Resolution to Broad Form – Consolidated Reorganization

Resolution #15-2026 — 2026-04-13

WHEREAS

the Board of Trustees (Board) has received and reviewed the various annual reorganization documents, including The Meetings Schedule, Official Newspaper, and the Mayor's Appointees/Officers designations of any new appointments
under Village Law §3-301(3) the Mayor must appoint, with Board approval the offices of Clerk, Treasurer, Deputy Clerk, Associate Justice, and members of boards
the Board has determined that Village Law §4-412(3)(2) requires the designation of banks of trust companies for the deposit of all Village monies
the Board has determined to pay a fixed rate for mileage as reimbursement to Village Officials and employees who use their personal automobiles while performing official duties
the Board has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges
all such claims must be presented at the next board meeting or workshop for audit
the claimant and the officer incurring or approving the claim are jointly and severally liable for any amount the board of trustees disallows
there is to be held during the coming official year a) NYCOM's Winter Legislative Meeting, b) NYCOM's Annual Meeting and Training School, c) NYCOM's Fall Training School, d) NYCOM's Public Works Training School, and e) county association meetings
attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality
the Board of Trustees is meeting in-person on April 13, 2026
the Board is aware of the existing Ethics Code, Investment Policy, and Procurement Code as embodied in our Local Law and is reminded of same
the Board is aware of the existing NYCLASS Investment Policy and is reminded of same
the Board is aware of the existing Notice under the Americans with Disabilities Act and is reminded of same
the Board intends to complete the annual reorganization with consolidated voting and move to other business

RESOLVED

The Board approves the Mayor's appointments: Clerk (2-yr term ending April 3, 2028): Jennifer Cavanaugh; Deputy Clerk (1-yr term ending April 8, 2027): Diana Devens; Associate Village Justice (1-yr term ending April 5, 2027): Hon. Thomas Mansfield; Planning Board (5-year term): Steve Zacharzuk, term ending April 7, 2031; Zoning Board of Appeals (5-year term): Kristin Luks, term ending April 7, 2031; Climate Smart Community Task Force (2-year term): Michelle Gluck, term expires April 3, 2028; Cat Viega, term ending April 3, 2028; Josh Bardfield, term ending April 5, 2027; Events Committee (2-year term): Karen Smythe, Board Liaison & Member, term ending April 5, 2027; Amy Smith, term ending April 3, 2028
The Board approves the following assignments for understanding operations and assisting with long-term planning: Building/Planning/Zoning Department: Deputy Mayor Kjarval, Liaison; Highway Department, including Materials Management: Trustee Uku, Liaison; Water Department: Trustee Rothstein, Liaison; Sewer Department: Trustee Perry, Liaison; Buildings & Grounds: Deputy Mayor Kjarval, Liaison; Police Department: Deputy Mayor Kjarval, Liaison; Communications: Mayor Smythe & Deputy Mayor Kjarval
The Board approves the Mayor's assignments as listed including committees (Village Green Committee: Trustee Uku, Liaison; Public Spaces Committee: Trustee Allen, Liaison; Climate Smart Community Task Force: Trustee Rothstein, Liaison; Events Committee: Mayor Smythe, Liaison); Projects (Language Access Grant: Deputy Mayor Kjarval; Compost/Food Waste Grant: Mayor Smythe; School Speed Zone/25mph Speed Limit: Deputy Mayor Kjarval; General Business District – sign review: Trustee Rothstein; Zoning Review: Deputy Mayor Kjarval); Liaisons (Red Hook Public Library: Trustee Uku, Liaison; Town Comprehensive Plan: Deputy Mayor Kjarval, Liaison; Saw Kill Watershed Community: Mayor Smythe, Liaison, Trustee Allen re Fisk St. Pond; Town Community Preservation Fund Advisory Board: Deputy Mayor Kjarval, Liaison; Red Hook Together: Deputy Mayor Kjarval, Liaison; Red Hook Chamber of Commerce: Trustee Rothstein, Liaison)
The Board designates the following institutions as depositories of all monies received by the Village Treasurer, Clerk, and Receiver of Taxes: Key Bank, M&T Bank and NYCLASS
The Board will approve reimbursement to such officers and employees at the current federal IRS business rate per mile in effect at the time of the trip
The Board authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges. All such claims must be presented at the next regular meeting for audit and the claimant and the officer incurring or approving the claims are jointly and severally liable for any amount the Board of Trustees disallows
The Board acknowledges review and familiarity with the Ethics Code, Procurement Code, Investment Policy, NYCLASS Investment Policy and Notice under the Americans with Disabilities Act of the Village of Red Hook
The Board appoints The Daily Freeman (aka Media News Group) as the official newspaper
Renews the meeting schedule as follows: Village of Red Hook Justice Court: 1st Wednesday 6:00 pm; Village of Red Hook Criminal Court: 3rd Wednesday 3:00 pm; Planning Board: 2nd Thursday 6:30 pm; Zoning Board of Appeals: 4th Thursday 6:30 pm; Committee meetings: Events Committee as needed; Public Spaces Committee 3rd Thursday of Apr., Jul., Oct., Jan. 6:00 pm; Village Green 3rd Thursday 4:00 pm; Climate Smart Community Task Force 3rd Thursday 4:00 pm; Village Board of Trustees Meetings: May 11, June 8, July 13, August 10, September 14, October 13, November 9, December 7, 2026, January 11, February 8, March 8, April 12, 2027 at 6:30 pm; Village Board Workshops: April 27, May 26, June 22, July 27, August 24, September 28, October 26, November 23, December 21, 2026 January 25, February 22, March 22, 2027 at 6:30 pm