workshop— Board of Trustees Workshop Meeting
12 agenda items · 12 motions · 6 substantive · 2 formal resolutions · 1 agenda items linked to adopted resolutions
Agenda (12 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1Voucher ReviewNo vote recorded
Review vouchers for payment.
Action
Expected: discussion
Review vouchers for payment.
#2Acceptance of Minutes – December 8, 2025 Board Meeting and Public HearingNo vote recorded
Accept minutes from the December 8, 2025 Board Meeting and Public Hearing.
Action
Expected: vote
Accept minutes from the December 8, 2025 Board Meeting and Public Hearing.
#3Acceptance of the AgendaNo vote recorded
Accept the agenda as presented.
Action
Expected: vote
Accept the agenda as presented.
#4Public CommentNo vote recorded
Accept public comments from residents.
Action
Expected: info_only
Accept public comments from residents.
#5Executive Session – matters leading to employment & employment reviewNo vote recorded
Hold executive session to discuss matters leading to employment and employment review.
Action
Expected: discussion
Hold executive session to discuss matters leading to employment and employment review.
#6North Broadway Corridor Land Use & Zoning Study-Gateway North Zoning Amendment DiscussionInformationalNo vote recorded
Discuss the Gateway North Zoning Amendment as part of the North Broadway Corridor Land Use & Zoning Study, including historical background from Brent Kovalchik, review of FAQ for proposed housing zoning, public comments, and scheduling of second public hearing.
Action
Expected: discussion
Discuss the Gateway North Zoning Amendment as part of the North Broadway Corridor Land Use & Zoning Study, including historical background from Brent Kovalchik, review of FAQ for proposed housing zoning, public comments, and scheduling of second public hearing.
attached: Land Use & Zoning Study
#7Planning Board Appointment (Francisco C. Pujol)Proposed motionAdopted
Appoint Francisco C. Pujol to the Planning Board.
Action
Approve the appointment of Francisco Pujol to the Planning Board.
Moved by Smith, seconded by Kjarval
unanimouspassed
#8H2O Contract AmendmentContract reviewNo vote recorded
Review and take action on an amendment to the existing H2O contract.
Action
Expected: vote
Review and take action on an amendment to the existing H2O contract.
attached: Existing Contract, Amendment
#9Waterline Easement on Cookingham WestProposed motionNo vote recorded
Discuss and authorize a waterline easement on Cookingham West.
Action
Expected: vote
Discuss and authorize a waterline easement on Cookingham West.
#10EV Charging Station – review history and discuss possible charging optionsInformationalNo vote recorded
Review the history of the EV charging station project and discuss possible charging options.
Action
Expected: discussion
Review the history of the EV charging station project and discuss possible charging options.
#11Budget AdjustmentsProposed motionStill pending
Review and authorize budget adjustments.
Action
Expected: vote
Review and authorize budget adjustments.
#12Voucher ApprovalNo vote recorded
Approve vouchers for payment.
Action
Expected: vote
Approve vouchers for payment.
Documents prepared for this meeting (2)
Other working drafts (2)
What happened (12 motions)
passedvote: unanimous
Accept the minutes from the December 8, 2025 Board Meeting and Public Hearing with suggested edits.
moved by Smith · seconded by Uku
passedvote: unanimous
Accept the agenda for the December 22, 2025 meeting.
moved by Uku · seconded by Smith
passedvote: unanimous
Enter into executive session to discuss matters leading to employment and employment review.
moved by Smith · seconded by Kjarval
passedvote: unanimous
Resume public session.
moved by Smith · seconded by Uku
passedoperationalvote: unanimous
Hire Brian Clements as a part-time police officer at the 5th year rate, effective immediately.
moved by Kjarval · seconded by Smith
passedoperationalvote: unanimous
Set the second Public Hearing for the North Broadway Corridor Land Use and Zoning Study on January 12, 2026 and direct Clerk Cavanaugh to publish legal notice.
moved by Kjarval · seconded by Uku
passedoperationalvote: unanimous
Approve the appointment of Francisco Pujol to the Planning Board.
moved by Smith · seconded by Kjarval
passedoperationalvote: unanimous
Authorize Mayor Smythe to sign the revised amendment #1 to the Operation and Maintenance Agreement with H2O Innovation.
moved by Uku · seconded by Smith
Increase Peter Frisenda's wages from $18.54/hr to $20.60/hr effective the payroll period starting December 19, 2025.
moved by Smith · seconded by Uku
Increase Marybeth De Filippis's wages from $30.00/hr to $30.90/hr effective the payroll period starting December 19, 2025.
moved by Maccarini · seconded by Uku
passedvote: unanimous
Pay all Village bills after audit.
moved by Smith · seconded by Maccarini
passedvote: unanimous
Adjourn the December 22, 2025 Village Board Workshop Meeting.
moved by Maccarini · seconded by Uku