RESOLUTION TO CORRECT A RAISE FOR A NON-UNION VILLAGE EMPLOYEE

The RESOLVED clause sets the corrected pay rate effective June 1, 2026, but the resolution was first seen on July 13, 2026 — a gap of approximately six weeks. The record does not reflect any explanation of how back-pay for the intervening period will be handled, whether a payroll adjustment voucher will be issued, or whether the original Resolution #29-2026 explicitly authorized a retroactive correction. Trustees may wish to confirm that the payroll record and any associated disbursement are documented consistently with the effective date stated here.

The WHEREAS clauses reference Resolution #29-2026 by number but do not quote or attach its operative language. OSC's internal controls guidance emphasizes that payroll transactions should be supported by adequate documentation. A brief recitation of the original resolution's pay-rate language, or attachment of that resolution, would strengthen the audit trail and reduce ambiguity about what rate was originally approved versus what is now being corrected.

The resolution invokes a 'convention' of rounding up when the calculation is .005 or above, but does not cite the source of that convention — whether it is a board-adopted policy, a collective bargaining agreement provision applied by analogy, or informal practice. Village Law §4-412 grants the Board of Trustees broad authority to act by resolution, but trustees may wish to confirm that a written compensation policy or salary schedule exists that memorializes this rounding rule, so that its application is consistent and auditable across all non-union employees. Consider consulting Village Law §4-412 and any applicable local personnel policy.