All boards · 2024

Accept the minutes from the December 9, 2024 Board of Trustees meeting.

Continue the discussion of amending §200-18.1 Animal husbandry, hens and honeybees.

Authorize the Mayor to sign Change Order No. 1 to the Cherry & Graves Street Water System Upgrade contract.

Pay all Village bills after audit.

Adjourn the December 19, 2024 Village Board Workshop Meeting.

Accept the minutes from the November 21, 2024 Board of Trustees Workshop Meeting and December 2, 2024 Board of Trustees Special Workshop Meeting.

Go into Executive Session at 7:09pm to discuss matters pertaining to employment review and a United Public Service Employees Union grievance.

Return to the public session of the December 9, 2024 Village Board Meeting at 7:24pm.

Raise non-union Village employee wages effective on various dates as specified.

Authorize the Mayor to sign the Memorandum of Agreement with the United Public Service Employees Union relating to an amicable resolution to Grievance Number G-24027.

Authorize the Mayor to sign the proposal with Heather Bruegl for the Indigenous History project for $3,500.

Authorize the Mayor to sign the EAP Services renewal agreement.

Authorize the Mayor to sign the Frontier Services Agreement for a static IP address at the Water Treatment Plant.

Appoint VanDeWater & VanDeWater LLP, Kyle Barnett as Village Attorney effective January 1, 2025.

Approve the March 18, 2025 Village Elections with specified election inspectors and procedures.

Approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2025-2026.

Authorize the Mayor to sign the Amendment to the Intermunicipal Sewer Agreement with the Town of Red Hook.

Accept a donation of seed packets (value of $227) from Sow Rite Seeds to the Village's Public Spaces Initiative.

Authorize various purchases using ARPA funding including Village Hall improvements and water/police equipment.

Accept the Treasurer's Report for November 2024.

Authorize the Mayor to enter into a contract with Recite Me for website accessibility service subscriptions for the Red Hook Library and Village of Red Hook.

Pay all Village bills after audit.

Adjourn the December 9, 2024 Village Board Meeting at 9:06pm.

Authorize the Mayor to send a letter to the New York State Liquor Authority waiving the 30-day waiting period for Mazi's Greek Kitchen Bar's liquor license application.

Certify that the unpaid 2024-2025 Village property taxes being referred to Dutchess County for collection is $23,103.12.

Adjourn the December 2, 2024 Village Board Special Workshop Meeting.

Accept the minutes from the November 4, 2024 Board of Trustees Meeting.

Approve the Mayor's appointment of Christopher Montalto, Esq. as Special Prosecutor for a term ending April 7, 2025.

Certify that unpaid 2024-2025 Village property taxes being referred to Dutchess County for collection is $23,103.11 as confirmed with Village tax collection records.

Authorize the Mayor to sign the engagement letter with Hawkins Delafield & Wood LLP as Village Bond Counsel.

Authorize the Mayor to sign the Dutchess County Crisis Intervention Team and Behavioral Evaluation & Assessment Patrols Agreement.

Authorize the Mayor to renew the Dutchess County shared services procurement assistance program contract.

Authorize the Mayor to sign the United Public Service Employees Union (UPSEU) Department of Public Works Memorandum of Agreement (MOA) and Contract.

Authorize the Mayor to sign the United Public Service Employees Union (UPSEU) Police Department Memorandum of Agreement (MOA) and Contract.

Pay all Village bills after audit.

Adjourn the November 21, 2024 Village Board Workshop Meeting.

Accept the minutes from the October 24, 2024 Board of Trustees Workshop Meeting.

Authorize the Mayor to enter into an on-call contract with H&N Towing Enterprises for seasonal parking violation towing at $205.00 per vehicle including 3 days storage and $75.00 per day thereafter.

Authorize the Mayor to sign the Penflex Service Fee Agreement for the 2024-2025 Service Award Program Administration.

Resolution to abolish the Office of Village Justice upon expiration of the current term ending April 5, 2027, subject to permissive referendum.

Resolution to authorize change to full-time Treasurer position, hiring at $30/hour with 15% health insurance contribution, effective January 6, 2025.

Resolution for Budget Adjustments to Village General, Water, & Sewer Funds to reflect current information and expenses.

Authorize the Mayor to submit a grant application to Dutchess County to establish a compost collection program with an 18-month commitment and ongoing annual cost not to exceed $1,000.

Accept the Treasurer's Report for October 31, 2024.

Pay all Village bills after audit.

Go into Executive Session at 8:31pm to discuss collective bargaining negotiations with United Public Service Employees Union for Police and Public Works Departments contracts.

Return to public session from Executive Session at 9:19pm.

Adjourn the November 4, 2024 Village Board Meeting at 9:20pm.

Accept the minutes from the October 7, 2024 Board of Trustees Meeting.

Approve Construction Change Order No. 1, Work Change Directive No. 1, Work Change Directive No. 2, and Work Change Directive No. 3 related to WIIA grant projects.

Approve Closeout Change Order No. 1 for WIIA grant projects with $5,000 held for final inspection in August 2025.

Approve payment of $1,600 to Community Action Partnership (CAP).

Authorize Mayor Smythe to sign the 2024-2025 Sand & Salt Cooperative Agreement with the Town of Red Hook.

Authorize Mayor Smythe to sign an extension to the MIG/Language Access Grant Contract.

Authorize Mayor Smythe to sign a contract with Royal Carting for a 6 yard dumpster at Village Highway Garage, decreasing monthly costs.

Approve payment of all Village bills after audit.

Go into Executive Session at 8:00pm to discuss collective bargaining negotiations with United Public Service Employees Union for Police and Public Works Departments.

Return to public session from Executive Session at 8:40pm.

Adjourn the October 24, 2024 Village Board Workshop Meeting at 8:41pm.

Accept the minutes from the September 9, 2024 Board of Trustees Public Hearing & Meeting and September 26, 2024 Board of Trustees Workshop Meeting.

Accept the 2023–2024 Annual Financial Report (AFR).

Authorize the Village of Red Hook to pursue a grant application to obtain funding for the Village of Red Hook Justice Court.

Amend the bond resolution adopted on August 28, 2019, and amended on November 14, 2022, relating to various improvements to the Village water system, increasing the estimated maximum cost from $1,800,000 to $2,000,000.

Authorize the Mayor to sign the agreement with U-Audit on written confirmation that the fee for future cost savings be a duration no more than one year.

Approve the hiring of Cameron Duntz and Jerome Smith III to fill vacant part-time laborer positions in the Department of Public Works.

Accept two gifts to the Public Spaces Initiative: a gift of $300 from Kesicke Farm for selling pumpkins to the Village at wholesale prices, and a bookcase valued at $323 donated by David Sokol for the Red Hook Community Center seed library program.

Authorize the purchase of equipment for the Highway Department using ARPA funding, including a storage container, a carport canopy shelter, and a hydrant exerciser.

Accept the Treasurer's Report.

Pay all Village bills after audit.

Adjourn the October 7, 2024 Village Board Meeting.

Amend the General Fund budget for Fiscal Year Ending 5/31/25 with corrected account codes and budget figures.

Authorize the Mayor to sign the Fiscal Advisors Agreement for WIIA Project 18787.

Authorize the Mayor to sign the ADP Guaranteed Price Agreement.

Authorize the Mayor to sign the ChargePoint Web Connection 2-year Renewal Contract under NYS OGS State Contract Pricing.

Table the Village Court Copier Lease Agreement until a future meeting.

Pay all Village bills after audit.

Adjourn the September 26, 2024 Village Board Workshop Meeting.

Approve the minutes from the August 5, 2024 Board of Trustees Public Hearing & Meeting, August 22, 2024 Board of Trustees Workshop Meeting, and September 4, 2024 Board of Trustees Special Meeting.

Close the public hearing for Wastewater Treatment Plant Upgrade Phase II – SEQRA and lead agency designation.

Adopt a Negative Declaration for the Village of Red Hook WWTP and STEP Sewer System Upgrade – Phase II, confirming SEQRA Lead Agency designation and determining no significant adverse environmental impact.

Go into Executive Session to review the qualifications of a potential Police Officer.

Reopen public session.

Appoint David Schmitz as a part-time Police Officer.

Authorize the Mayor to sign the ArchTop Fiber Micro-trenching Construction Agreement.

Proclaim October 2024 as National Breast Cancer Awareness Month and invite the community to participate in 'Light the Village Pink' celebration.

Temporarily restrict parking on the north side of Park Avenue and for 200 feet on Church Street Extension to ensure emergency vehicle access and add a crosswalk across Park Avenue.

Amend the General Fund budget for Fiscal Year Ending May 31, 2024 to reflect current information and expenses.

Amend the Water Fund budget for Fiscal Year Ending May 31, 2024 to reflect actual information and expenses.

Amend the Sewer Fund budget for Fiscal Year Ending May 31, 2024 to reflect actual information and expenses.

Accept the Treasurer's Report for August 31, 2024.

Pay all Village bills after audit.

Adjourn the September 9, 2024 Village Board Meeting.

Go into Executive Session to discuss a candidate for possible employment/appointment.

Return from Executive Session to public session.

Appoint Ron Potter as a part-time Village of Red Hook Police Officer, primarily to work within the School Resource Officer (SRO) program.

Adjourn the September 3, 2024 Village Board Special Workshop Meeting.

Table approval of the minutes from the August 5, 2024 Board of Trustees meeting.

Approve Village sponsorship of the Beyond Zero film screening including use of municipal logo at no cost to the Village.

Authorize purchase of a 2011 Cross Country 7' x 16' equipment trailer from Jerome Smith for $2,200 from the Water Fund Capital Outlay budget.

Approve the 2023 Red Hook Fire Company Firefighter Length of Service Award Program records and authorize the Mayor to sign the 2023 Sponsor Authorization Form.

Amend the General Fund budget for Fiscal Year Ending 5/31/25 to reflect current revenues and expenses across multiple accounts.

Pay all Village bills after audit.

Adjourn the August 22, 2024 Village Board Workshop Meeting at 7:57pm.

Approve the minutes from the July 15, 2024 and July 25, 2024 Board of Trustees meetings.

Open the public hearing for Wastewater Treatment Plant Upgrade Phase II – SEQRA and lead agency designation.

Continue the public hearing for Wastewater Treatment Plant Upgrade Phase II – SEQRA and lead agency designation to September 9, 2024.

Accept the Village of Red Hook Court Audit for fiscal year ending 5/31/2024 and the Revised Audit ending 5/31/2023.

Authorize the purchase of a 2011 Cross Country 7' x 16' equipment trailer from Jerome Smith for $2200 to transport the Village's mini-excavator, with legal counsel consultation and purchase from the Water Fund budget.

Accept the Treasurer's Report for July 31, 2024.

Pay all Village bills after audit.

Adjourn the August 5, 2024 Village Board Meeting.

Approve the minutes from the July 15, 2024 Board of Trustees meeting.

Appoint Grace Kachigian to the Red Hook Public Library Board of Trustees filling the seat and continuing the term of Don O'Shea.

Authorize the Village to send a letter of support for the Town of Red Hook Cookingham Farm Trail Connector Grant Application.

Pay all Village bills after audit.

Adjourn the July 25, 2024 Village Board Workshop Meeting.

Approve the minutes from the June 20, 2024 Board of Trustees Workshop Meeting and July 3, 2024 Board of Trustees Special Workshop Meeting after correction of a typographical error.

Authorize purchase of four solar radar speed signs to be installed at the four entrances to the Village.

Modify the USDA Form E Budget for the Sewer Project with adjustments to line items.

Declare intent to serve as SEQRA lead agency for Wastewater Treatment Plant Upgrade Phase II.

Authorize submission of Consolidated Funding Application (CFA) grant application for the Sewer Phase II project.

Adopt amended Building/Planning & Zoning Department Fee Schedule.

Approve the appointment of Linda Duval to the Human Relations Committee.

Appoint Mackey Butts & Whalen, LLP, Richard Olson as Village Attorney.

Accept the Treasurer's Report for June 2024.

Pay all Village bills after audit.

Adjourn the July 15, 2024 Village Board Meeting.

Pay all Village bills available at 6/20/2024 and 7/3/2024 meetings after audit.

Go into Executive Session to discuss UPSEU Union (Police & Highway) contract negotiations.

Return to public session.

Adjourn the July 3, 2024 Village Board Special Workshop Meeting.

Approve the minutes from the June 10, 2024 Board of Trustees Meeting.

Authorize Trustee Bradley-Rickard to pursue membership with ICLEI and secure an agreement to share the cost with the Town of Red Hook.

Accept the increase in contract price with Vanguard Cleaning effective August 1, 2024.

Approve the Application for Corrected Tax Roll by Hearty Roots Community Farm property at 1-29 Camp Road.

Authorize the purchase of a new Hyundai HX-35 Excavator with ARPA funds for $62,993 from A. Montano Co., Inc.

Adjourn the June 20, 2024 Village Board Workshop Meeting.

Approve the minutes from the May 23, 2024 Board of Trustees Workshop Meeting and June 4, 2024 Board of Trustees Special Workshop Meeting after correction of typographical errors.

Appoint Grace Kachigian to the Red Hook Public Library Board of Trustees filling the seat and continuing the term of Don O'Shea (expires May 2025).

Authorize the Mayor to sign the Intermunicipal Agreement for Sewer Service with Town of Red Hook including a modification to item 8e.

Authorize submittal of Sewer Phase II Project for listing on the Clean Water State Revolving Fund Intended Use Plan (IUP).

Accept the Treasurer's Report for May 2024.

Pay all Village bills after audit.

Adjourn the June 10, 2024 Village Board Meeting.

Authorize the purchase and payment of an electric vehicle, related equipment, and charging station for the Police Department using the awarded CREST grant.

Close the public meeting to go into Executive Session to discuss a personnel matter (hiring).

Reopen the public meeting from Executive Session.

Hire David Schmidt as a part-time Police Officer in training.

Adjourn the June 4, 2024 Village Board Workshop Meeting.

Approve the minutes from the May 13, 2024 Board of Trustees Meeting.

Authorize the Mayor to consent that the Town of Red Hook be lead agency for the Town of Red Hook Town Sewer District formation with discharge to the Village of Red Hook wastewater treatment plant.

Authorize the Mayor to approve the proposal from Lori E. Doty, CPA for audit services of the Village of Red Hook Justice Courts cash receipts and disbursements.

Climate Smart Community grant writing assistance proposal from Barton & Loguidice tabled pending Village Attorney review and grant amount clarification.

Transfer budgeted reserve funds totaling $7,500 ($2,500 each to Fire Reserve Fund, Building Reserve Fund, and Employee Benefit Accrual Reserve Fund).

Pay all Village bills after audit.

Adjourn the May 23, 2024 Village Board Workshop Meeting.

Approve the minutes from the April 25, 2024 Board of Trustees Workshop Meeting.

Authorize the Mayor to sign the NYCOMCO lease renewal agreements for the Highway and Police Departments' communication radios.

Approve the Mayor's appointments to various Village boards and committees for one-year terms ending April 7, 2025.

Authorize the tax levy and warrant for fiscal year 2024-2025 and set the tax rate at $5.10744 per $1,000 of assessed valuation.

Relevy unpaid utility bills totaling $15,170.12 and property maintenance costs of $5,824.00 from 2023-2024 onto 2024-2025 Village taxes.

Amend the General, Water, and Sewer Fund budgets for fiscal year 2024-2025 to reflect current information and expenses.

Authorize the Mayor to send a letter of support to RUPCO including descriptions regarding possible zoning changes to support their NY Restore Grant application.

Accept the Treasurer's Report for April 2024.

Schedule a special start to the May 23, 2024 Board of Trustee Workshop Meeting at 5PM to accommodate a meeting with the Village's Land Use Planners.

Approve payment of all Village bills after audit.

Close the public meeting to go into Executive Session to discuss union contract negotiations.

Return to public session from Executive Session.

Adjourn the May 13, 2024 Village Board Meeting.

Approve the minutes from the April 8, 2024 Board of Trustees Meeting and Public Hearing.

Authorize the Mayor to sign a Customer Service Agreement with Unifirst for high traffic area rugs and mats.

Authorize the Mayor to sign the modified Equipment Transfer Agreement with Sprint for the water tower cellular equipment lease termination.

Award the Engineering Services Wastewater Expansion Project (RFQ#2024-01) contract to Delaware Engineering.

Award the 2024-2027 Septic Tank & Grease Trap Pump Out & Hauling (RFP#2024-02) contract to Superior Sanitation.

Approve payment of all Village bills after audit.

Offer the existing life insurance plan to fulltime non-Police Department employees at employee cost as a payroll deduction.

Hire a part-time laborer in the Highway Department for the summer months.

Close the public meeting and go into Executive Session to discuss union contract negotiations.

Return to public session from Executive Session.

Adjourn the April 25, 2024 Village Board Workshop Meeting.

Approve the minutes from the March 28, 2024 Board of Trustees Workshop Meeting.

Open the public hearing for the 2024-2025 Village of Red Hook Budgets (general, water, sewer).

Close the public hearing for the 2024-2025 Village of Red Hook Budgets (general, water, sewer).

Adopt the 2024-2025 General, Water, and Sewer Fund budgets.

Approve amendments to Resolution 10-2024 regarding consolidated reorganization.

Authorize the Mayor to sign the Catalis License Renewal Contract for Village tax and utility software.

Approve budget corrections to the General, Water, and Sewer Funds.

Accept the Treasurer's Report for the month of March 2024.

Pay all Village bills after audit.

Adjourn the April 8, 2024 Village Board Meeting.

Approve the minutes from the March 11, 2024 Board of Trustees Meeting.

Authorize the Mayor to sign the Dutchess County Water & Wastewater Authority (DCWWA) Traditions at Red Hook Consecutive Water System Agreement and Addendum.

Pay all Village bills after audit.

Adjourn the March 28, 2024 Village Board Workshop Meeting.

Approve the minutes from the February 22, 2024 Board of Trustees Workshop Meeting.

Approve the BeckHook Pride parade proposal for June 22, 2024 and authorize purchase and flying of pride flag on secondary flag pole during June.

Approve hiring of Vanguard Cleaning for weekly Village Hall cleaning services.

Authorize the Mayor to sign the annual service contract with Allstate Power Systems for generator service.

Authorize the Mayor to sign the 2023-2024 School Year School Resource Officer contract with Red Hook Central School District.

Proceed with Request for Proposals for the 2024-2027 Septic Tank & Grease Trap Pump Out & Hauling Contract.

Authorize the Mayor to write and send a letter of support for the VFW Post 7765 grant application.

Modify the USDA Form E budget for the Sewer Project with adjustments to various line items.

Authorize the Mayor to sign the contract with Michele Zagorski LLC for past sewer project related services.

Authorize an amendment to the original contract with Financial Advisors and Marketing to include a not-to-exceed budget of $17,000.

Amend the General, Water, and Sewer Fund budgets to reflect current information and expenses.

Set the public hearing on the 2024-2025 Village budget for April 8, 2024 at 7 PM.

Accept the Treasurer's Report.

Pay all Village bills after audit.

Adjourn the March 11, 2024 Village Board Meeting.

Approve the minutes from the February 12, 2024 Board of Trustees Meeting.

Authorize the Mayor to sign the letter of engagement with Youngwirth Law for labor and employment legal services (2024) as amended to remove reference to the Town of Red Hook.

Authorize the Mayor to sign the update to the Red Hook Fire Company Length of Service Award Plan (LOSAP) Document, provided by Penflex, restated January 1, 2024.

Move forward with the Request for Qualifications (RFQ) for Sewer Capacity Expansion – Engineering Services.

Approve modifications to the USDA Form E Budget for the Sewer Project to adjust line items within the approved total Project Cost.

Approve payment of all Village bills after audit.

Adjourn the February 22, 2024 Village Board Workshop Meeting.

Approve the minutes from the January 25, 2024 Board of Trustees Workshop Meeting.

Adopt a Fund Balance Policy for the Village General Fund establishing a minimum of 15% to a maximum of 25% unassigned fund balance.

Authorize the Mayor to sign the lease agreement with Bell Copiers for a printer/copier/scanner for the Police Department.

Authorize the Mayor to sign the renewal with the Dutchess County Self Insured Workers Compensation Plan.

Adopt the Pro-Housing Communities Pledge to support housing production and affirmatively further fair housing.

Approve the Village of Red Hook Notice Under the Americans with Disabilities Act.

Accept the Treasurer's Report for the period ending January 31, 2024.

Pay all Village bills after audit.

End the public meeting and go into executive session to discuss contract negotiations with cellular companies associated with the Village's water tower.

Reopen the public meeting from executive session.

Adjourn the February 12, 2024 Village Board Meeting.

Approve the minutes from the January 8, 2024 Board of Trustees Meeting.

Approve refinancing for new garbage/leaf truck using fund balance in addition to other funding.

Approve modification to the USDA Form E Budget for the Sewer Project.

Pay all Village bills after audit.

Adjourn the January 25, 2024 Village Board Workshop Meeting.

Approve the minutes from the December 28, 2023 Board of Trustees Workshop Meeting.

Authorize the Mayor to sign the agreement contracting Hawkins, Delafield & Wood LLP as the Village bond counsel for the EFC Refunding Bonds (2024).

Authorize the Mayor to sign the Town of Red Hook Fire Protection, Amendment 1 to Fire Service Agreement with the Red Hook Fire Company.

Approve CHIPS and Highway Reserve Funding totaling $68,000 toward the financing of the new Garbage/Leaf Truck purchase.

Authorize the Mayor to sign the Online Auction Contract with Auctions International Inc. to sell the old garbage/leaf truck.

Accept the Treasurer's Report for December 31, 2023.

Pay all Village bills after audit.

Adjourn the January 8, 2024 Village Board Meeting.