All boards · 2022

Table the approval of minutes from the December 1, 2022 Trustees Workshop meeting until the next meeting.

Accept the Dutchess County Water and Wastewater Authority consecutive water system agreement for the Village's connection with the Traditions system.

Approve the signing of the Otis Maintenance plan proposal for a 10-year contract at $3,000 annually for Village Hall elevator maintenance and service.

Approve the purchase of a server and computer for the SCADA water system from Avanti Control System for $18,000 and upgrade the SCADA software from Teamwork Solutions for $4,613, to be paid with ARPA funding.

Amend the General Fund and Water Fund budgets to reflect current information and expenses.

Pay all Village bills after audit.

Go into Executive Session at 8:02 PM to discuss Department personnel structure issue.

Reopen the Village Board meeting at 8:42 PM.

Authorize the Village's labor and employment attorney to research the legal process involved in the creation of a Police Lieutenant position under applicable civil service laws.

Adjourn the December 12, 2022 Village Board Meeting at 8:45 PM.

Approve the minutes from the November 14, 2022 Village Board of Trustees Meeting.

Direct Mayor Smythe to sign the Penflex (LOSAP) contract.

Approve Village of Red Hook becoming a not-for-profit member of the Red Hook Chamber of Commerce at $50 annual cost.

Adopt Resolution #33 of 2022 to amend the General Fund and Water Fund budgets to reflect current information and expenses.

Approve payment of all Village bills after audit.

Go into executive session to discuss an employment/personnel issue.

Restart the workshop meeting.

Establish the position of part-time bookkeeper in place of the full-time Treasurer position.

Adjourn the December 1, 2022 Village Board of Trustees Workshop Meeting.

Approve the minutes from the October 27, 2022 Village Board Regular Workshop Meeting.

Approve Resolution #27-2022 for the March 21, 2023 Village Elections including appointment of election inspectors and compensation.

Approve Resolution #28-2022 to approve the Town of Red Hook Fire Protection District Fire Service Agreement for 2023-2024.

Approve Resolution #29-2022 amending the bond resolution of August 28, 2019 relating to water system improvements due to change of scope.

Approve Resolution #30-2022 to authorize the Mayor to engage Hawkins Delafield & Wood LLP as Bond Counsel for the DWSRF Water System Improvements project.

Approve Resolution #31-2022 to authorize the Mayor to engage McCabe & Mack, LLP as Legal Counsel for the DWSRF Water System Improvements project.

Initiate capital fees on sewer district properties on December 2022 utility bill and operation and maintenance fees on April 2023 utility bill.

Approve Resolution #32-2022 for budget adjustments to Village General Fund and Water Fund.

Accept the Treasurer's Report for October 2022.

Authorize the Red Hook Fire Company to proceed with Planning Board application process for parking lot lighting installation.

Approve payment of all Village bills after audit.

Adjourn the November 14, 2022 Village Board Meeting.

Approve the corrected minutes from the October 3, 2022 Village Board of Trustees Meeting.

Reapprove the amended minutes from the July 11, 2022 Village Board of Trustees Meeting.

Extend the CIT/BEAT Agreement with the County of Dutchess from January 1 to December 31, 2023.

Go into Executive Session to discuss a police matter.

Come out of Executive Session and restart workshop meeting.

Nominate Mayor Smythe as the Village of Red Hook liaison to the Town of Red Hook Housing Committee.

Hire a full-time Village Treasurer in addition to the current part-time Treasurer.

Increase the starting balance of the garbage tag cash drawer to $100.

Amend the General Fund and Water Fund budgets to reflect current information and expenses.

Pay all Village bills after audit.

Adjourn the October 27, 2022 Village Board of Trustees Workshop Meeting.

Approve the minutes from the September 12, 2022 Village Board of Trustees Meeting and September 22, 2022 Village Board Regular Workshop Meeting.

Authorize the Village of Red Hook to pursue a grant application to obtain funding for the Village of Red Hook Justice Court.

Accept the Justice Court Auditor's Report for January 1 - May 31, 2022.

Classify the PFOA/S removal and water system resiliency upgrades project as a Type II action under SEQR.

Move the November 24, 2022 Board meeting to December 1, 2022 and cancel the December 22, 2022 workshop.

Accept the Treasurer's Report for September 30, 2022.

Pay all Village bills after audit.

Adjourn the October 3, 2022 Village Board Meeting.

Go into Executive Session to discuss Village of Red Hook Police contract with the Village of Tivoli.

Return to public session.

Approve amendments to the Tivoli Police Contract regarding overtime rate charges and rate schedule addendum.

Approve the Tivoli Police Contract as amended.

Pay all Village bills after audit.

Adjourn the September 22, 2022 Board of Trustees Workshop Meeting.

Approve the minutes from the August 8, 2022 Board of Trustee Meeting and August 25, 2022 Workshop Meeting with minor corrections.

Open the Public Hearing on the 2021-2023 Red Hook Fire Company Contract.

Close the Public Hearing on the 2021-2023 Red Hook Fire Company Contract.

Approve the Fire Protection Agreement with the Red Hook Fire Company for 2021-2023.

Approve the purchase of an Apple iPad Pro tablet with accessories and AppleCare using 50% from USDA Reserve and 50% from Streets-Miscellaneous.

Adopt a Residential Payment Plan for past due water bills.

Approve budget adjustments to Village General Fund and Water Fund.

Approve budget adjustments to the Sewer Project USDA-RD Form E.

Accept the Treasurer's Report.

Go into Executive Session to discuss SRO contract with the Red Hook Central School District.

Return to public session.

Authorize Mayor Smythe to sign the SRO contract with the Red Hook Central School District contingent on School Board approval.

Approve all Village bills after audit.

Adjourn the September 12, 2022 Village Board Meeting.

Table the approval of the August 8, 2022 Village Board Meeting minutes until the September Village Board meeting.

Move the October Board of Trustees meeting to October 3rd.

Transfer $1,500 from the Celebration budget line (7550.4) to the Hardscrabble account to pay for food to be served at the Mayor's Barbeque at Neighbors' Night.

Pay all Village bills after audit.

Adjourn the August 25, 2022 Village Board Workshop Meeting at 8:03pm.

Approve the minutes from the July 11, 2022 Board of Trustee Meeting and July 28, 2022 Workshop Meeting.

Provide monetary support to Red Hook Responds in the amount of $2,000.00 for the Community Needs Assessment project.

Authorize Mayor Smythe to submit the Letter of Intent to apply for the New York Forward grant program.

Authorize the Board of Trustees to fill out and submit 2021 LOSAP forms to Penflex for distribution of Fire Department service award benefits.

Adopt Building/Planning & Zoning Department fees as revised on August 8, 2022.

Adopt the Schedule of Rates for water services dated August 8, 2022.

Authorize the Village Clerk to purchase bulk pick-up tags and the Highway Department to begin picking up properly tagged bulk items.

Schedule a public hearing on the Fire Company Agreement for September 12, 2022 at 7:05pm.

Approve expenditure of USDA Short-Lived Asset Reserve funds to PCI for water meter billing system software interface.

Go into Executive Session to discuss personnel matters.

Reconvene from Executive Session at 9:17pm.

Provide raises with retroactive payment to June 1, 2022 to non-Union employees.

Approve payment of all audited Village bills.

Adjourn the August 8, 2022 Village Board Meeting.

Table the approval of the July 11, 2022 Village Board Meeting minutes until the next Village Board meeting on August 8, 2022.

Approve payment of LOSAP forms from the Red Hook Fire Department pending submission of the correct year forms.

Approve Clerk Jen Cavanaugh's attendance at the NYCOM Fall Training Conference in September with a Village cost of approximately $300 to be funded from the Mayor contract expense budget line.

Authorize Clerk Cavanaugh to create a formal water rate and fee schedule for review and vote at the next Village Board meeting on August 8, 2022.

Approve all Village bills after audit.

Adjourn the July 28, 2022 Village Board Workshop Meeting at 9:00 PM.

Approve the minutes from the June 22, 2022 Board of Trustee Meeting.

Open the public hearing at 7:01pm for Local Law to amend the official zoning map of the Village of Red Hook and to provide a definition for the use of salesroom or shops of a builder, contractor or artisan.

Close the public hearing at 7:12pm.

Adopt Local Law No. 3 of 2022 to amend the official zoning map of the Village of Red Hook and define salesroom or shops of a builder, contractor or artisan.

Authorize acceptance of the proposal from New England Subservice for underground water main locates in the NE quadrant of the Village at the low bid amount of $4,500.00.

Adopt Resolution 13-2022 to transfer 2021-2022 budgeted funds into three Village of Red Hook reserve funds for Police, Highway and Fire in the amounts of $2,500.00 each.

Adopt Resolution 14-2022 to increase the USDA Phase I interest line item by $460.93 and reduce the water repairs budget accordingly.

Accept the Treasurer's Report as submitted for June 2022.

Adopt Resolution 11-2022 to accept and approve the Village Green Committee to submit application for 2022 NYS Urban Forestry Council Tree City USA Reward Grant.

Pay all Village bills after audit.

Adjourn the July 11, 2022 Village Board Meeting at 8:13pm.

Approve the minutes from the June 13, 2022 Board of Trustee Workshop Meeting.

Hire Cassandra Coleman as the Village's summer intern at 5 hours per week at minimum wage.

Declare support for the NYS Climate Action Council Scoping Plan.

Move all future Board of Trustees Workshop meetings to the 4th Thursday of each month at 7pm.

Pay all Village bills after audit.

Adjourn the June 22, 2022 Village Board Workshop Meeting.

Approve the minutes from the May 25, 2022 Board of Trustee Workshop Meeting.

Adjourn to Executive Session at 7:05pm.

Open Executive Session at 7:07pm.

Close Executive Session at 7:45pm.

Hire Tyrone Lawson as a part-time Village Police Officer.

Accept the revised building and zoning fee schedule with a note that escrow may be required.

Establish a date for a public hearing on a local law to amend the zoning map and define salesroom or shops of a builder, contractor or artisan.

Accept the Treasurer's Report for May 2022.

Accept four budget adjustments to the 2022-2023 Village General Fund Budget.

Pay all Village bills after audit.

Adjourn the June 13, 2022 Village Board Meeting at 8:58pm.

Accept and approve the May 9, 2022 Village Board Meeting minutes.

Approve Village of Red Hook Office Building hours to be set at 11am-4pm Monday through Friday.

Approve payment of bills after audit.

Adjourn the meeting at 8:05PM.

Approve the minutes from the April 11, 2022 Village Board Meeting and April 27 & May 3, 2022 Village Board Regular & Special Workshop Meetings.

Accept the WIIA grant award from NYS for water system updates and maintenance.

Incorporate the wastewater treatment plant's generator into the Village's current Preventative Maintenance Contract for an additional $910.

Accept the Treasurer's Report for the period ending March 31, 2022.

Adjourn to Executive Session at 9:01 pm.

Open Executive Session at 9:01 pm.

Close Executive Session at 9:41 pm.

Pay all Village bills after audit.

Adjourn the May 9, 2022 Village Board Meeting at 9:46 pm.

Authorize the Mayor to apply for the Language Access Project grant in the amount of $42,755 for a two-year project.

Adjourn the meeting.

Hire Supersonic for bi-weekly building cleaning services.

Authorize Mayor Smythe to sign the agreement with Northern Dutchess Rod & Gun Club for police firearm training.

Use $31,529 of ARPA funding for water system repairs completed in summer and fall of 2021.

Pay all Village bills after audit.

Adjourn the meeting.

Approve the minutes from the Village Board meeting dated March 14, 2022 and from the regular and special workshop meetings on March 10, 17, & 31, 2022.

Open the Public Hearing on the 2022-2023 Village Budget.

Close the Public Hearing on the 2022-2023 Village Budget.

Adopt Resolution 6-2022 regarding Broad Form Consolidated Reorganization including designation of depositories, mileage reimbursement rates, acknowledgement of ethics and procurement codes, appointment of official newspaper, renewal of meeting schedule, and approval of Mayor's appointments.

Adopt Resolution 7-2022 adopting the 2022-2023 Village Budget with General Fund at $2,163,080, Water Fund at $529,600, and Sewer Fund at $105,800.

Approve water service application from Mighty Donuts (7268 South Broadway) to connect to the Village waterline near Old Farm Road and authorize the Mayor to sign the service contract.

Approve payment to Election Inspectors for services rendered at the March 15, 2022 Special Election with total cost of $543.50.

Adopt Resolution 8-2022 regarding Records Retention adopting the Retention and Disposition Schedule for New York Local Government Records (LGS-1) for use in disposing of valueless records.

Approve purchase of Police Pro software upgrade at a cost of $10,000 to be split between fiscal years 2022 and 2023.

Approve the Treasurer's report as submitted by the Village Treasurer for the period ending March 31, 2022.

Approve Mayor Smythe to sign the contract to extend the agreement with Dutchess County Water & Wastewater Authority for operation of the consecutive water system at the Traditions neighborhood.

Pay all Village bills after audit.

Move to Executive Session at 9:01pm.

Open Executive Session at 9:05pm.

Close Executive Session at 9:33pm.

Reopen the regular Village Board Meeting.

Promote Kyle Kolodziejski from part-time to full-time police officer.

Adjourn the April 11, 2022 Village Board Meeting at 9:36pm.

Approve the Principal Life voucher for police life insurance.

Adjourn the meeting.

Adjourn the meeting.

Approve the Treasurer's report as submitted for February 2022.

Direct the Mayor to sign the UHY auditor engagement letter for a single audit in compliance with sewer loans.

Direct the Mayor to sign NYS forms required to accept water assistance payments under the Low Income Household Water Assistance Program (LIHWAP).

Pay all Village bills after audit.

Adjourn the March 14, 2022 Village Board Meeting.

Approve the minutes from the February 2, 2022 Special Meeting, February 14, 2022 Workshop Meeting and Public Hearing, and February 17, 2022 Workshop Meeting.

Add a Deputy Clerk position for 15 hours per week at $17 per hour.

Adjourn the meeting.

Adjourn the meeting.

Close the public hearing on the amended Local Law to amend the Official Zoning Map and create the Gateway Business District.

Adopt proposed Local Law 2 of 2022 to amend the Official Zoning Map, create the Gateway Business District, and make associated changes.

Approve the Village Board meeting minutes dated January 10, 2022 and January 20, 2022.

Approve the Treasurer's report as submitted for the month of January 2022.

Authorize the Mayor to sign two C3ND operator contracts for water and sewer systems with modifications to end May 31, 2022 and remove CPI-linked rate provisions.

Approve the Red Hook Library to sell Village garbage tags on the Village's behalf with no markup.

Pay all Village bills after audit.

Adjourn the February 14, 2022 Village Board meeting.

Enter into Executive Session to discuss a personnel issue.

Exit Executive Session.

Move Village Clerk Jen Cavanaugh from Part-time to Full-time employment effective February 8, 2022.

Adjourn the meeting.

Affirm the fee charged to property owners to reimburse the Village for the cost to clear sidewalks if they neglect to do so within 24 hours after a snow/ice storm.

Adjourn the meeting.

Accept the revised Local Law and hold a continued public hearing on February 14, 2022 for the new version of the Local Law at 7:00pm.

Approve the Village Board meeting minutes dated December 6, 2021.

Approve the Treasurer's report as submitted by the Village Treasurer.

Appoint Jennifer Cavanaugh to the position of Village Clerk with modified residency requirement allowing residence in Dutchess County.

Approve the request for an additional street light at the intersection of Bird and Tower Street.

Authorize Mayor Smythe's signature on the Intermunicipal Agreement between the County of Dutchess and the Village of Red Hook for shared services.

Authorize Mayor Smythe's signature for the CIT & BEAT Contract extension with the County for police training.

Approve the LOSAP – Red Hook Fire Company Service Award Program Agreement dated December 31, 2020.

Accept the Village of Red Hook Justice Court Financial Statements and Independent Auditor's Report for Year Ended December 31, 2020.

Approve Mayor Karen Smythe as the authorized representative for the Village of Red Hook's Salisbury Bank accounts.

Accept the recommendation from the Red Hook Library Board for the appointment of Sarah DeVeer as Trustee to the Red Hook Library Board.

Renew letter of engagement and services of Mackey, Butts & Wise as the Village of Red Hook Legal Counsel at $190 per hour for attorneys and $110 per hour for paralegals.

Authorize Highway Foreman Jake Smith to purchase a used sander from Vosburgh Excavating not to exceed $3,000.00 from the scrap metal fund budget line.

Adopt Resolution for March 15, 2022 Village Special Elections, appointing election inspectors and establishing compensation and procedures.

Adopt Resolution for March 15, 2022 Village Special Elections notification regarding voter registration procedures.

Pay bills after audit.

Adjourn the January 10, 2022 Village Board Meeting at 8:33pm.