Resolution Requesting Supporting Documentation for the Proposed Sewer Operations Budget

Resolution #12-2026 — 2026-04-13

WHEREAS

the Chief Budget Officer has submitted a proposed budget for sewer operations for the upcoming fiscal year
the current fiscal year sewer operations budget of approximately $160,000 has experienced cost overruns of at least $175,000
the proposed budget does not include an explanation of the methodology, assumptions, or calculations underlying individual line items
given the magnitude of the current year's overruns, the Board has a responsibility to scrutinize both the proposed figures and the basis on which they were developed before adopting a sewer operations budget

The Board requests that the Chief Budget Officer provide, for each line item in the proposed sewer operations budget: (a) The basis for the projected amount, including whether it reflects actual current-year spending, vendor quotes, contractual obligations, engineering estimates, or other sources. (b) The assumptions underlying the projection, including anticipated equipment condition, service levels, and any planned capital or maintenance work incorporated into operating costs. (c) The degree of certainty or variability in the projection, specifically how much of the line item is fixed or contractually committed versus estimated, and what range of outcomes should be expected if conditions differ from assumptions. (d) A comparison to current-year actual spending for the same line item, with an explanation of any material variance between the proposed figure and current-year actuals.
This information shall be provided to the Board in writing no later than the April 27, 2026 workshop meeting, in sufficient time for the Board to review and discuss prior to adoption of the budget.
If any provision of this resolution is held invalid, the remaining provisions shall remain in full force and effect.
This resolution shall take effect immediately.