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RELATING TO ANNUAL REORGANIZATION

↑Meetings/Resolutions/3-2019
Expiredformal_resolutionongoingAnnual reorganization resolution establishing official depositories (M&T Bank, Bank of Greene County, Key Bank), petty cash fund for Town Clerk/Receiver ($500), elected official salaries for 2019, mileage reimbursement rate ($0.58/mile), blanket bond coverage for money-handling officers and employees, check signing authority, annual financial reporting procedures, and approval of Procurement, Investment, and Ethics policies.
First seen
2019-01-08
Latest event
2019-01-08
adopted
Expires
2019-12-31

Resolution text

RESOLVED

  1. the following financial institutions shall be Official Depositaries of the Town for all Town monies for 2019: M&T Bank, The Bank of Greene County, Key Bank National Association
  2. pursuant to Section 64 of the Town Law, the Town Clerk/Receiver is authorized to maintain a petty cash fund in the amount of $500.00
  3. the following salaries for elected officials for 2019 are established: Supervisor $30,696; Town Board Members (each) $8,618; Town Clerk $55,407; Town Justices (each) $17,722; Highway Superintendent $65,072
  4. the mileage reimbursement rate of $0.58 per mile is established for Town officials and employees who incur official mileage on Town business for the year 2019, subject to adjustment by the Town Board to be consistent with IRS rates
  5. the execution of a blanket bond in lieu of individual undertaking pursuant to Section 11(2) of the Public Officers Law is authorized for all officers and employees who collect money
  6. the following are authorized to sign bank checks for all Town business: Supervisor Robert McKeon; in his absence Deputy Supervisor Bill O'Neill; in the absence of both, any of the Board Members Harry Colgan, Sarah Imboden or Christine Kane
  7. the Supervisor is authorized and directed to submit to the Town Clerk within 60 days after the close of the fiscal year a copy of the Supervisor's report to the State Comptroller, and the Town Clerk shall cause a summary to be published within 10 days of filing in the official newspaper
  8. the Procurement Policy in the form on file with the Town Clerk as recommended by the Purchasing Officer is approved
  9. the Investment Policy in the form on file with the Town Clerk is approved
Show preamble — 1 WHEREAS clause
  • WHEREAS, the operation and maintenance of the Town requires establishment of financial procedures and policies for the fiscal year 2019

Lifecycle (3 events)

adopted
Adopt annual reorganization resolution relating to regular meeting dates and official newspaper for 2019.
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Resolved
  1. Regular meetings of the Board will take place throughout the year 2019 on the following days in each month, at 7:30 p.m. at the Town Hall: Second Tuesday and Fourth Wednesday. (Additional Special Meetings may be scheduled and announced by posting the announcement at the Town Hall as required by Chapter 22 of the Town Code, and with notification to the press as required by the Public Officers Law.)
  2. The Official Newspaper of the Town for 2019 shall be the Poughkeepsie Journal.
adoptedvote: unanimous
Annual reorganization of Town Board establishing depositories, petty cash, salaries, mileage reimbursement, bonds, check signing authority, financial reporting, and procurement/investment/ethics policies for 2019.
moved by McKeon · seconded by Imboden
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Resolved
  1. the following financial institutions shall be Official Depositaries of the Town for all Town monies for 2019: M&T Bank, The Bank of Greene County, Key Bank National Association
  2. pursuant to Section 64 of the Town Law, the Town Clerk/Receiver is authorized to maintain a petty cash fund in the amount of $500.00
  3. the following salaries for elected officials for 2019 are established: Supervisor $30,696; Town Board Members (each) $8,618; Town Clerk $55,407; Town Justices (each) $17,722; Highway Superintendent $65,072
  4. the mileage reimbursement rate of $0.58 per mile is established for Town officials and employees who incur official mileage on Town business for the year 2019, subject to adjustment by the Town Board to be consistent with IRS rates
  5. the execution of a blanket bond in lieu of individual undertaking pursuant to Section 11(2) of the Public Officers Law is authorized for all officers and employees who collect money
  6. the following are authorized to sign bank checks for all Town business: Supervisor Robert McKeon; in his absence Deputy Supervisor Bill O'Neill; in the absence of both, any of the Board Members Harry Colgan, Sarah Imboden or Christine Kane
  7. the Supervisor is authorized and directed to submit to the Town Clerk within 60 days after the close of the fiscal year a copy of the Supervisor's report to the State Comptroller, and the Town Clerk shall cause a summary to be published within 10 days of filing in the official newspaper
  8. the Procurement Policy in the form on file with the Town Clerk as recommended by the Purchasing Officer is approved
  9. the Investment Policy in the form on file with the Town Clerk is approved
Whereas
  • WHEREAS, the operation and maintenance of the Town requires establishment of financial procedures and policies for the fiscal year 2019
2019-01-08adoptedvote: unanimous
Approve the 2019 annual reorganization of the Town Board, including meeting dates, official newspaper, depositories, petty cash, salaries, mileage reimbursement, and other administrative matters.
moved by McKeon · seconded by Imboden
Subject key: annual_reorganization_2019