates) will be presenting, “20 Years in the Making: Sanitary Sewer in the Village of Red Hook.” The presentation will outline over two decades of work to bring public sanitary sewer to the Village with a focus on the unique characteristics of the project.

2. Village of Red Hook Water Distribution System Maintenance and Improvement Project/Sewer Service Area Operating/Maintenance Procedures and Protocol

Meetings were held on January 6 and 27, 2023 in the Red Hook Village Building.