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Personnel and Human Resources Policies

2026last touched · 14 source resolutions
↑Village/Rules/Policies/Adopted/personnel_and_hr_policies
Governs general employment policies including vacation time, payroll schedules, office hours, training budgets, community service, standard work day reporting, mileage reimbursement, and sexual harassment prohibitions.
In force, by year of last update
2026this year
Trustee Training Budget Allocation
The Trustee training budget line divided by four (4) is allotted to each Trustee for use on municipal training fees (e.g., NYCOM, NYS Comptroller) and associated necessary expenditures (e.g., mileage, lodging) without prior Board approval. If training fees and associated expenses exceed a Trustee's allocation, the Board must discuss and approve the expenditure in advance, and all expenses must go through the voucher audit process prior to reimbursement.[14]
2022
Village Office Building Hours
Village office building hours are set at 11:00 am – 4:00 pm, Monday through Friday.[11]
2019
Mileage Reimbursement Rate
Village officials and employees are reimbursed at the current federal IRS rate per mile for use of personal automobiles while performing official Village duties. Reimbursement is effective at the IRS rate in effect at the time of the trip.[5][8][10]
2018
Sexual Harassment Policy
The Village has adopted a Sexual Harassment Policy as modified by labor counsel to comply with New York State Labor Law §201-g. The policy is disseminated to all Village employees, applicants for employment, paid and unpaid interns, contractors, and persons conducting business with the Village.[9]
2017
Standard Work Day and Reporting — Elected and Appointed Officials
A Standard Work Day and Reporting Resolution for elected and appointed officials of the Village of Red Hook is in effect, establishing standard work day and reporting requirements for those officials.[7]
2016
Employee Attendance at Training Conferences
Officers and employees of the Village are authorized to attend municipal training meetings and conferences including NYCOM Annual Meeting and Training School, NYCOM Public Works School, NYCOM Fall Training School, and Association of Towns meetings. Attendance and reimbursement require prior mayoral approval.[6]
2011
Employee Training Budget — Lunch and Learn
The Mayor's contractual budget line is modified to include funding for Village employee training programs, specifically lunch and learn sessions.[3]
Vacation Time — Years 0–5 (Non-Union Full-Time)
Non-union full-time employees receive paid vacation time based on years of service up to three weeks at the five-year mark. Vacation time is non-cumulative.[4]
Vacation Time — Years 5–10 Tier (Non-Union Full-Time)
Non-union full-time employees who have completed five years of service receive one additional day of vacation at the five-year anniversary, plus one additional day per year up to the ten-year anniversary, for a maximum of four weeks of vacation at the ten-year anniversary. Vacation time is non-cumulative.[4]
2009
Voucher Signature Timeline
All vouchers shall be prepared and ready for trustee signature one week prior to each Board meeting.[2]
History · superseded or expired
2025
Temporary Building/Planning/Zoning Clerk — Katie Khakhar
Authorized Katie Khakhar as a temporary part-time Building/Planning/Zoning Clerk at $26.00/hr, working 10–15 hours per week, until Lara Hart's return from medical leave. Budget adjustments were made to General Fund Account 8010.1 for fiscal years 2024–25 and 2025–26. This was a time-bounded temporary appointment tied to Lara Hart's medical leave.[12]
2018
Mileage Reimbursement — 2018 Restatement
Superseded by Resolution 16-2019 (footnote 10), which restated the IRS-rate reimbursement policy effective immediately.[8]
2016
Mileage Reimbursement — Initial Authorization (2016)
Superseded by Resolution 7-2018 (footnote 8) and further by Resolution 16-2019 (footnote 10), which restated the IRS-rate reimbursement policy.[5]
2008
Sexual Harassment Policy (NYMIR, 2008)
Superseded by Resolution 24-2018 (footnote 9), which adopted an updated policy compliant with NY Labor Law §201-g.[1]
Source resolutions
  1. [1]2008-05-12Sexual Harassment Policy
  2. [2]2009-10-05Voucher signature timeline requirement
  3. [3]2011-04-29Mayor's employee training budget
  4. [4]2011-11-07Personnel Vacation Time Guidelines Amendment
  5. [5]2016-04-21Employee Personal Cars/Mileage
  6. [6]2016-04-21Employee attendance at schools and conferences
  7. [7]2017-03-13Standard Work Day and Reporting Resolution for Elected and Appointed Officials
  8. [8]2018-04-09IRS mileage rate reimbursement for Village travel
  9. [9]2018-10-15To Adopt a Sexual Harassment Policy
  10. [10]2019-04-08Mileage Allowances
  11. [11]2022-05-25Office Building Hours Change to 11am-4pm
  12. [12]2025-05-12RESOLUTION TO HIRE TEMPORARY BUILDING/PLANNING/ZONING CLERK WHILE LARA HART IS OUT ON MEDICAL LEAVE
  13. [13]2025-09-22Change Board meeting time to 6:00pm
  14. [14]2026-01-26Establish Trustee training budget allocation policy

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.