monthly— Board of Trustees Meeting & Public Hearing
19 agenda items · 14 motions · 6 substantive · 2 formal resolutions · 1 agenda items linked to adopted resolutions
Agenda (19 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Pledge of Allegiance.
Action
Expected: info_only
Pledge of Allegiance.
#2Minute Approval – September 11, 2023 Board of Trustees Meeting, September 28, 2023 Board of Trustees WorkshopNo vote recorded
Accept minutes from September 11, 2023 Board of Trustees Meeting and September 28, 2023 Board of Trustees Workshop.
Action
Expected: vote
Accept minutes from September 11, 2023 Board of Trustees Meeting and September 28, 2023 Board of Trustees Workshop.
#3Community Block Development Grant (CBDG) review and idea solicitationPublic hearing noticeNo vote recorded
Public hearing on Community Block Development Grant (CBDG) review and idea solicitation.
Action
Expected: discussion
Public hearing on Community Block Development Grant (CBDG) review and idea solicitation.
#4CBDG Proposal ReviewProposed motionNo vote recorded
Review Community Block Development Grant proposals.
Action
Expected: discussion
Review Community Block Development Grant proposals.
#5Water System SCADA Upgrades September 20th, 2023 Bid (Recommendation, Award Notice)Contract reviewAdopted
Recommendation and award notice for Water System SCADA Upgrades bid received September 20th, 2023.
Action
Award the Water System SCADA Upgrades contract to Avanti Control Systems, Inc., for the bid amount of $416,700.00.
Moved by Smythe, seconded by Appenzeller
unanimouspassed
#6Authorization to go to Bid for Water Pipe Replacement on Cherry & Graves St.Proposed motionNo vote recorded
Authorize the Village to go to bid for water pipe replacement on Cherry and Graves Streets.
Action
Expected: vote
Authorize the Village to go to bid for water pipe replacement on Cherry and Graves Streets.
#7Acceptance of Annual Financial Report (AFR)Proposed motionNo vote recorded
Accept the Annual Financial Report (AFR).
Action
Expected: vote
Accept the Annual Financial Report (AFR).
#8Budget AdjustmentsProposed motionStill pending
Review and approve budget adjustments.
Action
Expected: vote
Review and approve budget adjustments.
#9Next Meetings: Workshop Meeting October 26, 2023, Village Board Meeting November 13, 2023No vote recorded
Announce next scheduled meetings: Workshop Meeting October 26, 2023, and Village Board Meeting November 13, 2023.
Action
Expected: info_only
Announce next scheduled meetings: Workshop Meeting October 26, 2023, and Village Board Meeting November 13, 2023.
#10LORI URBIN – Treasurer's ReportNo vote recorded
Treasurer's Report presented by Lori Urbin.
Action
Expected: info_only
Treasurer's Report presented by Lori Urbin.
#11MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Project; Red Hook Public Library; Personnel; Insurance; All Municipal Departments; Facilities – Building & Grounds; Northern Dutchess Alliance (NDA) Executive CommitteeNo vote recorded
Mayor Smythe report on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Personnel, Insurance, All Municipal Departments, Facilities – Building & Grounds, and Northern Dutchess Alliance (NDA) Executive Committee.
Action
Expected: info_only
Mayor Smythe report on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Personnel, Insurance, All Municipal Departments, Facilities – Building & Grounds, and Northern Dutchess Alliance (NDA) Executive Committee.
#12DEPUTY MAYOR KJARVAL– Highway Department; Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Communications; Main Street CommitteeNo vote recorded
Deputy Mayor Kjarval report on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Action
Expected: info_only
Deputy Mayor Kjarval report on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
#13TRUSTEE LAING – Materials Management; Water Department; Energy Sustainability; Community Preservation Fund Advisory Board; Sawkill Watershed CommunityNo vote recorded
Trustee Laing report on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
Action
Expected: info_only
Trustee Laing report on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
#14TRUSTEE BRADLEY-RICKARD – Sewer Department; Village Green; Village Speed Limit to 25mph InitiativeNo vote recorded
Trustee Bradley-Rickard report on Sewer Department, Village Green, and Village Speed Limit to 25mph Initiative.
Action
Expected: info_only
Trustee Bradley-Rickard report on Sewer Department, Village Green, and Village Speed Limit to 25mph Initiative.
#15TRUSTEE APPENZELLER - Planning/Zoning Reports, Building Department, Public Spaces Initiative Committee; Village of Red Hook Zoning Review CommitteeNo vote recorded
Trustee Appenzeller report on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Action
Expected: info_only
Trustee Appenzeller report on Planning/Zoning, Building Department, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
#16PUBLIC COMMENTNo vote recorded
Public comment period.
Action
Expected: discussion
Public comment period.
#17EXECUTIVE SESSIONNo vote recorded
Executive session.
Action
Expected: unknown
Executive session.
#18VOUCHER REVIEW & APPROVALNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#19ADJOURN MEETINGNo vote recorded
Adjourn meeting.
Action
Expected: info_only
Adjourn meeting.
Documents prepared for this meeting (15)
Operations reports (DMR / wastewater / water) (1)
Department reports (7)
- Mayor's Report — September 2023
- Red Hook Public Library Monthly Report — September 2023
- Red Hook Infrastructure – Sewer Project Monthly Report — September 2023
- Water Treatment Facilities Monthly Report — October 1, 2023
- Village Green Committee Monthly Report — August 2023
- Speed Limit Initiative Monthly Report — August 2023
- Building Department Monthly Trustee Report — September 2023
Other working drafts (6)
- Deputy Mayor Melkorka Kjarval's Monthly Reports — October 10, 2023
- Highway Department & Recycling Report — September 2023
- Public Spaces Initiative October Board Update
- Authorizing the Village of Red Hook to Pursue a Grant Application for the Justice Court
- Board of Trustees Meeting & Public Hearing
- Board of Trustees Meeting & Public Hearing
What happened (14 motions)
passedvote: unanimous
Approve the minutes from the September 11, 2023 and September 28, 2023 Board of Trustees meetings.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Open the public hearing on the Community Development Block Grant review and solicitation of ideas.
moved by Kjarval · seconded by Bradley-Rickard
passedvote: unanimous
Close the public hearing on the Community Development Block Grant.
moved by Appenzeller · seconded by Bradley-Rickard
Authorize the Mayor to submit a Dutchess County Community Development Consortium Fiscal Year 2024 grant application for up to $200,000 for the Municipal Area Improvement Project.
moved by Kjarval · seconded by Appenzeller
passedoperationalvote: unanimous
Award the Water System SCADA Upgrades contract to Avanti Control Systems, Inc., for the bid amount of $416,700.00.
moved by Smythe · seconded by Appenzeller
Authorize the solicitation of public bids for the Cherry & Graves Streets Water Upgrades project, with bids to be received by 1:00pm on December 7, 2023.
moved by Bradley-Rickard · seconded by Kjarval
passedoperationalvote: unanimous
Award the Water Tank Rehabilitation project (Contract 1G) to Worldwide Industries Corporation for the bid total amount of $373,500.
moved by Smythe · seconded by Appenzeller
passedvote: unanimous
Accept the Annual Financial Report.
moved by Smythe · seconded by Kjarval
passedoperationalvote: unanimous
Pay for the emergency vehicle upfit ($15,570.13) upfront using fund balance and lease the new Police Department vehicle as approved at prior meeting.
moved by Smythe · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Approve the purchase of a line stripper for up to $6,500.
moved by Smythe · seconded by Bradley-Rickard
passedvote: unanimous
Move the October 26, 2023 Board of Trustees Workshop meeting to November 2, 2023 at 7pm at Village Hall.
moved by Smythe · seconded by Appenzeller
passedvote: unanimous
Accept the Treasurer's Report.
moved by Appenzeller · seconded by Kjarval
passedvote: unanimous
Pay all Village bills after audit.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Adjourn the October 10, 2023 Village Board Meeting at 9:02pm.
moved by Kjarval · seconded by Appenzeller