monthly— Board of Trustees Meeting
26 agenda items · 21 motions · 10 substantive · 1 formal resolutions · 7 agenda items linked to adopted resolutions
Agenda (26 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1VOUCHER REVIEWNo vote recorded
Review vouchers for approval.
Action
Expected: info_only
Review vouchers for approval.
#2PLEDGE OF ALLEGIANCENo vote recorded
Recite the Pledge of Allegiance.
Action
Expected: info_only
Recite the Pledge of Allegiance.
#3ACCEPTANCE OF MINUTES – October 27, 2025 Board of Trustees Workshop, November 13, 2025 Board of Trustee Special WorkshopNo vote recorded
Accept minutes from the October 27, 2025 Board of Trustees Workshop and November 13, 2025 Board of Trustee Special Workshop.
Action
Expected: vote
Accept minutes from the October 27, 2025 Board of Trustees Workshop and November 13, 2025 Board of Trustee Special Workshop.
Related docs:
- Trustee Uku DPW Report — October 20252 versions
- Trustee Uku Village Green Report — October 20252 versions
- Trustee Uku Village Food Waste Report — October 20252 versions
- Trustee Amy Smith Water Department Report — October 20252 versions
- Trustee Frances Uku Gateway North Zoning Comments — November 17, 2025
#4ACCEPTANCE OF THE AGENDANo vote recorded
Accept the agenda for the November 17, 2025 Board of Trustees meeting.
Action
Expected: vote
Accept the agenda for the November 17, 2025 Board of Trustees meeting.
Related docs:
#5PUBLIC COMMENTNo vote recorded
Public comment period.
Action
Expected: info_only
Public comment period.
#6Red Public Library Board of Trustees Nomination (Jared Vengrin)Proposed motionAdopted
Nominate Jared Vengrin to the Red Public Library Board of Trustees.
Action
Appoint Jared Vengrin to the Red Hook Public Library Board of Trustees to complete the remainder of a vacant term ending in January 2027.
Moved by Smith, seconded by Uku
unanimouspassed
#7School Resource Officers – Police Services (Red Hook Central School District)InformationalNo vote recorded
Discussion of school resource officers and police services for Red Hook Central School District.
Action
Expected: discussion
Discussion of school resource officers and police services for Red Hook Central School District.
#8Police Services Agreement (Town of Red Hook)Contract reviewAdopted
Review and consider approval of police services agreement with the Town of Red Hook.
Action
Authorize Mayor Smythe to sign the Village of Red Hook and Town of Red Hook Police Services Agreement for the 2026 calendar year.
Moved by Smith, seconded by Uku
unanimouspassed
#9Police Services Agreement (Village of Tivoli)Contract reviewAdopted
Review and consider approval of police services agreement with the Village of Tivoli.
Action
Authorize Mayor Smythe to sign the Village of Red Hook and Village of Tivoli Police Services Agreement for the 2025-2026 fiscal year.
Moved by Kjarval, seconded by Smith
unanimouspassed
#10WWTP Upgrades & STEP Sewer System Phase 2 Upgrades (Delaware Eng., Prof. Services Agreement)Contract reviewNo vote recorded
Review and approve professional services agreement with Delaware Engineering for WWTP upgrades and STEP Sewer System Phase 2 upgrades.
Action
Expected: vote
Review and approve professional services agreement with Delaware Engineering for WWTP upgrades and STEP Sewer System Phase 2 upgrades.
attached: Delaware Eng., Prof. Services Agreement
#11Agreement with Dutchess County for the GML 239 Referral Exemptions (Contract)Contract reviewAdopted
Review and approve agreement with Dutchess County for GML 239 referral exemptions.
Action
Authorize Mayor Smythe to sign the Agreement with Dutchess County for the GML 239 Referral Exemptions.
Moved by Maccarini, seconded by Uku
unanimouspassed
attached: Contract
#12Renewal of Dutchess County Shared Services Procurement Assistance Program (Contract)Contract reviewAdopted
Review and approve renewal of Dutchess County Shared Services Procurement Assistance Program contract.
Action
Expected: vote
Review and approve renewal of Dutchess County Shared Services Procurement Assistance Program contract.
attached: Contract
#13Donation to Village Green for Fall Planting Day (Decker Construction)Proposed motionAdopted
Accept donation from Decker Construction to Village Green for Fall Planting Day.
Action
Expected: vote
Accept donation from Decker Construction to Village Green for Fall Planting Day.
attached: Decker Construction
#14Events Permit Discussions (Christmas Tree Lighting, Menorah Lighting)InformationalNo vote recorded
Discussion of events permits for Christmas Tree Lighting and Menorah Lighting.
Action
Expected: discussion
Discussion of events permits for Christmas Tree Lighting and Menorah Lighting.
#15North Broadway Corridor Land Use & Zoning Study-Gateway North Zoning Amendment (Local Law 'B' of 2025)Draft resolutionAdopted
Consider adoption of Local Law 'B' of 2025 concerning North Broadway Corridor Land Use and Zoning Study and Gateway North Zoning Amendment.
Action
Set a public hearing for the North Broadway Corridor Land Use & Zoning Study and the Gateway North Zoning Amendment (Local Law 'B' of 2025) for December 8, 2025.
Moved by Kjarval, seconded by Smith
unanimouspassed
attached: Local Law 'B' of 2025
#16Next Meetings: Workshop Meeting November 24, 2025 – 6:00pm voucher review, 6:30pm general business, Board Meeting December 8, 2025 – 6:00pm voucher review, 6:30pm general businessNo vote recorded
Announce next meetings scheduled for November 24, 2025 and December 8, 2025.
Action
Expected: info_only
Announce next meetings scheduled for November 24, 2025 and December 8, 2025.
#17MARYBETH De FILIPPIS – Treasurer's ReportNo vote recorded
Treasurer's financial report.
Action
Expected: info_only
Treasurer's financial report.
#18MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Department (Report #2), Sewer II Project; Red Hook Public Library; Saw Kill Watershed Community; All Municipal Departments; Facilities–Building & Grounds; Climate Smart Communities Task Force; Public Spaces Committee/Abrahams Park TaskforceNo vote recorded
Mayor's report covering police, law enforcement, fire department, sewer department, library, watershed, municipal departments, facilities, climate initiatives, and public spaces.
Action
Expected: info_only
Mayor's report covering police, law enforcement, fire department, sewer department, library, watershed, municipal departments, facilities, climate initiatives, and public spaces.
#19DEPUTY MAYOR KJARVAL - Planning/Zoning, Building Department; Village of Red Hook Zoning Review Committee; Town Comprehensive Plan – Village Liaison; Human Relations Committee; Communications; Community Preservation Fund Advisory Board; Red Hook TogetherNo vote recorded
Deputy Mayor's report covering planning, zoning, building department, zoning review committee, town comprehensive plan liaison role, human relations, communications, preservation fund, and community initiatives.
Action
Expected: info_only
Deputy Mayor's report covering planning, zoning, building department, zoning review committee, town comprehensive plan liaison role, human relations, communications, preservation fund, and community initiatives.
#20TRUSTEE UKU – Materials Management; Department Public Works (Highway); Village Green; Village Food Waste/CompostNo vote recorded
Trustee Uku's report on materials management, public works highway, village green, and food waste/compost programs.
Action
Expected: info_only
Trustee Uku's report on materials management, public works highway, village green, and food waste/compost programs.
#21TRUSTEE SMITH – Water Department (Report #2, Utility Billing); Events Committee; Language Access; NY Forward/Grants; Speed Limit/School Speed ZoneNo vote recorded
Trustee Smith's report on water department, utility billing, events, language access, NY Forward grants, and speed limits/school speed zones.
Action
Expected: info_only
Trustee Smith's report on water department, utility billing, events, language access, NY Forward grants, and speed limits/school speed zones.
#22TRUSTEE MACCARININo vote recorded
Trustee Maccarini's report.
Action
Expected: info_only
Trustee Maccarini's report.
#23BUDGET ADJUSTMENTSInformationalNo vote recorded
Discussion and consideration of budget adjustments.
Action
Expected: discussion
Discussion and consideration of budget adjustments.
#24VOUCHER APPROVALNo vote recorded
Approve vouchers.
Action
Expected: vote
Approve vouchers.
#25EXECUTIVE SESSION – Matters leading to employ ment. Discussion of proposed litigation by VillageNo vote recorded
Enter executive session to discuss matters relating to employment and proposed litigation.
Action
Expected: info_only
Enter executive session to discuss matters relating to employment and proposed litigation.
#26ADJOURN MEETINGNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (18)
Compliance & regulatory (2)
Department reports (6)
- Sewer & Water Department Report2 versions
- Mayor's Report — October 20252 versions
- Deputy Mayor Melkorka Kjarval's Monthly Report — November 17, 20252 versions
- Village of Red Hook Building Department Monthly Report — October 2025
- Trustee Amy Smith Water Department Report — October 20252 versions
- Utility Billing Report — Water/Sewer Department October 2025
Trustee + committee reports (1)
Vendor invoices (2)
Other working drafts (7)
- Village of Red Hook Resource Recovery Data Report — 2024/2025
- Trustee Uku DPW Report — October 20252 versions
- Trustee Uku Village Food Waste Report — October 20252 versions
- Trustee Frances Uku Gateway North Zoning Comments — November 17, 2025
- Introductory Local Law 'B' of 2025 — Gateway North Zoning District and Workforce Housing
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (21 motions)
passedvote: unanimous
Accept the minutes from the October 27, 2025 Board of Trustees Workshop and November 13, 2025 Board of Trustee Special Workshop.
moved by Smith · seconded by Maccarini
passedvote: unanimous
Table the discussion of the event permit (menorah lighting) and move executive session to the second item on the agenda.
moved by Smith · seconded by Maccarini
passedvote: unanimous
Approve the agenda as amended.
moved by Smith · seconded by Kjarval
passedoperationalvote: unanimous
Appoint Jared Vengrin to the Red Hook Public Library Board of Trustees to complete the remainder of a vacant term ending in January 2027.
moved by Smith · seconded by Uku
passedvote: unanimous
Go into Executive Session to discuss personnel matters leading to employment.
moved by Kjarval · seconded by Smith
passedvote: unanimous
Resume public session.
moved by Maccarini · seconded by Smith
passedoperationalvote: unanimous
Hire Colin Miller as a part-time police officer at the 5th year rate, effective immediately.
moved by Smythe · seconded by Kjarval
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the Agreement between the Village of Red Hook and the Red Hook Central School District for the 2025-2026 School Year for School Resource Officers Police Services.
moved by Smith · seconded by Maccarini
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the Village of Red Hook and Town of Red Hook Police Services Agreement for the 2026 calendar year.
moved by Smith · seconded by Uku
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the Village of Red Hook and Village of Tivoli Police Services Agreement for the 2025-2026 fiscal year.
moved by Kjarval · seconded by Smith
tabledvote: 4-1
Table the discussion of the Professional Services Contract with Delaware Engineering for WWTP & STEP Sewer System Phase 2 Upgrades.
moved by Smythe · seconded by Maccarini
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the Agreement with Dutchess County for the GML 239 Referral Exemptions.
moved by Maccarini · seconded by Uku
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the Renewal of the Dutchess County Shared Services Procurement Assistance Program.
moved by Kjarval · seconded by Smith
tabledvote: unanimous
Table the discussion of a donation from Decker Construction.
moved by Smythe · seconded by Uku
passedoperationalvote: unanimous
Approve the permit application by the Red Hook Chamber of Commerce for a holiday tree lighting event on December 5th near 6 East Market.
moved by Kjarval · seconded by Smith
passedoperationalvote: unanimous
Set a public hearing for the North Broadway Corridor Land Use & Zoning Study and the Gateway North Zoning Amendment (Local Law 'B' of 2025) for December 8, 2025.
moved by Kjarval · seconded by Smith
passedvote: unanimous
Accept the Treasurer's Report.
moved by Uku · seconded by Maccarini
Adopt Resolution 44-2025 for Budget Adjustments to Village General, Water, & Sewer Funds.
moved by Maccarini · seconded by Smith
passedvote: unanimous
Pay all Village bills after audit.
moved by Kjarval · seconded by Uku
tabledvote: unanimous
Table an executive session to discuss proposed litigation by the Village.
moved by Smythe · seconded by Smith
passedvote: unanimous
Adjourn the November 17, 2025 Village Board Meeting at 8:27pm.
moved by Smith · seconded by Kjarval