monthly— Board of Trustees Meeting & Public Hearing
21 agenda items · 16 motions · 8 substantive · 7 formal resolutions · 1 agenda items linked to adopted resolutions
Agenda (21 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Pledge of Allegiance.
Action
Expected: info_only
Pledge of Allegiance.
#2Minute Approval – July 26, 2023 Board of Trustees WorkshopNo vote recorded
Accept the minutes of the July 26, 2023 Board of Trustees Workshop.
Action
Expected: vote
Accept the minutes of the July 26, 2023 Board of Trustees Workshop.
#3Proposed Local Law 'C' - A Local Law to Amend the Regulations for Day-Care FacilitiesPublic hearing noticeAdopted
Hold public hearing on Proposed Local Law 'C' to amend regulations for day-care facilities.
Action
Adopt Local Law 3 of 2023, entitled A Local Law to Amend the Regulations for Day-Care Facilities, declare a Negative Declaration under SEQRA, and direct the Village Clerk to file notice with the Environmental Notice Bulletin and the Secretary of State.
Moved by Laing, seconded by Appenzeller
5-0passed
#4Approval to go to bid for SCADA upgrade & Water Tower painting projects (part of WIIA grant)Proposed motionNo vote recorded
Approve going to bid for SCADA upgrade and Water Tower painting projects as part of the WIIA grant.
Action
Expected: vote
Approve going to bid for SCADA upgrade and Water Tower painting projects as part of the WIIA grant.
#5Approval to replace VFDsProposed motionNo vote recorded
Approve replacement of VFDs (variable frequency drives).
Action
Expected: vote
Approve replacement of VFDs (variable frequency drives).
#6Village Planner recommendationInformationalNo vote recorded
Discuss Village Planner recommendation.
Action
Expected: discussion
Discuss Village Planner recommendation.
#7LOSAP increase discussion – Special Election requirementsInformationalNo vote recorded
Discuss LOSAP increase and special election requirements.
Action
Expected: discussion
Discuss LOSAP increase and special election requirements.
#8Court Audit review and acceptanceNo vote recorded
Review and accept the Court Audit.
Action
Expected: vote
Review and accept the Court Audit.
#9Resolution to move YE 5/31/23 USDA Reserve remainder to Reserve accountDraft resolutionNo vote recorded
Adopt resolution to move year-end 5/31/23 USDA Reserve remainder to Reserve account.
Action
Expected: vote
Adopt resolution to move year-end 5/31/23 USDA Reserve remainder to Reserve account.
#10Budget Adjustments – to finalize YE 5/31/23 accounts, Water/Sewer transferProposed motionNo vote recorded
Approve budget adjustments to finalize year-end 5/31/23 accounts and authorize Water/Sewer transfer.
Action
Expected: vote
Approve budget adjustments to finalize year-end 5/31/23 accounts and authorize Water/Sewer transfer.
#11Next Meetings: Workshop Meeting August 24, 2023, Village Board Meeting September 11, 2023No vote recorded
Note next scheduled meetings: Workshop Meeting August 24, 2023, and Village Board Meeting September 11, 2023.
Action
Expected: info_only
Note next scheduled meetings: Workshop Meeting August 24, 2023, and Village Board Meeting September 11, 2023.
#12LORI URBIN – Treasurer's ReportNo vote recorded
Treasurer's report presented by Lori Urbin.
Action
Expected: info_only
Treasurer's report presented by Lori Urbin.
#13MAYOR SMYTHE – Police Report & Law Enforcement; Fire Department; Sewer Project; Red Hook Public Library; Personnel; Insurance; All Municipal Departments; Facilities – Building & Grounds; Northern Dutchess Alliance (NDA) Executive CommitteeNo vote recorded
Mayor Smythe to report on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Personnel, Insurance, Municipal Departments, Facilities/Building & Grounds, and Northern Dutchess Alliance (NDA) Executive Committee.
Action
Expected: info_only
Mayor Smythe to report on Police and Law Enforcement, Fire Department, Sewer Project, Red Hook Public Library, Personnel, Insurance, Municipal Departments, Facilities/Building & Grounds, and Northern Dutchess Alliance (NDA) Executive Committee.
Related docs:
#14DEPUTY MAYOR KJARVAL– Highway Department; Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Communications; Main Street CommitteeNo vote recorded
Deputy Mayor Kjarval to report on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
Action
Expected: info_only
Deputy Mayor Kjarval to report on Highway Department, Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Communications, and Main Street Committee.
#15TRUSTEE LAING – Materials Management; Water Department; Energy Sustainability; Community Preservation Fund Advisory Board; Sawkill Watershed CommunityNo vote recorded
Trustee Laing to report on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
Action
Expected: info_only
Trustee Laing to report on Materials Management, Water Department, Energy Sustainability, Community Preservation Fund Advisory Board, and Sawkill Watershed Community.
#16TRUSTEE BRADLEY-RICKARD – Sewer Department; Village Green; Village Speed Limit to 25mph InitiativeNo vote recorded
Trustee Bradley-Rickard to report on Sewer Department, Village Green, and Village Speed Limit to 25mph Initiative.
Action
Expected: info_only
Trustee Bradley-Rickard to report on Sewer Department, Village Green, and Village Speed Limit to 25mph Initiative.
#17TRUSTEE APPENZELLER - Planning/Zoning Reports, Public Spaces Initiative Committee; Village of Red Hook Zoning Review CommitteeNo vote recorded
Trustee Appenzeller to report on Planning/Zoning, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
Action
Expected: info_only
Trustee Appenzeller to report on Planning/Zoning, Public Spaces Initiative Committee, and Village of Red Hook Zoning Review Committee.
#18PUBLIC COMMENTNo vote recorded
Accept public comment.
Action
Expected: info_only
Accept public comment.
#19EXECUTIVE SESSIONNo vote recorded
Hold executive session.
Action
Expected: info_only
Hold executive session.
#20VOUCHER REVIEW & APPROVALNo vote recorded
Review and approve vouchers.
Action
Expected: vote
Review and approve vouchers.
#21ADJOURN MEETINGNo vote recorded
Adjourn meeting.
Action
Expected: info_only
Adjourn meeting.
Documents prepared for this meeting (16)
Operations reports (DMR / wastewater / water) (1)
Department reports (9)
- Mayor's Report — July 2023
- Red Hook Public Library Monthly Report — July 2023
- Red Hook Infrastructure — Sewer Project Monthly Report — July/August 2023
- Village of Red Hook Highway Department Monthly Report — August 2023
- Water Treatment Facilities Monthly Report — August 1, 2023
- Village Green Committee Monthly Report — August 2023
- Sewer Department Monthly Report — August 2023
- Building Department & Zoning Monthly Report — July 2023
- Public Spaces Initiative Monthly Report — August 14, 2023
Other working drafts (6)
What happened (16 motions)
passedvote: unanimous
Approve the minutes from the July 26, 2023, Board of Trustees Workshop Meeting.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Open the public hearing for Proposed Local Law 'C' – A Local Law to Amend the Regulations for Day-Care Facilities.
moved by Bradley-Rickard · seconded by Appenzeller
passedvote: unanimous
Close the public hearing for Proposed Local Law 'C' – A Local Law to Amend the Regulations for Day-Care Facilities.
moved by Laing · seconded by Appenzeller
Adopt Local Law 3 of 2023, entitled A Local Law to Amend the Regulations for Day-Care Facilities, declare a Negative Declaration under SEQRA, and direct the Village Clerk to file notice with the Environmental Notice Bulletin and the Secretary of State.
moved by Laing · seconded by Appenzeller
Authorize the solicitation of public bids for Water System SCADA Upgrades and Water Tank Rehabilitation projects, with bid openings scheduled for September 12, 2023 and October 10, 2023 respectively.
moved by Laing · seconded by Kjarval
Approve the project to replace Variable Frequency Drives (VFDs) at Well 13 & 14 for a cost not to exceed $25,000 and authorize the Mayor to award the electrical work contract to Whalen Electric.
moved by Laing · seconded by Appenzeller
passedoperationalvote: unanimous
Hire Nelson Pope Voorhis as the Village of Red Hook Planner (consultant).
moved by Laing · seconded by Appenzeller
Approve the 2022 Firefighter Records for the Service Award Program (LOSAP) and authorize the Mayor to sign the 2022 SPONSOR AUTHORIZATION FORM.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Accept the Village Justice Court audit report completed by Lori Doty, Certified Public Accountant.
moved by Smythe · seconded by Bradley-Rickard
Transfer the remaining budgeted amount of $4,867.22 from the Water Fund account AW9710.8 to the Village of Red Hook USDA Water Reserve Fund.
moved by Appenzeller · seconded by Bradley-Rickard
Amend the General, Water, and Sewer Fund budgets for the 2022-2023 fiscal year end to reflect final year-end information and expenses.
moved by Kjarval · seconded by Laing
Amend the General, Water, and Sewer Fund budgets to reflect current information and expenses, including adjustments for insurance, planning services, software, and sewer operations.
moved by Bradley-Rickard · seconded by Appenzeller
passedvote: unanimous
Accept the Treasurer's Report for the period ending July 31, 2023.
moved by Kjarval · seconded by Appenzeller
passedvote: unanimous
Formally appoint Trustee Charlie Laing to the Community Preservation Fund Advisory Board.
moved by Smythe · seconded by Laing
passedvote: unanimous
Pay all Village bills after audit.
moved by Bradley-Rickard · seconded by Kjarval
passedvote: unanimous
Adjourn the August 14, 2023 Village Board Meeting at 8:50pm.
moved by Kjarval · seconded by Bradley-Rickard