Office Equipment and Technology Services
Resolutions authorizing IT consulting, cybersecurity, software licenses, website services, copier and printer leases, and related technology infrastructure contracts for village offices.
Synthesis written as-of 2026-07-31. A time-bounded clause in this rule expires on 2026-12-31
In force, by year of last update
2026this year
ArchTop Fiber Internet Services Contract
The Mayor is authorized to sign a contract with ArchTop Fiber for faster and more cost-effective internet services at Village Hall, the wastewater treatment plant, and the water treatment plant.[16]
2025
CivicPlus Website Services Annual Renewal
The Mayor is authorized to sign the annual renewal contract with CivicPlus for Village website services.[15]
2024
Police Department Copier Lease — Bell Copiers
The Mayor is authorized to sign a lease agreement with Bell Copiers for a printer/copier/scanner for the Police Department at $96/month with a 1,000-page monthly allowance.[12]
Catalis Software License Renewal
The Mayor is authorized to sign the Catalis License Renewal Contract for the Village's tax and utility billing software system.[13]
Recite Me Website Accessibility Subscription — Village
The Mayor is authorized to enter into a 2-year extension of the Recite Me website accessibility subscription for the Village of Red Hook, expiring December 31, 2026, with at least half the cost funded by a Dutchess County MIG grant.[14]
Recite Me Website Accessibility Subscription — Red Hook Library
The Mayor is authorized to enter into a 1-year extension of the Recite Me website accessibility subscription for the Red Hook Library, fully paid for by a Dutchess County MIG grant.[14]
2023
CMI Tech Annual IT Services Contract
Clerk's Office Copier Lease — Bell Copier (60-Month)
The Mayor is authorized to sign a 60-month lease with Bell Copier for a new copier/printer/scanner/fax in the Clerk's office, replacing the previously expired lease.[10]
2020
VPS Online Payment System
The Village has established online payment capabilities through Verified Payment Systems (VPS), a sister company of Software Consulting Associates (SCA), enabling residents to pay water bills, tax bills, and garbage tags through the Village website. The arrangement carries no direct cost to the Village.[8]
Court Copier Lease — Bell Copier
The Village leases a court copier from Bell Copier under a five-year lease that includes delivery, machine setup, software conversion, and hard drive wiping services.[9]
2018
IT Consultant — Rick Heinlein / R.I.S.C.
The Village utilizes Rick Heinlein d/b/a R.I.S.C. (holder of an ISC(2) CISSP credential) for IT services including hardware review, repair, installation, software, and security/backup protection at an hourly rate of $50 per hour. There is no monthly retainer; work must be authorized by the Village and monthly invoices submitted prior to payment. Bills are reviewed by the Mayor, Controller, Treasurer, Department Head, and Board of Trustees before payment.[6]
2017
Cybersecurity Software Authorization
The Village is authorized to purchase the cybersecurity product recommended by its IT consultant to protect Village data systems.[5]
2012
Village Email Notification System
The Village maintains a notification system using an email list managed by the Village Clerk to provide emergency, weather, and street closure notifications to participating residents.[4]
History · superseded or expired
2019
IT Consulting Block — CMI (Computer Management Inc.)
The Mayor was authorized to sign an agreement with CMI of Germantown, NY and purchase a 10-hour block of IT consulting time to be used as needed. Superseded by the CMI Tech annual contract.[7]
2008
Court Copier Lease — Konica Minolta Bizhub 350
The Village leased a Konica Minolta Bizhub 350 copier for $169.00 per month under a NYS contract, with court grant funds of $1,027.44 applied toward monthly rental and an option to purchase at end of contract. Superseded by the Bell Copier court copier lease.[2]
Clerk's Office and Police Department Copier Leases — GE Commercial Finance
The Village leased two copiers from GE Commercial Finance: one for the Clerk's Office at $192.00/month and one for the Police Department at $121.00/month, contingent on satisfactory jamming performance. Superseded by subsequent Bell Copier leases for both offices.[3]
2002
Zoning Software Purchase — Software Consultants
The Village purchased zoning software from Software Consultants for $2,500.00, with $1,500.00 for setup and training billed in the following budget year and a $500.00 annual maintenance fee. Superseded by subsequent IT and software arrangements.[1]
Source resolutions
- [1]2002-05-06Zoning office software purchase authorization
- [2]2008-06-02Court copier lease agreement
- [3]2008-09-08Lease copiers for Clerk and Police offices
- [4]2012-09-10Establish Village email notification system
- [5]2017-07-20Cybersecurity software purchase authorization
- [6]2018-10-18Information Technology Services Consultant Rick Heinlein d/b/a R.I.S.C.
- [7]2019-06-10IT Consulting Agreement with CMI
- [8]2020-03-09Authority to Sign VPS On-Line Payment Documents
- [9]2020-09-14Court Copier Lease Renewal with Bell Copier
- [10]2023-02-23Bell Copier 60-month lease authorization
- [11]2023-02-23CMI Tech annual IT services contract
- [12]2024-02-12Bell Copiers Printer/Copier/Scanner Lease
- [13]2024-04-08Authorize Mayor to Sign Catalis License Renewal
- [14]2024-12-09Recite Me Website Accessibility Subscription
- [15]2025-10-06CivicPlus website services annual renewal contract
- [16]2026-01-26Authorize Mayor to sign ArchTop Fiber internet services contract
Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.