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Information Technology, Software, and Office Equipment

2026last touched · 14 source resolutions
↑Village/Rules/Policies/Adopted/it_and_office_equipment
Governs contracts for IT consulting, cybersecurity, software licenses, website services, technology infrastructure, and lease agreements for copiers, printers, and scanners used in village offices and the justice court.
Synthesis written as-of 2026-05-03. A time-bounded clause in this rule expires on 2026-12-31
In force, by year of last update
2026this year
ArchTop Fiber Internet Services Contract
The Mayor is authorized to sign a contract with ArchTop Fiber for faster and more cost-effective internet services at Village Hall, the wastewater treatment plant, and the water treatment plant.[14]
2025
CivicPlus Website Services Annual Renewal
The Mayor is authorized to sign the annual renewal contract with CivicPlus for Village website services.[13]
2024
Police Department Copier/Printer/Scanner Lease — Bell Copiers
The Mayor is authorized to sign a lease with Bell Copiers for a printer/copier/scanner for the Police Department at $96.00 per month with a 1,000-page monthly allowance.[9]
Catalis License Renewal — Tax and Utility Software
The Mayor is authorized to sign the Catalis License Renewal Contract for the Village's tax and utility billing software system.[10]
Frontier Services Agreement — Static IP Address
The Mayor is authorized to sign the Frontier Services Agreement to provide a static IP address at the Water Treatment Plant.[11]
Recite Me Website Accessibility Subscription — Village of Red Hook
The Mayor is authorized to enter into a 2-year extension of the Recite Me website accessibility subscription for the Village of Red Hook, with at least half the cost funded by the Dutchess County MIG grant, expiring December 31, 2026.[12]
Recite Me Website Accessibility Subscription — Red Hook Library
The Mayor is authorized to enter into a 1-year extension of the Recite Me website accessibility subscription for the Red Hook Library, fully funded by the Dutchess County MIG grant.[12]
2023
Clerk's Office Copier/Printer/Scanner/Fax Lease — Bell Copier
The Mayor is authorized to execute a 60-month lease with Bell Copier for a copier/printer/scanner/fax in the Clerk's office, replacing the previously expired lease.[7]
CMI Tech Annual IT Services Contract
The Mayor is authorized to sign the CMI Tech annual contract for IT services on a recurring annual basis.[5][8]
2020
Court Copier Lease — Bell Copier
The Village leases a copier for the Justice Court from Bell Copier under a five-year lease renewed in 2020, including delivery, machine setup, software conversion, and hard drive wiping services.[6]
2018
IT Consultant — Rick Heinlein / R.I.S.C. Hourly Rate
The Village utilizes Rick Heinlein d/b/a R.I.S.C. (holder of an ISC(2) CISSP credential) for IT services at $50.00 per hour. There is no monthly retainer; work must be authorized by the Village and monthly invoices submitted prior to payment.[4]
2017
Cybersecurity Product Authorization
The Village is authorized to purchase the cybersecurity product recommended by its IT consultant to protect Village data systems, including a monthly security program.[3]
2002
Zoning Software Purchase — Software Consultants
The Village purchased zoning software from Software Consultants for $2,500.00, with $1,500.00 for setup and training billed in the following budget year. An annual maintenance fee of $500.00 applies.[1]
History · superseded or expired
2019
CMI IT Consulting — Initial 10-Hour Block Purchase
Superseded by the CMI Tech annual contract (footnote 8). The Mayor was authorized to sign an agreement with CMI (Computer Management Inc.) of Germantown, NY to purchase a 10-hour block of IT consulting time.[5]
2008
GE Commercial Finance Copier Lease — Clerk's Office
Superseded by the Bell Copier 60-month lease (footnote 7). The Village leased a copier for the Clerk's Office from GE Commercial Finance at $192.00 per month.[2]
GE Commercial Finance Copier Lease — Police Department
Superseded by the Bell Copiers Police Department lease (footnote 9). The Village leased a copier for the Police Department from GE Commercial Finance at $121.00 per month.[2]
Source resolutions
  1. [1]2002-05-06Zoning office software purchase authorization
  2. [2]2008-09-08Lease copiers for Clerk and Police offices
  3. [3]2017-07-20Cybersecurity software purchase authorization
  4. [4]2018-10-18Information Technology Services Consultant Rick Heinlein d/b/a R.I.S.C.
  5. [5]2019-06-10IT Consulting Agreement with CMI
  6. [6]2020-09-14Court Copier Lease Renewal with Bell Copier
  7. [7]2023-02-23Bell Copier 60-month lease authorization
  8. [8]2023-02-23CMI Tech annual IT services contract
  9. [9]2024-02-12Bell Copiers Printer/Copier/Scanner Lease
  10. [10]2024-04-08Authorize Mayor to Sign Catalis License Renewal
  11. [11]2024-12-09Frontier Services Agreement - Static IP Address
  12. [12]2024-12-09Recite Me Website Accessibility Subscription
  13. [13]2025-10-06CivicPlus website services annual renewal contract
  14. [14]2026-01-26Authorize Mayor to sign ArchTop Fiber internet services contract

Synthesized from the chronological history of these resolutions. Each clause shows the year it was last established or amended. The text is a reading aid — for legal force, consult the source resolutions and the Village Code.