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Payroll, Financial Administration, and Fiscal Policy

2026last touched · 13 source resolutions
↑Village/Rules/Policies/Adopted/payroll_and_financial_administration
Resolutions governing payroll schedules and service providers, voucher and claims approval procedures, debt collection and re-levy procedures, procurement policy, and standard work day reporting for retirement system purposes.
In force, by year of last update
2026this year
ADP NYSLRS Custom Report Contract
The Mayor is authorized to sign a contract with ADP to create a custom report addressing New York State Local Retirement System (NYSLRS) enhanced ongoing reporting requirements.[13]
2025
D&S Pump & Supply Purchasing Account
A purchasing account has been established with D&S Pump & Supply for Village operations.[12]
2024
ADP Guaranteed Price Agreement
The Mayor is authorized to sign the ADP Guaranteed Price Agreement governing the Village's payroll and HR services pricing with ADP.[11]
2023
ADP Time Kiosk App Contract
The Mayor is authorized to sign a contract for the ADP Time Kiosk App for employee time tracking at a cost of $936 per year, plus the cost of three tablets and equipment to secure them.[10]
2019
Procurement Policy — Piggybacking Purchases
Village Code §50-4.1 authorizes the Village to make purchases through bids solicited by the U.S. Government, New York State, and other political subdivisions, subject to specific qualification criteria, as updated by the April 8, 2019 procurement policy adoption.[6][8]
Procurement Policy — Best Value Purchasing
Village Code §50-6.2 authorizes the Village to award purchase contracts (excluding capital purchases and public works) on the basis of best value using measurable evaluation criteria, subject to Board determination and documented procurement records, as updated by the April 8, 2019 procurement policy adoption.[6][8]
Procurement Policy — Current Adopted Text
Effective April 8, 2019, the Village adopted an updated procurement policy reflecting current NYS limits and modernized internal purchasing thresholds and procedures, replacing all prior procurement policy text. The Clerk is assigned to distribute the policy to Board members, department heads, and other appropriate persons.[8]
2018
Advanced Approval of Claims and Vouchers
The Village Board has authorized the advance approval of claims and vouchers for Village operations.[7]
2017
Standard Work Day and Reporting Resolution
The Village has adopted a Standard Work Day and Reporting Resolution establishing standard work days and reporting requirements for elected and appointed officials of the Village of Red Hook.[5]
2013
ADP Benefit Accrual System
The Village uses ADP's benefit accrual system to track vacation, sick, and personal time off for Police, Highway, and office staff. The system was implemented at a setup fee of $300.00 and a recurring cost of $14.00 bi-weekly.[4]
2010
Re-Levy Authorization for Funds Owed to the Village
The Village Clerk is authorized to re-levy any funds owed to the Village by a Village resident onto the Village Tax bill. Eligible charges include water, snow removal, escrow, and planning and zoning fees.[2]
Payroll Schedule
Village payroll is processed on a semi-monthly schedule, changed from the prior bi-weekly schedule to reduce administrative burden and save approximately two payrolls per year.[3]
2009
Voucher Signature Timeline Requirement
All vouchers shall be prepared and ready for trustee signature one week prior to each board meeting.[1]
History · superseded or expired
2020
COVID-19 Installment Tax Payment Plan (2020–2021)
Superseded/expired. For the 2020–2021 tax year only, Village real property taxes could be paid in two approximately equal installments: the first due by July 1 at no interest, and the second due by September 1, with standard interest accruing on late payments. Taxes paid through escrow accounts were ineligible. This resolution expired June 30, 2021 and was not renewed.[9]
Source resolutions
  1. [1]2009-10-05Voucher signature timeline requirement
  2. [2]2010-03-08Authorization for Village Clerk to Re-levy Funds Owed to the Village
  3. [3]2010-12-06Switch Payroll to Semi-Monthly
  4. [4]2013-01-07ADP Benefit Accrual System Implementation
  5. [5]2017-03-13Standard Work Day and Reporting Resolution for Elected and Appointed Officials
  6. [6]2017-12-11Proposed Revision to Procurement Policy
  7. [7]2018-04-09Advanced approval of claims
  8. [8]2019-04-08Adopt Updated Procurement Policy
  9. [9]2020-05-11Resolution Setting the Collection of Village Taxes
  10. [10]2023-02-13ADP Time Kiosk App contract authorization
  11. [11]2024-09-26ADP Guaranteed Price Agreement
  12. [12]2025-01-23Establish purchasing account with D&S Pump & Supply
  13. [13]2026-01-12ADP NYSLRS Custom Report Contract

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.