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Public Spaces Initiative Monthly Report — August 14, 2023

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Public Spaces Ini�a�ve Monthly Report – August 14[th] 2023

Fall Pumpkin Event – Pumpkins in the Park

Ash, who chairs the PSI, met with Mayor Smythe, Steve Appenzeller and Amy Smith on August 3[rd] to discuss fall event at Abraham’s Park

  1. Moved date of the event to Oct 21[st] , 1 to 3 pm

    • a. Date change helps to resolve any conflicts with other events happening the weekend of Halloween – Parade, Day of the Dead, VFW Trunk or Treat etc.

    • b. Kid’s soccer is s�ll going on which happens on Saturday mornings and having an a�ernoon event accommodates these families as well.

    • c. Can adver�se as picnic style, family friendly event

  2. ADA Compliance is required for Public events

    • a. Need to have free water available to patrons

    • b. Food trucks have a Village form to fill out for Liability and Health, standard c. ADA accessibility for event

    • d. Bathroom accessibility and ADA compliant, portapo�y needs to be rented

    • e. Parking and ADA transporta�on from parking area, golf cart will need to be rented

  3. Music

    • a. Can be hosted in the pavilion

  4. Pumpkin decora�ng

    • a. For first year, look at just doing pumpkin decora�ng to reduce waste and liability

    • b. Amy to provide a contact from Funshine preschool as they used to host a pumpkin decora�ng event

    • c. Reach out to i2Evolve for kids ac�vi�es and see if they want to par�cipate

    • d. Reach out to other preschools in area to see if they want to par�cipate

  5. Pumpkins

    • a. Farms are not generally open to dona�ng pumpkins due to cost

    • b. Reach out to farms to see if they can provide pumpkins at wholesale cost instead, previous events have seen 100 pumpkins cost around $450

Next Steps:

  1. Volunteers to contact farms for wholesale pumpkins

    • a. Betsy Brauer to reach out to the folks who were interested from May event to have them call farms

    • b. Other members who have current contacts with farms may also reach out

  2. Volunteer to contact food trucks

    • a. Kym can provide a list of food trucks in the area who were contacted for Hard Scrabble

    • b. Need to call and see who is available for October 21[st] date

  3. Volunteer to contact local businesses – i2Evolve, preschools etc., to see if any want to par�cipate

  4. Amy from Events commi�ee to provide contacts for Portapo�y, golf cart and Funshine

Next steps need to begin before end of August!

Miscellaneous items:

  1. Mayor Smythe men�oned the possibility of mee�ng with 1 to 2 more landscapers to discuss plan for Abraham’s Park and solicit community involvement.

  2. Looking to contact Amy Parella at Bard as well. Amy manages the hor�culture and arboretum at Bard

  3. Linda is s�ll working on the submission for the Pollinator Pathway webpage and is very excited to help us move forward in that space

  4. The Mayor did bring up having a pollinator garden near Village Hall as well and is s�ll excited for us to locate a spot around the building that would be able to be used. This will also give the PSI its first garden on Village owned property.

  5. The Mayor is also excited to have us bring back arts as well, including possibly working with Bard to incorporate some of their sculpture exhibits to Abraham’s park and other areas.

  6. PSI to develop a yearly plan to submit to Village Board to help with determining budget and ac�ons items for the year

  7. Will look to meet a�er Fall event to discuss with commi�ee and build our presenta�on prior to Board mee�ng in April 2024

PSI Commi�ee mee�ng for August will be on Saturday August 26[th] , 10 am at Village Hall