RESOLUTION TO APPOINT VILLAGE GREEN COMMITTEE MEMBERS FOR 2026

The resolution states only that 'the Village has established the Village Green Committee' without citing the local law, ordinance, or prior board resolution that created it. Village Law §4-412 (not included in the provided corpus — consider consulting it directly) generally governs the board's power to create committees and delegate functions. Confirming and citing that foundational authority in the WHEREAS clauses would strengthen the resolution's legal basis and make the record easier to audit.

The resolution frames the Board action as approving 'the Mayor's appointments,' which implies the Mayor holds the appointing power and the Board's role is confirmatory. Village Law §3-301 and related sections (not provided in the corpus — consider consulting them) govern the Mayor's executive powers, while the Board's authority to create committees and designate membership may require a separate basis. If the Village Green Committee was created by local law or resolution specifying the appointment mechanism, that source should be cited. If no such authority is documented, counsel should confirm whether this allocation of appointment power is proper.

Trustee Uku both seconded the resolution and was appointed as Liaison under it. OSC's Conflicts of Interest guidance notes that municipal officers and employees — including unpaid board members — should avoid situations that create even an appearance of divided loyalty. While serving as a board liaison to an advisory committee is a routine governance function and is unlikely to constitute a prohibited interest under GML Article 18 (there is no financial contract at issue), best practice would be to note in the minutes that the Board considered and found no conflict, particularly given that Uku participated in approving her own appointment.

The resolution schedules four meetings (January, April, July, September) through year-end. If the Village Green Committee's enabling legislation or prior resolutions specify a different minimum meeting cadence, this schedule may need adjustment. The resolution does not indicate whether special or emergency meetings may be called between scheduled dates; a clarifying note in the resolution or a standing rule for the committee would improve the record. This is a low-priority documentation gap with no apparent statutory violation.

The two WHEREAS clauses are minimal — they state only that the committee exists and that the Village wishes to appoint members. For an annual appointments resolution, this is common practice, but a stronger record would note the terms of office, the authority under which the Mayor nominates, and any residency or qualification requirements applicable to committee members. This is a documentation best-practice observation rather than a statutory deficiency.