Procurement Policy
Governs the village's purchasing and procurement procedures including bidding thresholds, contractor insurance requirements, and competitive purchasing rules.
In force, by year of last update
2019
Adopted Procurement Policy
Effective April 8, 2019, the Village adopted an updated procurement policy replacing all prior procurement policy text, reflecting current NYS limits and modernized internal purchasing thresholds and procedures. The Village Clerk is responsible for distributing the updated policy to Code publishers, department heads, Board members, and other appropriate persons.[4]
2018
Advance Approval of Claims
The Village Board has authorized advance approval of claims and vouchers for Village operations.[3]
2009
Contractor Liability Insurance Minimum
All contractors must maintain a minimum of $2,000,000 in liability insurance, with the Village named as an additional insured.[1]
Contractor Workers' Compensation Certificate
All contractors must have a current (updated) workers' compensation certificate on file with the Village.[1]
History · superseded or expired
2017
Piggybacking Purchases (§50-4.1)
Superseded by footnote 4 (2019 Procurement Policy adoption). Previously, Chapter 50 was amended to add §50-4.1 allowing the Village to purchase through bids solicited by the U.S. Government, New York State, and other political subdivisions subject to specific qualification criteria.[2]
Best Value Purchasing (§50-6.2)
Superseded by footnote 4 (2019 Procurement Policy adoption). Previously, Chapter 50 was amended to add §50-6.2 authorizing the Village to award purchase contracts (excluding capital purchases and public works) on the basis of best value using measurable evaluation criteria, subject to Board determination and documented procurement records.[2]
Source resolutions
- [1]2009-06-18Contractor insurance and workers' comp requirements
- [2]2017-12-11Proposed Revision to Procurement Policy
- [3]2018-04-09Advanced approval of claims
- [4]2019-04-08Adopt Updated Procurement Policy
Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.