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Resolution Authorizing Application for NYS LGRMIF Records Management Grant

↑Meetings/Resolutions/12-2026
One-time (complete)formal_resolutionone_timeAuthorizes the Town Supervisor to submit a grant application to NYS Archives for a 2026/2027 Local Government Records Management Improvement Fund Grant in an amount not to exceed $75,000 to fund review and indexing of Town records and updating of procedures for records maintenance and disposition.
First seen
2026-03-25
Latest event
2026-03-25
adopted
Expires
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Resolution text

RESOLVED

  1. The Town Supervisor, or in his absence or unavailability the Deputy Supervisor, is authorized to submit an application to NYS Archives/SED for a 2026/2027 Local Government Records Management Improvement Fund Grant in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00) to fund review and indexing of Town records and updating of procedures for records maintenance and disposition.
  2. The Town Clerk is the Records Management Officer for the Town.
  3. The Town confirms that it has adopted the State Archives' Record and Disposition Schedule for New York Local Government Records (LGS-1).
  4. The officers, employees and agents of the Town are hereby authorized and directed for and in the name and on behalf of the Town to do all acts and things as may be necessary or, in the opinion of the officer, employee or agent acting, desirable and proper to effect the purposes of this resolution.
Show preamble — 1 WHEREAS clause
  • WHEREAS, the Town Clerk has requested the submission of a grant application to fund a records management project for Town records in order to enable more efficient compliance with FOIL requests, identify records required for document retention, and improve planning for future records maintenance and management

Lifecycle (1 event)

2026-03-25adoptedvote: unanimous
Authorize application for NYS LGRMIF Records Management Grant in amount not to exceed $75,000.
moved by Hamel · seconded by Testa
Show text snapshot for this event
Resolved
  1. The Town Supervisor, or in his absence or unavailability the Deputy Supervisor, is authorized to submit an application to NYS Archives/SED for a 2026/2027 Local Government Records Management Improvement Fund Grant in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00) to fund review and indexing of Town records and updating of procedures for records maintenance and disposition.
  2. The Town Clerk is the Records Management Officer for the Town.
  3. The Town confirms that it has adopted the State Archives' Record and Disposition Schedule for New York Local Government Records (LGS-1).
  4. The officers, employees and agents of the Town are hereby authorized and directed for and in the name and on behalf of the Town to do all acts and things as may be necessary or, in the opinion of the officer, employee or agent acting, desirable and proper to effect the purposes of this resolution.
Whereas
  • WHEREAS, the Town Clerk has requested the submission of a grant application to fund a records management project for Town records in order to enable more efficient compliance with FOIL requests, identify records required for document retention, and improve planning for future records maintenance and management
Subject key: lgrmif_records_management_grant