RESOLUTION TO APPOINT COMMITTEE MEMBERS

The WHEREAS clauses state that both committees were 'established by Resolution,' but the resolution under review does not identify those prior resolutions by number, date, or subject matter. Consider whether the prior enabling resolutions specify term lengths, officer roles, and the mechanism for appointment (Mayor nomination with Board confirmation vs. direct Board appointment). If the enabling resolutions are silent or inconsistent with the terms stated here (e.g., Village Green Committee terms ending 12/31/25 vs. Events Committee terms ending 4/5/27), a question arises as to the source of authority for those different term structures. Counsel review of the underlying enabling resolutions would clarify whether this action is within the scope of delegated authority.

Village Law §2-248 addresses the appointment of officers at the first meeting of the board and contemplates joint action by mayor and trustees. The resolution recites that 'The Board approves the Mayor's appointments,' suggesting a nomination-and-confirmation model. Consider whether Village Law or the prior enabling resolutions specify which body holds appointment authority for advisory committee members, and whether this hybrid process (Mayor nominates, Board confirms by resolution) is the correct procedure or whether the Board holds plenary appointment power directly. If committee members are deemed 'village officers' under Village Law, additional oath or qualification requirements may apply.

GML Article 18 applies to officers and employees of a municipality 'whether paid or unpaid, or a member of a municipal board, commission or agency.' Advisory committee members appointed by this resolution may therefore be subject to conflict-of-interest disclosure requirements. The OSC guidance on conflicts of interest notes that the law applies broadly to unpaid board and commission members. Consider whether the Village's code of ethics requires newly appointed committee members to file disclosure statements and whether the resolution or onboarding process prompts that obligation.

The RESOLVED clause for the Events Committee lists 'Karen Smythe, Amy Smith – and as liaison' without naming a trustee liaison comparable to Trustee Uku's designation for the Village Green Committee. If this reflects the actual resolution text as adopted, the record is ambiguous as to whether a trustee liaison was designated and, if so, who it is. Consider whether the minutes should be corrected or supplemented to reflect the complete appointment, and whether a nunc pro tunc clarification is warranted to ensure the official record is unambiguous.

The appointment of Trustee Uku as liaison to the Village Green Committee is a substantive designation of a Board member to an ongoing committee role. While routine appointments need not generate extensive deliberation, noting at least that the appointments were reviewed and found acceptable, and that no conflicts were identified, would strengthen the procedural record. OSC's Fiscal Oversight guidance generally encourages boards to ensure the record reflects meaningful oversight rather than pro forma action.