Resolution to Broad Form – Consolidated Reorganization

VILLAGE OF RED HOOK RESOLUTION #__ - 2024

DATED:

A meeting of the Village of Red Hook was convened in public session at the Village Hall, 7467 South Broadway, Red Hook, NY on April 8, 2024. The meeting was called to order by Mayor Smythe and, upon roll being called, the following were present:

RESOLUTION TO BROAD FORM – CONSOLIDATED REORGANIZATION.

WHEREAS, the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including:

The Meetings Schedule, Official Newspaper, and the Mayor’s Appointees/Officers designations with any new appointments listed, and

WHEREAS, under Village Law §3-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards; and

WHEREAS, the Board has determined that Village Law §4-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies; and

WHEREAS, the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties; and

WHEREAS, the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges; and

WHEREAS all such claims must be presented at the next regular meeting for audit; and

WHEREAS the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the board of trustees disallows; and

WHEREAS there is to be held during the coming official year a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School, d) NYCOM’s Public Works Training School, and e) the following county association meetings;

• Dutchess County Supervisors & Mayors Association

• Dutchess County Planning Association

WHEREAS attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality; and

WHEREAS, the Board of Trustees is meeting in person on April 8, 2024; and

WHEREAS, the Board is aware of the existing Ethics Code and Procurement Code as embodied in our Local Law and is reminded of same; and

WHEREAS, the Board intends to complete the annual reorganization with consolidated voting and move to other business.

NOW, THEREFORE, BE IT RESOLVED:

The Board approves the Mayor’s appointments as listed below:

Village Clerk (2-yr term): Jennifer Cavanaugh, term ends April 6, 2026

Deputy Clerk (1-yr term): Diana Devens, term ends April 7, 2025

Associate Justice (1-yr term): Thomas Mansfield, term ends April 7, 2025

Fire Inspector: Gary Beck

Deputy Fire Inspector: Thomas Keith

Planning Board: (5-year term) David Markusen-Weiss, term ends April 2, 2029

Zoning Board of Appeals: (5 year term) Erik Cuthell, Chair, term ends April 2, 2029

Village Green Committee (1-year terms): Kym Bradley-Rickard, Liaison Brian Foran, term ends April 7, 2025 David Pearson, term ends April 7, 2025 Kathy Pearson, term ends April 7, 2025 Jason Baker, term ends April 7, 2025 Brenda Cagle, Ex Officio, term ends April 7, 2025

Events Committee (1-year terms): Melkorka Kjarval, Liaison Karen Smythe Amy Smith, term ends April 7, 2025 Gabrielle Melton, term ends April 7, 2025 Jeffrey Walsh, term ends April 7, 2025 Nora Feldhusen, term ends April 7, 2025

Public Spaces Initiative (1-year terms): Steve Appenzeller, Liaison Perry Allen, term ends April 7, 2025 Ash Bradley-Rickard, term ends April 7, 2025 Polina Malikin, term ends April 7, 2025 Nicole Rogers, term ends April 7, 2025 Betsy Brauer, term ends April 7, 2025 Linda DiGasper, term ends April 7, 2025

Human Relations Committee (1-year terms): Melkorka Kjarval, Liaison David Markusen-Weiss, term ends April 7, 2025 Renee Zhang, term ends April 7, 2025

Communications Committee (1-year terms): Melkorka Kjarval, Liaison Karen Smythe Lauren Cunningham, term ends April 7, 2025

Main Street Committee (1-year terms): on hiatus

The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes. Name of Institutions: Key Bank and M&T Bank; and,

The Board will approve reimbursement to such officers and employees at the current federal IRS rate per mile in effect at the time of the trip; and,

The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the board of trustees disallows; and,

The Board acknowledges review and familiarity with the Ethics Code and Procurement Code of the Village of Red Hook; and,

That the following officers and employees are authorized to attend the following schools:

• Mayor, Board of Trustees, Clerk, Treasurer: a) NYCOM’s Winter Legislative Meeting, b) NYCOM’s Annual Meeting and Training School, c) NYCOM’s Fall Training School

• Mayor, Highway Foreman: NYCOM’s Public Works Training School

• Mayor: Dutchess County Supervisors & Mayors Association

• Planning Board and Zoning Board of Appeals members, Planning/Zoning Clerk: Dutchess County Planning Association

The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper; and,

Renews the meeting schedule as follows. All meetings are held in Village Hall and are open to the public:

Village of Red Hook Justice Court 1st Wednesday 6:00 pm Village of Red Hook Criminal Court 3rd Wednesday 3:00 pm Planning Board 2nd Thursday 6:30 pm Zoning Board of Appeals 4th Thursday 6:30 pm Communications Committee 1st Wednesday 1:30 pm Events Committee 2nd Tuesday 6:00 pm Human Relations Committee 1st Thursday 7:00 pm

Public Spaces Initiatives 4th Saturday 10:00 am Village Green 2nd Sunday of Sept., Dec., Mar., Jun. 6:00 pm

Village Board of Trustees Meetings:

May 13, June 10, July 15, August 5, September 9, October 7, November 4, December 9, January 13, February 10, March 10, April 14 at 7:00 pm

Village Board Workshops:

April 25, May 23, June 27, July 25, August 22, September 26, October 24, November 21, December 19, January 23, February 27, March 27 at 7:00 pm

Motion by: Seconded by:

Vote:

I hereby attest that the above Resolution was approved by the Board of Trustees at its April 8, 2024 meeting, and that I have been authorized to sign this Resolution by decision of the Board of Trustees

______________________ ____________________ Jennifer Cavanaugh, Clerk Date