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Guidelines for Village of Red Hook Board Meetings

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1 versions2026-04-23working document

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  1. 12026-04-23
    Guidelines for Village of Red Hook Board Meetings
    working documentmeeting · 2026-04-23

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Original file not available online (local: data/sources/village_docs/doc_2750.pdf)View version history →Meeting on 2026-04-23 →

Guidelines for Village of Red Hook Board Meetings

  • General Procedures

    • The Mayor presides at meetings. In the Mayor’s absence, the Deputy Mayor presides.

    • Every motion must be seconded before being put to a vote; all votes on motions must be recorded in their entirety in the Board’s minutes.

    • Once recognized, a member may not be interrupted when speaking unless it is to call them to order. If a member is called to order, they must stop speaking until the question of order is determined, and, if in order, they must be permitted to proceed. There is no limit to the number of times a member may speak on a question. Motions to close or limit debate may be entertained and require a majority vote to pass.

    • The Village attorney, subject to availability, will hold a virtual one-hour attorneyclient session during the day of the board meeting to review and discuss agenda items and other Village business as time allows.

    • o Meetings will end at 10pm unless the board by majority vote chooses to continue past 10pm. At 9pm, the board will review and prioritize remaining agenda items.

  • Agendas

    • The agenda is prepared by the Clerk at the direction of the Mayor. The Mayor or any Trustee may have an item placed on the agenda. Items for the agenda, including associated documents, must be provided to the Clerk in writing or via email at least two business days before the meeting’s start time (in the case of Monday meetings, end of day Thursday. The Clerk must post the meeting agenda and the documents to be discussed on the Village website at least 24-hours in advance (if a Monday meeting, it must be posted on Friday) to the extent practicable.

    • No resolution or business shall be transacted at a meeting of the Village Board unless such resolution or business appears upon the agenda of the meeting. By consent of a majority vote, this provision may be superseded so that the business or resolution may be considered and acted upon at such meeting even though not appearing on the agenda. Motions to table resolutions or business may be entertained and require a majority vote to pass.

    • o The Clerk will identify the source or author of any resolution on the agenda. o Any prepared statements should ideally be added to the agenda in advance to allow for constructive board discussion.

    • o The Mayor may request the attendance of any Village employee who may have relevant facts or information relating to an item on the agenda.

  • Resolutions o A statement of intent shall be listed prior to the body of any resolution. The Board will discuss and agree on the intent prior to reviewing and voting on the resolution.

September 22, 2025

  • Order of Business of Board of Trustee Meetings:

    • Call to order;

    • Pledge of allegiance to the flag (does not occur at workshop meetings),

    • Acceptance of minutes of previous meeting(s);

    • Public Hearing (if being held);

    • Acceptance of the agenda;

    • Public comment period (not required);

    • General Business;

    • Report of officers and committees (does not occur at workshop meetings);

    • Budget Adjustments (as needed);

    • Voucher Auditing; and

    • Adjournment

September 22, 2025

Changes between versions

2026-05-11→2026-05-11
adopted+35 −8

The document transitioned from a draft text to a formal resolution including meeting details, voting records, and attestation.

  • Document transitioned from a plain text summary to a formal 'VILLAGE OF RED HOOK RESOLUTION #____ - 2026'
  • Added meeting preamble: 'A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on May 11, 2026. The meeting was called to order by Mayor Smythe.'
  • Added formal voting table including Mayor Smythe, Deputy Mayor Kjarval, Trustee Uku, Trustee Allen, and Trustee Rothstein
  • Added attestation clause and signature line for 'Jennifer Cavanaugh, Clerk'
Show red-line diff
## **VILLAGE OF RED HOOK RESOLUTION #____ - 2026** ## **DATED: MAY 11, 2026** A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on May 11, 2026. The meeting was called to order by Mayor Smythe. ## **RESOLUTION AUTHORIZING THE TAX LEVY AND WARRANT FOR FISCAL YEAR 2026-2027** WHEREAS clauses: -, the budget for the fiscal year commencing June 1, 2026 has been duly adopted and filed with the Village Clerk, which includes $1,465,214 to be raised by the property tax levy. -; and WHEREAS, the Assessment Roll established by the Red Hook Assessor for fiscal year June 1, 2026 through May 31, 2027, shows the total assessed valuation of real property in the Village of Red Hook is $329,291,070. NOW THEREFORE BE IT RESOLVED clauses: -that the tax rate for the Village of Red Hook for the fiscal year commencing June 1, 2026, is fixed at the rate of $4.441892 on each $1,000 of assessed valuation for properties in the Village of Red Hook. -; and BE IT FURTHER RESOLVED that the sum of $1,465,214 shall be the taxes set for the fiscal year commencing June 1, 2026 and is hereby levied on the taxable property in the Village of Red Hook and that the Village Clerk is hereby authorized and directed to receive and collect such sums without additional charge between the first day of June and July 1st1[st] ; and between July 2nd2[nd] and July 31st31[st] to collect with any sum not yet collected, an additional charge of 5% as penalty; and between August 1st1[st] and August 31st31[st] to collect with any sum not yet collected, an additional charge of 6% as penalty; and between September 1st1[st] and September 30th30[th] to collect with any sum not yet collected, an additional charge of 7% as penalty; and between October 1st1[st] and November 2nd2[nd] to collect with any sum not yet collected, an additional charge of 8% as penalty. -; and BE IT FURTHER RESOLVED that the Village Clerk shall deliver the tax roll and warrant to the Village Treasurer on or before the first day of June 2026 and in November 2026, to deliver to the Board of Trustees an account of the taxes remaining due and unpaid; describing each parcel of real property upon which taxes are unpaid, showing the person or persons to whom the parcel is assessed and showing as to each parcel that amount of tax unpaid. -; and BE IT FURTHER RESOLVED that the Village Treasurer, with information provided by the Town Assessor, is authorized to levy and collect additional Village taxes upon termination of exempt status of real property in accordance with provisions of Section 494 of the Real Property Tax Law during the fiscal year beginning June 1, 2026. ## Motion by: Seconded by: The foregoing resolution was duly put to a vote, which resulted as follows: |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |---|---|---|---|---|---| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Uku|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Allen|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Rothstein|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:||||| I hereby attest that the above Resolution was approved by the Board of Trustees at its May 11, 2026, meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees ______________________ ____________________ Jennifer Cavanaugh, Clerk Date

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