monthly— Board of Trustees Meeting and Public Hearing
19 agenda items · 18 motions · 9 substantive · 4 formal resolutions · 3 agenda items linked to adopted resolutions
Agenda (19 items)
Order reflects how the Board actually took items up at the meeting (which sometimes differs from the posted agenda — e.g. items brought forward when a guest is present).
#1PLEDGE OF ALLEGIANCENo vote recorded
Recite the Pledge of Allegiance.
Action
Expected: info_only
Recite the Pledge of Allegiance.
#2Minute Approval – March 13, 2023 Board of Trustees Meeting, March 23, 2023 Board of Trustees Workshop MeetingNo vote recorded
Accept and approve minutes from the March 13, 2023 Board of Trustees Meeting and March 23, 2023 Board of Trustees Workshop Meeting.
Action
Expected: vote
Accept and approve minutes from the March 13, 2023 Board of Trustees Meeting and March 23, 2023 Board of Trustees Workshop Meeting.
#32023-2024 BudgetPublic hearing noticeNo vote recorded
Hold a public hearing on the 2023-2024 budget.
Action
Expected: info_only
Hold a public hearing on the 2023-2024 budget.
#4Videoconferencing ResolutionPublic hearing noticeNo vote recorded
Hold a public hearing on a videoconferencing resolution.
Action
Expected: info_only
Hold a public hearing on a videoconferencing resolution.
#5Election ExpensesProposed motionNo vote recorded
Address or authorize election expenses.
Action
Expected: unknown
Address or authorize election expenses.
#6Resolution: Letter of Engagement – Mackey Butts & Whalen LLPDraft resolutionAdopted
Adopt a resolution authorizing a letter of engagement with Mackey Butts & Whalen LLP.
Action
Authorize the Mayor to sign the letter of engagement with Mackey Butts & Whalen LLP.
Moved by Smythe, seconded by Laing
unanimouspassed
#7Resolution: Dutchess County Shared Services Procurement Assistance ProgramDraft resolutionAdopted
Adopt a resolution regarding participation in or authorization of the Dutchess County Shared Services Procurement Assistance Program.
Action
Expected: vote
Adopt a resolution regarding participation in or authorization of the Dutchess County Shared Services Procurement Assistance Program.
#8Resolution: Sewer EDU Reassessment – 7472 S. Broadway (433677, 3 EDUs). New parcels: 433677 & 435669Draft resolutionAdopted
Adopt a resolution reassessing sewer Equivalent Dwelling Units (EDUs) for parcel 433677 at 7472 S. Broadway (3 EDUs) and new parcels 433677 & 435669.
Action
Reassess sewer EDUs for 7472 South Broadway, splitting 3 EDUs into 2 EDUs for parcel 433677 and 1 EDU for parcel 435669 following a lot line adjustment.
Moved by Laing, seconded by Bradley-Rickard
unanimouspassed
#9Village Reorganization & ResolutionDraft resolutionStill pending
Adopt a resolution regarding village reorganization.
Action
Expected: vote
Adopt a resolution regarding village reorganization.
#10Budget AdjustmentsProposed motionStill pending
Review and authorize budget adjustments.
Action
Expected: vote
Review and authorize budget adjustments.
#11Next Meetings: Workshop Meeting April 27, 2023, Village Board Meeting May 8, 2023No vote recorded
Note next scheduled meetings: Workshop Meeting on April 27, 2023, and Village Board Meeting on May 8, 2023.
Action
Expected: info_only
Note next scheduled meetings: Workshop Meeting on April 27, 2023, and Village Board Meeting on May 8, 2023.
#12TREASURER URBIN – Treasurer's ReportNo vote recorded
Treasurer Urbin provides a report on the village treasury and financial matters.
Action
Expected: info_only
Treasurer Urbin provides a report on the village treasury and financial matters.
#13MAYOR SMYTHE – Police Report & Law Enforcement, Fire Department, Personnel, Insurance & All Municipal DepartmentsNo vote recorded
Mayor Smythe provides reports on police and law enforcement, fire department, personnel, insurance, and all municipal departments.
Action
Expected: info_only
Mayor Smythe provides reports on police and law enforcement, fire department, personnel, insurance, and all municipal departments.
#14TRUSTEE LAING – Materials Management; Water/Sewer Department; Energy Sustainability; Facilities – Building & GroundsNo vote recorded
Trustee Laing provides reports on materials management, water/sewer department, energy sustainability, and facilities (building & grounds).
Action
Expected: info_only
Trustee Laing provides reports on materials management, water/sewer department, energy sustainability, and facilities (building & grounds).
#15TRUSTEE KJARVAL – Red Hook Together; Town EDC; Human Relations Committee; Hardscrabble/Events Committee; Village; Library Relations; CommunicationsNo vote recorded
Trustee Kjarval provides reports on Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Village, Library Relations, and Communications.
Action
Expected: info_only
Trustee Kjarval provides reports on Red Hook Together, Town EDC, Human Relations Committee, Hardscrabble/Events Committee, Village, Library Relations, and Communications.
#16TRUSTEE BRADLEY-RICKARD TRUSTEE APPENZELLERNo vote recorded
Trustee Bradley-Rickard and Trustee Appenzeller provide reports.
Action
Expected: info_only
Trustee Bradley-Rickard and Trustee Appenzeller provide reports.
#17PUBLIC COMMENTNo vote recorded
Accept public comment from village residents and stakeholders.
Action
Expected: discussion
Accept public comment from village residents and stakeholders.
#18EXECUTIVE SESSIONNo vote recorded
Convene in executive session as needed.
Action
Expected: info_only
Convene in executive session as needed.
#19ADJOURN MEETINGNo vote recorded
Adjourn the meeting.
Action
Expected: info_only
Adjourn the meeting.
Documents prepared for this meeting (11)
Operations reports (DMR / wastewater / water) (1)
Department reports (4)
Trustee + committee reports (1)
What happened (18 motions)
tabled
Table the approval of the draft minutes from the March 13, 2023 and March 23, 2023 Board of Trustees meetings until the next meeting.
moved by Smythe
passedvote: unanimous
Open the public hearing for the 2023-2024 Village of Red Hook Budget.
moved by Laing · seconded by Bradley-Rickard
passedvote: unanimous
Close the public hearing for the 2023-2024 Village of Red Hook Budget.
moved by Laing · seconded by Appenzeller
Adopt the 2023-2024 budget for the General Fund, Water Fund, and Sewer Fund.
moved by Laing · seconded by Bradley-Rickard
passedvote: unanimous
Open the public hearing on videoconferencing policy.
moved by Appenzeller · seconded by Laing
passedvote: unanimous
Close the public hearing on videoconferencing policy.
moved by Laing · seconded by Appenzeller
Authorize the use of videoconferencing by Board members under extraordinary circumstances.
moved by Bradley-Rickard · seconded by Appenzeller
Adopt the Model Procedures for Member Videoconferencing.
moved by Appenzeller · seconded by Bradley-Rickard
passedvote: unanimous
Accept the 2023 Election Expenses as presented.
moved by Laing · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Authorize the Mayor to sign the letter of engagement with Mackey Butts & Whalen LLP.
moved by Smythe · seconded by Laing
passedoperationalvote: unanimous
Sign the Dutchess County Shared Services Procurement Assistance Program agreement.
moved by Laing · seconded by Appenzeller
passedoperationalvote: unanimous
Reassess sewer EDUs for 7472 South Broadway, splitting 3 EDUs into 2 EDUs for parcel 433677 and 1 EDU for parcel 435669 following a lot line adjustment.
moved by Laing · seconded by Bradley-Rickard
passedoperationalvote: unanimous
Authorize the Mayor to sign the 2023-2024 Septic Tank & Grease Trap Pump Out & Hauling Contract with Superior Sanitation.
moved by Appenzeller · seconded by Laing
Adopt the annual reorganization resolution consolidating appointments, designated depositories, travel reimbursement policy, budget controls, ethics/procurement review, official newspaper designation, and meeting schedule.
moved by Bradley-Rickard · seconded by Appenzeller
passedvote: unanimous
Accept the Treasurer's Report for March 31, 2023.
moved by Appenzeller · seconded by Laing
passedoperationalvote: unanimous
Authorize the Mayor to negotiate with the Police Union (UPSEU) to determine a potential pay level for a lieutenant position.
moved by Appenzeller · seconded by Laing
tabled
Table the fire department report.
moved by Smythe
passedvote: unanimous
Adjourn the April 10, 2023 Village Board Meeting at 8:19 pm.
moved by Bradley-Rickard · seconded by Laing