Resolution to Broad Form – Consolidated Reorganization

VILLAGE OF RED HOOK RESOLUTION # - 2026 DATED: APRIL 13, 2026

A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on April 13, 2026. The meeting was called to order by Mayor Smythe.

RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION.

WHEREAS, the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including:

The Meetings Schedule, Official Newspaper, and the Mayor’s Appointees/Officers designations of any new appointments, and

WHEREAS, under Village Law §3-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards; and

WHEREAS, the Board has determined that Village Law §4-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies; and

WHEREAS, the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties; and

WHEREAS, the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and

WHEREAS all such claims must be presented at the next board meeting or workshop for audit; and

WHEREAS the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the board of trustees disallows; and

WHEREAS there is to be held during the coming official year a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School, d) NYCOM’s Public Works Training School, and e) the following county association meetings;

• Dutchess County Supervisors & Mayors Association

• Dutchess County Planning Association

• Dutchess County Transportation Council

WHEREAS attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality; and

WHEREAS, the Board of Trustees is meeting in-person on April 13, 2026; and

WHEREAS, the Board is aware of the existing Ethics Code, Investment Policy, and Procurement Code as embodied in our Local Law and is reminded of same; and

WHEREAS, the Board is aware of the existing NYCLASS Investment Policy and is reminded of same; and

WHEREAS, the Board is aware of the existing Notice under the Americans with Disabilities Act and is reminded of same, and

WHEREAS, the Board intends to complete the annual reorganization with consolidated voting and move to other business.

NOW, THEREFORE, BE IT RESOLVED:

The Board approves the Mayor’s appointments as listed below:

Clerk (2-yr term ending April 3, 2028): Jennifer Cavanaugh

Deputy Clerk (1-yr term ending April 8, 2027): Diana Devens

Associate Village Justice (1-yr term ending April 5, 2027): Hon. Thomas Mansfield

Planning Board: (5-year term)

Steve Zacharzuk, term ending April 7, 2031

Zoning Board of Appeals: (5-year term)

Kristin Luks, term ending April 7, 2031

Climate Smart Community Task Force: (2-year term) Michelle Gluck, term expires April 3, 2028 Cat Viega, term ending April 3, 2028 Josh Bardfield, term ending April 5, 2027

Events Committee: (2-year term)

Karen Smythe, Board Liaison & Member, term ending April 5, 2027 Amy Smith, term ending April 3, 2028

Public Spaces Committee:

The Board approves the Mayor’s assignments for understanding operations and assisting with long-term planning as listed below:

Building/Planning/Zoning Department: Deputy Mayor Kjarval, Liaison Highway Department, including Materials Management: Trustee Uku, Liaison Water Department: Trustee Rothstein, Liaison Sewer Department: Trustee Perry, Liaison Buildings and Grounds: Deputy Mayor Kjarval, Liaison Police Department: Deputy Mayor Kjarval, Liaison Communications: Mayer Smythe & Deputy Mayor Kjarval

The Board approves the Mayor’s assignments as listed below: Committees

Village Green Committee: Trustee Uku, Liaison

Public Spaces Committee: Trustee Allen, Liaison Climate Smart Community Task Force: Trustee Rothstein, Liaison Events Committee: Mayor Smythe, Liaison Projects Language Access Grant: Deputy Mayor Kjarval Compost/Food Waste Grant: Mayor Smythe School Speed Zone/25mph Speed Limit: Deputy Mayor Kjarval General Business District – sign review: Trustee Rothstein Zoning Review: Deputy Mayor Kjarval Liaisons

Red Hook Public Library: Trustee Uku, Liaison Town Comprehensive Plan: Deputy Mayor Kjarval, Liaison Saw Kill Watershed Community: Mayor Smythe, Liaison, Trustee Allen re Fisk St. Pond Town Community Preservation Fund Advisory Board: Deputy Mayor Kjarval, Liaison Red Hook Together: Deputy Mayor Kjarval, Liaison

Red Hook Chamber of Commerce: Trustee Rothstein, Liaison

The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes. Name of Institutions: Key Bank, M&T Bank and NYCLASS; and,

The Board will approve reimbursement to such officers and employees at the current federal IRS business rate per mile in effect at the time of the trip; and,

The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the Board of Trustees disallows; and,

The Board acknowledges review and familiarity with the Ethics Code, Procurement Code, Investment Policy, NYCLASS Investment Policy and Notice under the Americans with Disabilities Act of the Village of Red Hook; and,

That the following officers and employees are authorized to attend the following schools/meetings. Where expenses are requested to be paid by the Village, any expenditure must be approved by Mayor or Board of Trustees (as applicable) before the commitment of funds or attendance and where applicable, follow the Village’s Trustee Training Policy.:

• Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School

• Mayor, Department of Public Works Foreman: NYCOM’s Public Works Training School

• Mayor, Deputy Mayor: Dutchess County Supervisors & Mayors Association, Dutchess County Transportation Council

• Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association

The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper; and,

Renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public:

Village Board of Trustees Meetings:

May 11, June 8, July 13, August 10, September 14, October 13, November 9, December 14, 2026, January 11, February 8, March 8, April 12, 2027 at 6:00 pm

Village Board Workshops:

April 27, May 26, June 22, July 27, August 24, September 28, October 26, November 23, December 28 (21?), 2026 January 25, February 22, March 22, 2027 at 6:00 pm

|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:|Motion by: ____________________ Seconded by: _________________ The foregoingresolution was duly put to a vote, which resulted as follows:| |---|---|---|---|---|---| |Mayor Smythe|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |DeputyMayor Kjarval|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Uku|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Allen|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Trustee Rothstein|☐Aye|☐Nay|☐Abstain|☐Recuse|☐Absent/Excused| |Vote Total|||||| |Result|Motion:|||||

I hereby attest that the above Resolution was approved by the Board of Trustees at its April 13, 2026 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees

______________________ ____________________ Jennifer Cavanaugh, Clerk Date