monthly— Board of Trustees Meeting
15 agenda items · 10 motions · 5 substantive · 3 formal resolutions · 2 agenda items linked to adopted resolutions
Agenda (15 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Pledge of Allegiance.
Action
Expected: info_only
Pledge of Allegiance.
#2Minute Approval – December 1, 2022 Village Board Regular Workshop MeetingNo vote recorded
Acceptance of minutes from the December 1, 2022 Village Board Regular Workshop Meeting.
Action
Expected: vote
Acceptance of minutes from the December 1, 2022 Village Board Regular Workshop Meeting.
#3DCWWA Consecutive Water System Agreement - Village of Red Hook & Traditions WaterContract reviewAdopted
Review and action on the DCWWA Consecutive Water System Agreement between the Village of Red Hook and Traditions Water.
Action
Accept the Dutchess County Water and Wastewater Authority consecutive water system agreement for the Village's connection with the Traditions system.
Moved by Smythe, seconded by Kovalchik
unanimouspassed
#4Elevator Maintenance & Service ContractContract reviewAdopted
Review and action on the Elevator Maintenance & Service Contract.
Action
Approve the signing of the Otis Maintenance plan proposal for a 10-year contract at $3,000 annually for Village Hall elevator maintenance and service.
Moved by Kovalchik, seconded by Laing
unanimouspassed
#5Budget AdjustmentsProposed motionStill pending
Consider and act on budget adjustments.
Action
Expected: vote
Consider and act on budget adjustments.
#6Next Meetings: Village Board Meeting January 9, 2022, Workshop Meeting January 26, 2022InformationalNo vote recorded
Announcement of next scheduled meetings: Village Board Meeting on January 9, 2022, and Workshop Meeting on January 26, 2022.
Action
Expected: info_only
Announcement of next scheduled meetings: Village Board Meeting on January 9, 2022, and Workshop Meeting on January 26, 2022.
#7RAY TOWLE – Treasurer's ReportNo vote recorded
Treasurer's Report by Ray Towle.
Action
Expected: info_only
Treasurer's Report by Ray Towle.
#8MAYOR SMYTHE – Police Report & Law Enforcement, Fire Department, Personnel, Insurance & All Municipal DepartmentsNo vote recorded
Mayor Smythe's report on Police and Law Enforcement, Fire Department, Personnel, Insurance, and all Municipal Departments.
Action
Expected: info_only
Mayor Smythe's report on Police and Law Enforcement, Fire Department, Personnel, Insurance, and all Municipal Departments.
#9DEPUTY MAYOR KOVALCHIK – Village Green; Highway Department; Infrastructure; Sewer Project; Water System; Inter-Municipal Task Force; Town of Red Hook Zoning Review Committee; Community Preservation Fund Advisory Board; Northern Dutchess Alliance (NDA) Executive Committee; Sawkill Watershed Community (SKWC); Town of Red Hook Local Waterfront Revitalization Program (LWRP) Working Group; Village of Red Hook Zoning Review CommitteeNo vote recorded
Deputy Mayor Kovalchik's report on Village Green, Highway Department, Infrastructure, Sewer Project, Water System, Inter-Municipal Task Force, Town of Red Hook Zoning Review Committee, Community Preservation Fund Advisory Board, Northern Dutchess Alliance Executive Committee, Sawkill Watershed Community, and Local Waterfront Revitalization Program Working Group.
Action
Expected: info_only
Deputy Mayor Kovalchik's report on Village Green, Highway Department, Infrastructure, Sewer Project, Water System, Inter-Municipal Task Force, Town of Red Hook Zoning Review Committee, Community Preservation Fund Advisory Board, Northern Dutchess Alliance Executive Committee, Sawkill Watershed Community, and Local Waterfront Revitalization Program Working Group.
Related docs:
- Village Green Committee — November 2022
- Intermunicipal Task Force Red Hook Infrastructure — November 2022
- Town of Red Hook Zoning Review Committee and Other Committee Reports — November 2022
- NYS Department of Health Water Systems Operation Report — November 2022
- Village of Red Hook Water Treatment Facilities Monthly Report — December 2022
#10TRUSTEE LAING – Materials Management; Water/Sewer Department; Energy Sustainability; Facilities – Building & GroundsNo vote recorded
Trustee Laing's report on Materials Management, Water/Sewer Department, Energy Sustainability, and Facilities – Building & Grounds.
Action
Expected: info_only
Trustee Laing's report on Materials Management, Water/Sewer Department, Energy Sustainability, and Facilities – Building & Grounds.
#11TRUSTEE KJARVAL – Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Village Public Spaces Initiative Committee; Library Relations; CommunicationsNo vote recorded
Trustee Kjarval's report on Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Village Public Spaces Initiative Committee, Library Relations, and Communications.
Action
Expected: info_only
Trustee Kjarval's report on Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Village Public Spaces Initiative Committee, Library Relations, and Communications.
#12TRUSTEE DWYER-McNULTY – Planning/Zoning ReportsNo vote recorded
Trustee Dwyer-McNulty's report on Planning and Zoning matters.
Action
Expected: info_only
Trustee Dwyer-McNulty's report on Planning and Zoning matters.
#13PUBLIC COMMENTNo vote recorded
Public Comment period.
Action
Expected: discussion
Public Comment period.
#14EXECUTIVE SESSIONNo vote recorded
Executive Session.
Action
Expected: unknown
Executive Session.
#15ADJOURN MEETINGNo vote recorded
Adjournment of the meeting.
Action
Expected: info_only
Adjournment of the meeting.
Documents prepared for this meeting (12)
Operations reports (DMR / wastewater / water) (1)
Department reports (2)
Trustee + committee reports (2)
Other working drafts (7)
- Highway Department — November 2022
- Intermunicipal Task Force Red Hook Infrastructure — November 2022
- Recycling and Garbage Data — 2021/2022
- Water & Wastewater Treatment Compliance Report — December 6, 2022
- Trustee Melkorka Kjarval's Agenda Reports — December 2022
- Board of Trustees Meeting
- Board of Trustees Meeting
What happened (10 motions)
tabled
Table the approval of minutes from the December 1, 2022 Trustees Workshop meeting until the next meeting.
passedoperationalvote: unanimous
Accept the Dutchess County Water and Wastewater Authority consecutive water system agreement for the Village's connection with the Traditions system.
moved by Smythe · seconded by Kovalchik
passedoperationalvote: unanimous
Approve the signing of the Otis Maintenance plan proposal for a 10-year contract at $3,000 annually for Village Hall elevator maintenance and service.
moved by Kovalchik · seconded by Laing
Approve the purchase of a server and computer for the SCADA water system from Avanti Control System for $18,000 and upgrade the SCADA software from Teamwork Solutions for $4,613, to be paid with ARPA funding.
moved by Smythe · seconded by Kjarval
Amend the General Fund and Water Fund budgets to reflect current information and expenses.
moved by Kovalchik · seconded by Kjarval
passedvote: unanimous
Pay all Village bills after audit.
moved by Smythe · seconded by Kovalchik
passedvote: unanimous
Go into Executive Session at 8:02 PM to discuss Department personnel structure issue.
moved by Kovalchik · seconded by Laing
passedvote: unanimous
Reopen the Village Board meeting at 8:42 PM.
moved by Kovalchik · seconded by Kjarval
Authorize the Village's labor and employment attorney to research the legal process involved in the creation of a Police Lieutenant position under applicable civil service laws.
moved by Smythe · seconded by Laing
passedvote: unanimous
Adjourn the December 12, 2022 Village Board Meeting at 8:45 PM.
moved by Kovalchik · seconded by Kjarval