monthly— Board of Trustees Meeting
22 agenda items · 11 motions · 6 substantive · 1 formal resolutions · 3 agenda items linked to adopted resolutions
Agenda (22 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Pledge of Allegiance.
Action
Expected: info_only
Pledge of Allegiance.
#2Minute Approval – July 28, 2025 Workshop Meeting, August 4, 2025 Special Workshop MeetingNo vote recorded
Accept minutes from July 28, 2025 Workshop Meeting and August 4, 2025 Special Workshop Meeting.
Action
Expected: vote
Accept minutes from July 28, 2025 Workshop Meeting and August 4, 2025 Special Workshop Meeting.
#3Public Spaces AppointmentsDraft resolutionStill pending
Adopt a resolution concerning public spaces appointments.
Action
Expected: vote
Adopt a resolution concerning public spaces appointments.
attached: Resolution
#4Property Tax Receipts for Month of JulyInformationalNo vote recorded
Review property tax receipts for the month of July.
Action
Expected: info_only
Review property tax receipts for the month of July.
attached: Report
#5WIIA SCADA Upgrade Project – Final Deduct Change Order for ApprovalProposed motionNo vote recorded
Approve Change Order #2 for the WIIA SCADA Upgrade Project final deduct.
Action
Expected: vote
Approve Change Order #2 for the WIIA SCADA Upgrade Project final deduct.
attached: Change Order #2
#6Events Permit Process & ProcedureOtherNo vote recorded
Discuss events permit process and procedure.
Action
Expected: discussion
Discuss events permit process and procedure.
#7Hardscrabble Event approvalProposed motionAdopted
Approve the Hardscrabble Event.
Action
Approve the Hardscrabble Day event application.
Moved by Smith, seconded by Smythe
unanimouspassed
#8Letter of Support for Rebuilding Together grant applicationProposed motionAdopted
Authorize issuance of a letter of support for the Rebuilding Together grant application.
Action
Authorize the Mayor to send a letter of support for Rebuilding Together Hudson Valley on behalf of the Board.
Moved by Uku, seconded by Smith
unanimouspassed
#9Info Booth – Agreement with RH ChamberContract reviewNo vote recorded
Review and approve an agreement with Red Hook Chamber concerning the Info Booth.
Action
Expected: vote
Review and approve an agreement with Red Hook Chamber concerning the Info Booth.
#10Water Service Agreement – 32 HewlettContract reviewAdopted
Review and approve the water service agreement for 32 Hewlett.
Action
Authorize the Mayor to sign the Water Service Agreement Contract with 32 Hewlett Road (Town of Red Hook).
Moved by Smith, seconded by Uku
unanimouspassed
attached: Contract
#11Next Meetings: Workshop Meeting August 25, 2025, Board Meeting September 8, 2025No vote recorded
Announce next meetings: Workshop Meeting August 25, 2025 and Board Meeting September 8, 2025.
Action
Expected: info_only
Announce next meetings: Workshop Meeting August 25, 2025 and Board Meeting September 8, 2025.
#12MARYBETH De FILIPPIS – Treasurer's ReportNo vote recorded
Receive Treasurer's Report from Marybeth De Filippis.
Action
Expected: info_only
Receive Treasurer's Report from Marybeth De Filippis.
#13MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Department (Report #2), Sewer II Project; Red Hook Public Library; Saw Kill Watershed Community; Public Spaces Committee/Abrahams Park Taskforce; All Municipal Departments; Facilities–Building & Grounds; Climate Smart Communities Task ForceNo vote recorded
Receive Mayor Smythe's reports on police and law enforcement, fire department, sewer department (Report #2), sewer II project, red hook public library, saw kill watershed community, public spaces committee/Abrahams Park taskforce, all municipal departments, facilities–building & grounds, and climate smart communities task force.
Action
Expected: info_only
Receive Mayor Smythe's reports on police and law enforcement, fire department, sewer department (Report #2), sewer II project, red hook public library, saw kill watershed community, public spaces committee/Abrahams Park taskforce, all municipal departments, facilities–building & grounds, and climate smart communities task force.
#14DEPUTY MAYOR KJARVAL - Planning/Zoning, Building Department; Village of Red Hook Zoning Review Committee; Town Comprehensive Plan – Village Liaison; Human Relations Committee; Communications; Community Preservation Fund Advisory Board; Red Hook TogetherNo vote recorded
Receive Deputy Mayor Kjarval's reports on planning/zoning, building department, village of Red Hook zoning review committee, town comprehensive plan – village liaison, human relations committee, communications, community preservation fund advisory board, and Red Hook Together.
Action
Expected: info_only
Receive Deputy Mayor Kjarval's reports on planning/zoning, building department, village of Red Hook zoning review committee, town comprehensive plan – village liaison, human relations committee, communications, community preservation fund advisory board, and Red Hook Together.
#15TRUSTEE UKU – Materials Management; Department Public Works (Highway); Village GreenNo vote recorded
Receive Trustee Uku's reports on materials management, department public works (highway), and village green.
Action
Expected: info_only
Receive Trustee Uku's reports on materials management, department public works (highway), and village green.
#16TRUSTEE SMITH – Water Department (Utility Billing); Events Committee; Language Access; NY Forward/Grants; Speed Limit/School Speed ZoneNo vote recorded
Receive Trustee Smith's reports on water department (utility billing), events committee, language access, NY Forward/grants, and speed limit/school speed zone.
Action
Expected: info_only
Receive Trustee Smith's reports on water department (utility billing), events committee, language access, NY Forward/grants, and speed limit/school speed zone.
#17TRUSTEE MACCARININo vote recorded
Receive report from Trustee Maccarini.
Action
Expected: info_only
Receive report from Trustee Maccarini.
#18BUDGET ADJUSTMENTSOtherNo vote recorded
Consider budget adjustments.
Action
Expected: unknown
Consider budget adjustments.
#19VOUCHER REVIEW & APPROVALNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#20PUBLIC COMMENTNo vote recorded
Receive public comment.
Action
Expected: info_only
Receive public comment.
#21EXECUTIVE SESSIONNo vote recorded
Enter executive session.
Action
Expected: info_only
Enter executive session.
#22ADJOURN MEETINGNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (18)
Operations reports (DMR / wastewater / water) (1)
Department reports (5)
Other working drafts (12)
- WWTP Operation Report — Old Plant/RHC (Outfall 1B) — June 2025
- Analytical Lab Report — Wastewater samples — June 2025 (York Lab)
- Analytical Lab Report — Wastewater Fecal Coliform samples — June 2025 (York Lab)
- Technical Report — Wastewater samples (SDG N5F0331) — June 11, 2025 (York Lab)
- Technical Report — Wastewater samples (SDG N5F0546) — June 18, 2025 (York Lab)
- Technical Report — Wastewater samples (SDG N5F0741) — June 25, 2025 (York Lab)
- Deputy Mayor's Monthly Reports — August 11, 20252 versions
- Department of Public Works Report and Resource Recovery Data — August 11, 2025
- Water Quality Lab Report — Drinking water samples (SDG N5G0642) — July 23, 2025 (York Lab)
- Village of Red Hook Resource Recovery Data/Report
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (11 motions)
passedvote: 4-0 (1 abstain)
Accept the minutes from the July 28, 2025 Workshop Meeting and August 4, 2025 Special Workshop Meeting.
moved by Smith · seconded by Kjarval
Appoint members to the Public Spaces Committee as listed, with terms ending April 5, 2027.
moved by Smith · seconded by Uku
passedoperationalvote: unanimous
Approve the Water System SCADA Upgrades Project Contract #1E – Construction Change Order No. 2 (Avanti Controls) and authorize the Mayor to sign.
moved by Kjarval · seconded by Uku
passedoperationalvote: unanimous
Approve the Hardscrabble Day event application.
moved by Smith · seconded by Smythe
passedoperationalvote: unanimous
Authorize the Mayor to send a letter of support for Rebuilding Together Hudson Valley on behalf of the Board.
moved by Uku · seconded by Smith
passedoperationalvote: unanimous
Authorize the Mayor to sign the 2025 Village of Red Hook and Town of Red Hook Police Services Agreement.
moved by Kjarval · seconded by Smythe
passedoperationalvote: unanimous
Authorize the Mayor to sign the Water Service Agreement Contract with 32 Hewlett Road (Town of Red Hook).
moved by Smith · seconded by Uku
tabledvote: 3-2
Table the discussion of sending a letter to the Red Hook Town Board regarding the Red Hook Boat Club eminent domain proceedings to a future meeting.
passedvote: unanimous
Accept the Treasurer's Report for July 2025.
moved by Maccarini · seconded by Uku
passedvote: unanimous
Pay all Village bills after audit.
moved by Uku · seconded by Smith
passedvote: unanimous
Adjourn the August 11, 2025 Village Board Meeting at 9:48pm.
moved by Smith · seconded by Maccarini