Red Hook WatchIndependent Community Resource

ACS Proposal — Water Main & Valve Locates

↑Meetings/Document history/chain_0980
1 versions2022-06-27attached document

Versions

  1. 12022-06-27
    ACS Proposal — Water Main & Valve Locates
    attached document

Document

Open original PDFView version history →Meeting on 2022-06-27 →

ACS PROPOSAL

________________________________________________________________________________________________

PROPOSAL WATER MAIN & VALVE LOCATES

LOCATION: NORTHEAST QUADRANT VILLAGE OF RED HOOK NY

________________________________________________________________________________________________

CLIENT:

DELAWARE ENGINEERING, DPC 28 MADISON AVENUE EXTENSION ALBANY, NY 12203

Attn:

Ablen Amrod, P.E. Office: 518-452-1290 Cell: 845-399-4028 aamrod@delawareengineering.com

Proposal Submitted By:

ACS

(Admiral Conservation Services II, Inc.) POB 448 Georgetown, CT 06829 203.544.7190 ACS EIN: 06-1497247 www.acsunderground.com

____________________________________________________________ MAY 5, 2021

1/3

BACKGROUND

ACS has been asked to submit a proposal to Delaware Engineering for locating underground water mains and valves for the Village of Red Hook Northeast quadrant water system. All water mains and valves need to be marked-out in the area outlined in red as shown on a supplied map. This is the proposal outlining the Approach and Costs & Timing.

APPROACH

The area where the water mains and valves are being located must be clearly defined. Any utility drawing/plans of the site should be provided to the ACS technician upon arrival.

Locates: Any metallic mains/valves are located by using locating equipment that sends a specific low frequency radio signal onto the line. This is a specific signal for the particular utility being located. For this signal to be sent along the line an attachment needs to be made onto the line at some point. This is normally done where the line enters or leaves a building and goes underground or where it is visible (or a component of) at some point. The attachment that is made is a transmitter and this then sends the signal to a receiver that is able to pick up the signal and trace the line along the ground surface. To obtain the depth reading the transmitter uses a different mode for vertical locates. Depth readings cannot be guaranteed due to factors beyond the control of ACS (equipment tolerance, line placement, etc.). Valves are also located with specialized metal detectors and/or GPR as needed.

Any water main that is plastic, or cannot maintain signal continuity, and/or contains nonmetallic materials that has no working tracer wire cannot be located and is not the responsibility of ACS unless located by GPR*.

Ground Penetrating Radar (GPR)*: GPR uses radio waves to detect/locate underground water mains and valves. The machine is pushed across the ground surface of the subsurface area under investigation as radio waves are simultaneously reflected to the equipment monitor. The image is then recorded as to what is being seen underground with the ACS technician is specially trained to determine what these images signify.

*All work is conducted on a best effort basis. It should be noted electrical interference could possibly interfere with signal reflection thereby creating distorted and/or no viewable images. There are no guarantees any or all water mains and valves can be found via GPR. This is strictly dependent upon proper operation of the equipment at the site (issues with electrical signals, water table, soil composition, pipe placement, etc.). Proper operation of equipment can only be determined once the technician is on-site and work has begun. The Client shall be notified of any GPR issues encountered.

As the water mains and valves are located, they are marked-out on the ground with temporary marking paint and/or flags for further reference. Since mark-outs are only temporary, the Client is responsible for utilizing these marks for proposed purpose within a reasonable timeframe and/or site conditions. A daily Job Report with a Google Overlay and photographs is also provided within 1-2 business days.

COSTS & TIMING

For this Project, the not-to-exceed rate for locating underground water mains and valves is $32,700 plus sales tax unless an exempt certificate is provided. This is for 1 technician for up to 7-hours at site Monday-Friday between the hours of 7:30am-4:30pm; $1635 per day×20 days and only charged for actual days needed.

All work is conducted on a best effort basis. No work can be conducted in inclement weather. This work assumes confined space entry is not needed. The Client is responsible for limiting access to the immediate work areas, obtaining any required permits, and for providing traffic control if needed.

COMMISSIONING

For the job to go ahead a signed copy of this proposal and/or a Purchase Order needs to be emailed to ACS serving as your authorization to proceed with this work.

2/3

Payment for ACS Services

Payment terms are by Credit Card or by an ACH Bank Draft. This proposal is a binding contract when signed by all parties. The contract is governed by the Laws of the State of Connecticut. Client hereby agrees to in personam and subject matter jurisdiction in the State of Connecticut including but not limited to small claims actions.

**Additional Insureds needing to be listed for this Project are as follows (please list below or email):

______________________________________________________________________________.

E-Mail To: jschimke@acsunderground.com

Receipt of this proposal is acknowledged and its terms and conditions are accepted.

X_______________________________ Date ____________________ ________________________________ Title _____________________ Client Name (print) x________________________________ Date ____________________ Name ____________________________Title _____________________ Admiral Conservation Services II, Inc. (ACS)

**This Proposal shall also serve as the written & executed agreement between the Client & ACS for insurance purposes as required for including specific insurance requirements and/or Additional Insureds on a Certificate of Insurance. If a Purchase Order is provided, the PO shall also serve as the written & executed agreement for insurance purposes.

3/3

Changes between versions

2026-03-09→2026-03-09
clerical+3 −3

Changed reference from 'Notice of Violation' to 'letter' regarding DEC compliance issue.

  • NY ALERT NOTIFICATIONS section: 'Noncompliance Reports submitted to DEC' changed to 'Notice of Violations submitted to DEC'
  • 'DEC issued a Notice of Violation, attached' changed to 'DEC issued a letter, attached'
Show red-line diff
## Village of Red Hook SEWER OPERATONS REPORT ## Late January/February 2026 We had operational meetings on Jan. 22, Feb. 5, Feb. 19 where we reviewed sewer operations. Present were Village Engineer Robert Flores, Sewer Operator Les Coon, DPW Foreman Jake Smith, Sewer Clerk Jen Cavanaugh, and Mayor Karen Smythe ## SEWER OPERATIONS: ODORS – Throughout February we had a series of odor complaints Feb. 5, 13 & 20 from Red Hook Estates, Feb. 15, 27 (2) from Smith Street. One from Kent Rd. appears to have been a private septic system issue; all the others appear to have come from our EQ tank. Last March 2025, a system to pull the air from the EQ tank into the odor control system was installed. On Monday, March 2, it was discovered that the blower fan that operated this system had failed. The operator thought they had confirmed it was working but it turns out it was not. A replacement fan was installed Monday (3/2/26) afternoon. ## NY ALERT NOTIFICATIONS/NOTICE OF VIOLATIONS On Feb. 20 & 24 there were NY Alerts and NoncomplianceNotice Reportsof Violations submitted to DEC regarding partially treated discharge. 2/20 was both Plant 1A & 1B. 2/24 was Plant 1B. In both cases solids were lost through the clarifier causing the sand filter to clog and overflow into the clearwell – meaning that the full treatment didn’t happen prior to discharge. DEC issued a Notice of Violationletter, attached. To simplify, the flow into the WWTPs was too much for the plants to handle. The design of the plant called for an EQ tank that is too small for proper operations. When the influent comes in all at once, without the extra EQ tank capacity, there is nowhere else for the influent wastewater to go. It is impossible to predict when these extra flows are going to occur. The interim solution prior to the expansion of our EQ tank capacity, is to set up a remote high-level event alarm system so the operator is alerted immediately to a high-level situation. A modem with cell service that will allow for internet access has been purchased and programmed. The full system with floats and sensors is scheduled to be installed and operational by 3/5&6. Once the ground thaws, Archtop will install underground fiber to supply the internet for the future. There is also a second temporary, above ground EQ tank waiting for back-ordered parts. Once these parts arrive, there will be additional temporary EQ capacity to help mitigate the extra flows. Until we are able to permanently add additional EQ tank capacity, we are operating with several temporary solutions. The alarm system should help to catch these overflow events faster, thus preventing partially treated discharges to occur. This plant design has little if any margin for error. In late February, we discovered that NYS’s NY Alert system was not distributing all our submitted alerts. We reached out to NY Alert and they did discover that DEC had made an error. From NY Alert: - _After a lot of digging, we have determined DEC made an error when creating the security role that had an incorrect setting preventing you from issuing alerts to the required group despite the template being set up properly. The setting has been corrected, and it should work properly going forward._ **NY Alert Support** ## COLLECTION SYSTEM – FROZEN PIPES With the unusually extended period of temperatures below freezing this winter, we found that some of the pipes from the septic tanks connecting to the forcemains have frozen – the majority of these are tanks in parking lots leaving less insulation from the ground to protect the pipes from freezing. Unfortunately, the design did not call for adequate insulation or depth to ensure these pipes wouldn’t freeze. When the system called for the pump to come on, the wastewater was not able to go through the pipe, causing the alarm to go off. These tanks must be pumped out by the Village waste hauler until the thaw. We are looking forward to the warmer weather and will be considering options for solutions for next winter. ## REMAINING REPAIRS NEEDED There are some repairs that still need to be made including replacing the return activated sludge valve in plant 1B (old plant) on the West side. When an attempt was made to replace the valve, the surrounding pipe broke. So further work needs to be done to replace the pipe as well as the valve. The UVs have been repaired. There is one sensor that is not reading correctly that needs to be fixed. One of the generators needs a new switch. ## ENGINEERING AUDIT Delaware Engineering has conducted an audit of sewer operations. We are waiting for the report. ## WEBSITE UPDATE The WWTP page under the Sewer Department on the Village’s website is updated regularly. There is a lot of information and documents on this page. Deputy Mayor Kjarval has completed a refresh of the page, reorganizing the data, making it easier to navigate and find information.

Referenced by

These other documents cite or incorporate this one: